Planning District Commission Finance Exec Committee   5/1/2025

Would anybody like to make any changes to the consent agenda?

I move approval of the consent agenda.

We have a second.

I guess I have to second it.

Ms. Heimer.

Auditron.

Oh, yeah.

So that's been updated.

But it is important to have somebody independent of who did the bank reconciliation.

And that will remain.

OK. Do we have a motion to approve the chances?

Aye.

Motion passes.

Because the way that the draft motion was written says you guys recommended a commission but if you feel that's not necessary then we'll just go with what you just did.

This next up is the pre-automating, which is why we have Mr. Foley here.

And that's a tariff adjusted?

Yes.

and then we just broke out the fee between the commission, all of it in uniform guidance and then the fee that we charge related to doing the cigarette pass forward.

Not having the last years in front of us has this changed it?

Yeah.

So any questions from the board here?

What we just approved.

Not for this audit.

Didn't go very well.

That's a good question.

Next audit.

What is the internal control of the auditor itself?

So,

It's pretty cool to watch.

You know, I just more of a question of practice.

Should you, do you guys have an internal process that says, okay, well, you know, everything's up to snuff with this partner or not, you know, et cetera, et cetera.

So every audit that we do is reviewed by an independent QC department.

So next, Jacobs, we have the TJPDC financial targets.

And it makes us be able to report that we are in effect having between four and six months of cash on hand at any given time.

I think those are the old slides.

It does?

just so that we can balance those two goals a little better.

I kind of came in just as it was getting better.

So what I'm looking at, that is the correct slide, right?

Yes, it is now, yes.

I'm good with it.

And you know, I think for us at the staff level, if there were ever an opportunity where we were beginning to look at real estate and we needed to use it, that would be an act of the commission to determine if they needed additional money to make that happen.

I think the policy should match what we're actually trying to achieve.

And just out of curiosity, and it makes total sense to me, just out of curiosity is the main reason for the change, just that the reporting looks more troubling than it is to the commission and in the audit, or is it that there's any actual practical functional problem in terms of... No, I think part of it is we don't have many levers to be able to increase our unrestricted catch on hand.

It allows us to actually have cash on hand that is not restricted to something on the balance sheet.

not unrestricted general fund as an example so it does call it out so that's an a number that we're changing proposing to change okay so it's also important to note that we don't use the unrestricted cash on hand except through a process of approval through the Commission

It just puts it there should we need it and should the commission approve using it for a particular purpose.

Yeah.

So because the commissions want to set the policy, they can always make a motion to rescind it or adjust it or whatever.

All right, do we have a motion to make these recommendations to the full commission?

Mr. Chairman, I think the question is, do we just want to make a decision at this level or do we want to bring it to the body?

I mean, I think on something like this to go to the body myself, it's a little different than sort of the procedural aspects that can

I know.

And next we have Ms. Greene over covering the employee handbook.

That's what's in the handbook at the moment.

Is that what we had?

Mm-hmm.

Isn't that what you had before, though?

So when the rates were increasing, our share was not increasing.

All right.

Or was that it?

OK.

Unless there's something else.