Planning District Commission Meeting   9/1/2022

Belmont, as we have a quorum of presidents.

Supervisor Andrews?

Mr. Smith?

Here.

Here.

Ms. Wilkinson?

Here.

Supervisor Barlow?

Here.

Supervisor Jones?

Here.

Supervisor Rutherford?

Here.

Supervisor O'Brien?

Here.

Yes.

Second.

Motion's been made in a second.

Supervisor Andrews?

Mr. Smith?

Aye.

Supervisor Herring?

Aye.

Ms. Wilkinson?

Aye.

Yes.

So it's your meeting now.

We're going to introduce to you Otis Collier, our Blue Ridge Cigarette Tax Board compliance agent, but unexpectedly wasn't able to attend.

However, I am excited to also introduce you to Brandon Bacher.

Brandon Bacher was an intern with us through the Baffin School of Leadership and Public Policy and has agreed to take on a part-time temporary position to support home, home work, and housing preservation grant since Marie Franklin took a job in Boston in something

They'll avoid until we can permanently replace that position.

This is the largest group we've had since we've been here.

Oh, yeah.

No, by and large.

Good point.

All right.

The next item under agenda matters from the public.

Let's see what we have in the room for the public.

And the next item, we do have a presentation on draft home development partnership program, consolidated annual performance evaluation report for CAEPR.

Brandon, I will be.

Very good.

Thank you all very much for the opportunity and allowing me to speak.

We do have a PowerPoint presentation as well that will go along with this.

This presentation is mainly kind of an update on what we've been doing with Cape Verde and how Cape Verde has been currently active within our area.

With a quick review, Cape Verde is the Thomas Harrington, or even the Thomas Harrington Home Consortium, annually received a slide from the U.S. Department of HUD for Home Investment Partnership Program.

Paper itself is required by HUD, a report, excuse me, which includes reporting on activities, completed funds, extended in the previous year's annual action plan.

The paper provides annual performance on each output and outcomes from data and the goal paper is to compare the anticipated performance projected in the annual action plan with actual accomplishments achieved.

Moving into

Overall our home consciousness for the program year 2021.

We had 31 home projects funded.

And you can see here as well as some of the following needs that are still being addressed through these types of programs.

There were 679,896 dollars of home funds available in 2021.

And of that 576,198 dollars

This is, again, a brief overview of what being a auditorium is and how we are really segmenting where our money goes.

Important parts here is that the amount of money that we receive from HUD does vary by year by year.

About 10% normally is how we will separate it for administration and planning, and 15% of the HUD funds will then be contributed to where the community has a development organization.

Bellman, and new formal units through construction or acquisition and rehabilitation.

The record that is put immediately amongst the localities are Lucille, Albemarle, Savannah, Greene, Wheaton, and Nelson.

Each county provides public assistance through their designated public assistance.

These organizations are experienced in their respective public programs.

You have the importance of each local government and our board and private public assistance.

So moving into what the completed projects were for our program year 2021.

You can see here, split up here's by locality, activities, and type.

So overall, the completed project amount is about $5,000-$6,000, $198.83.

I think I'd like to add a note, if I may, on that last slide.

It's important to say these are completed projects.

That doesn't mean that additional funding wasn't allocated in each of these jurisdictions.

And then finally, I think it's also important to recognize is the overall demographics that we've had with these types of projects here.

If there are any questions,

Any questions?

I was pleased to see that on the median income piece that the bulk of them were at 50% or killing them, who were the recipients of that?

That's sometimes a struggle.

It seems like the whole family had one, you know, going like, you don't get intensive on this lesson plan, but it was one of that 60 days

Let's see.

Very good.

Thank you, Brandon.

And now we're going to have a public hearing on this panel.

So we will open the public hearing.

And I'm in the room to speak to it.

And the public hearing now closed.

And Christine, is there anything else that we need to do?

Very good.

And we will move to number three, or one presentation that's on the Blue Ridge Cigarette Tax Board update from the Center.

Just looking back, it's been almost a year since we actually did a presentation to Commission about the formation of the Blue Ridge Cigarette Tax Board, and a lot of this happens instead.

In fact, we didn't even have any last time.

We talked to you earlier, we were in the early stages of working with the localities, the board, the industry, the efforts gathering.

So I wanted to come back to you today and talk to you a little bit about what has happened, particularly the first six months, that the local factors weren't safe.

All this revenue went through here and then went all the way out to the localities that are participating.

Just to remind you,

This whole cigarette taxation authority came about as a result of some legislation in the 2020 session.

As you know, counties have long been advocating for additional revenue-raising authority, and we got some, including the authority to tax cigarettes with some guardrails in place.

The following year, there was additional legislation, Senate Bill 1326, which kind of set out the parameters of the regional cigarette tax boards

encouraging the youth support in those six localities and then define various students and authorities that such boards have.

We took the approach in this region.

Again, some of the local governments in our region came forward and said, hey, TJPDC, this seems like something that's just right what you're adding to do.

to do an administrative effort regionally instead of each of the local governing bodies having to do this and administer and enforce and store stamps and buy advance on the record.

So we said, sure, that's not cigarette taxation, but it was a team effort.

It was a team effort and ultimately resulted, you may recall, probably about early fall last year where

We've provided an agreement to each of the local government bodies that's interested to approve that would establish their membership in a regional board and set out with the duties of the board would be TJPDC as the precluded administrator and how the taxes would be collected and then distributed back to the participating jurisdictions.

And that each of the local government bodies a couple of months later,

have their own cigarette tax ordinances, with the exception of Charlottesville, which already have theirs in place.

And that just sets your rate of taxation and the rules for collecting the tax, what was expected with the distributors and the detailers, et cetera, et cetera.

And in particular, we are in a fairly good company.

They're going to Virginia region.

I had an existing cigarette patch board that the other three that were formed subsequently were able to draw heavily upon for some guidance and forms and documents.

So very helpful to have that prototype out there.

Chesapeake Bay has a board in the northern neck.

Mount Rogers is a planning district territory that stresses from July to down to Marion.

And then of course, the Blue Ridge board, which is

Albemarle, Greene, Rivanna, Madison, Orange, and Augusta Counties.

So we got us out of our PJPDC footprint.

City of Charlottesville, we were glad you joined as well, and also the town of Madison, which has one retail establishment in collection.

So again, we had a lot of help from folks from the region.

I think each of the local governing bodies that had expressed interest, regional localities that had expressed interest, either

County Administrator, Financer, revenue person, we had Commissioner Reddy who was helping us really put our heads together, roll up our sleeves, came up with some financial scenarios that then we were able to share with the localities as to what might be expected in terms of sales of cigarettes, the revenues would be generated, what the potential administrative costs may be.

We were also at the same time, again, this was last fall,

were taking the framework for what the board would look like and how it would function.

And then in October of last year, the VRCT, we had its first meeting that was duly established.

A lot of work that went on, again, just to get up and running by the time January came around and the taxes would take effect.

We had a lot of work with the state tax department because they handle the cigarette stamps themselves.

We designed a Blue Ridge Cigarette Tax Board stamp, which is a dual stamp.

We got to pick our color between orange and greens, and actually I picked orange.

But it's a little stamp that actually signifies that both the State of Virginia's tax and the tax for the particular jurisdiction in which the packs of cigarettes, according to the cigarettes, are sold one per pack.

It depicts that both of those are applicants.

and I have an MOU with tax related to the whole stamping process.

We spent a lot of time in the fall working with a group of the 20 plus distributors, really one-on-one, phone calls, a lot of emails to get them up to speed on what was going to be happening come the 1st of January.

I think that went a long way as we worked our way through taxes being collected through these first six to eight months of 2022.

You know, to have those relationships in place has been, I think, a good thing as we've had to work through some challenges that we'll have in a few minutes.

Developing a number of forms, again, the Lamborghini is very helpful if the distributors are required to submit to us.

And then on January 1, cigarettes that were in stores were starting to show up with the U.S. cigarette export sample on them.

The board did agree to allow a 90-day sell-through period so that any inventory that was in place and on the shelves as of December 31st could continue to be sold without having to pay the local tax.

And that was actually something distributors had requested.

Probably a lot easier on everybody from everybody's standpoint of having to pull inventory

Put a temporary stamp on it or do some kind of a foretax.

So just to give you an idea very quickly before I wrap up with the numbers.

First one, collections, you know, collections are for a full month.

We ask that the reports from the distributors, as well as the tax revenue that they are remitting, be submitted to us.

about the 10th of the following month, our first month of collections in January, a total of a little over 200,000.

The June number was closer to 250, and I believe there were some months in between that were above 250.

So I've been saying that averaging about $250,000 a month coming through TJPDC would be processed.

So a total from January to June of just shy of $145 million.

And the total number of packs to be just continues to below my mind that about 750,000 packs of cigarettes are being sold across these eight jurisdictions on a monthly basis.

So that's 75,000 parts, which is still an actual number of cigarettes.

I have another question.

I can add to that in the middle of signing the checks.

Wow.

I think if we looked at the data, you know, just anecdotally, that's what we've seen.

In terms of- Yeah.

Yeah, sheets are- Yeah, sheets are- And then you have the other wall wall coming.

Is that the city or the county or the one straight there, Greene Brown?

Where's the line?

It's close by there.

So admittedly, you know, Augusta County has a rate of 15 cents per pack.

They're under a shooting stand at Waynesboro.

They had an existing tax of 30 cents per pack.

Everybody else, I think, was fairly, you know, fairly close and qualified.

Anyway, as I said earlier, we've been working with the distributors for the month before.

They do take 2% for their administrative cost.

So we take money in, their 2% comes in, their 3% is already taken off.

We are taking off our administrative costs for six months that we did based on projections.

We are now, starting in July, taking that off based on six month actuals from January through June.

And again, you get a check that Mr. Smith finds every month.

Go ahead, next slide.

So that is my part.

Yeah, thank you.

We have seen all the inner issues come up.

It is challenging to administer something as complex as this.

We have had everything from the wrong tax amount collected by the retailer.

We've had the wrong jurisdiction attributed to that tax amount.

We've had the tax collected at a location outside of our footprint.

We've had calculation errors.

on reports that were submitted and any combination of those things and probably other things that I just haven't put in the market.

But it is a lot of record keeping and keeping track of who did what, when, and where.

And we definitely need our agent out in the field helping make sure the scores are reporting correctly to distributors and so the distributors report correctly to us.

Here's a real example from January.

We had a retailer that was physically located in the town of Madison, but the distributor prevented the pack sold to Madison County by mistake because they didn't realize it was town of Madison and not Madison County.

Easy mistake, right?

What ended up happening, though, is we didn't catch it right away.

The allotment was given to the wrong locality, so we had to make an adjustment to the allotment so the checks could go out to both the town of Madison and Madison County.

And because the distributor had 3K tackling based on his debt, they're about to get for sales in January, we added credit too.

So we made the locality allotment adjustments for the month for the distributor.

We made the locality allotment adjustments for the month that the distributor took the credit.

So what we sent to the locality to justify the check

had the description of what happened at the time that the adjustment was, or the credit was taken by the distributor.

So it could have been like a month later or two months later that you'd actually see that reflected in the check that was sent to the employee.

We continue to work to make sure these things don't happen in the future.

It can be difficult, but we very carefully check the reports and the dollar amounts that are received

We still are relying on jurisdictions that will catch errors, especially something that's attributed to the wrong locality.

The finance departments have been wonderful at helping with this.

And we keep extensive documentation on all of our issues and actions taken so that, you know, if there's a problem in the future or the question about what happens and why, we can answer that question.

So we have hired

Otis Pollier, our cigarette tax compliance agent.

We have spent a lot of time working on how to administer this program, how to get him out into the field, create forms, checklists, you know, ordered him a badge, bought a vehicle, announcement, we bought a vehicle and I'm so happy.

We want to have a positive relationship with all of the retailers in middle school.

I feel like smoking is louder.

We do have just a very basic website that I think would be pretty good for having to put together pretty quickly the purpose of the boards and contact information and share with all the jurisdictions that are involved and the tax rates for each one of those.

You know, contributors can use available forms that are available online as well as resources on there.

That is correct.

They love freedom.

Pretty much.

So my board, at least when they talk about this, thought that the tax is a deterrent over time.

And that doesn't look like a deterrent to me based on January.

It's too early to answer that.

But do we have data that compare to some sales that said as well?

Like I would imagine it'll shift based on like the Augusta was, that was kind of strategic, but it sounded like

So the purchases are coming over, but I think the rest of the counties are closer together with the rate.

We don't have any data from pre-tax that was not available through the state in terms of what was being sold, tax cartons, you know, by jurisdiction.

You know, my sense is that with,

You know, people are out there looking to buy cigarettes that if you have a, you know, maybe this is what you're seeing in Augusta and Stanford Williamsboro, that maybe initially, you know, they would go across the line to get cheaper cigarettes.

But I think over a matter of time that you're going to see, it's going to become a matter of need.

January through June, we had to keep in mind there was a grace period.

So the increased revenue over time could be just retailers eventually coming on board.

So it's not necessarily increased revenue.

So with the exception of Augusta County, which is at 15 cents, and Orange County, which is 12 cents, the other four counties are at 40, which is the cap.

Orange County went with 12 cents because the town of Orange and Gordon is the more awesome

They're going down a little bit.

The state of Charlottesville has been $0.55.

The legislation that granted the authority to the counties also capped the cities and towns that already had a tax.

So they are at $0.55.

They could lower, but they can't pass.

Tony, to answer your question, 34,000 packs were sold in the county.

That's just the last one.

And so did the vehicle purchasing, the patent, the auction way that you suggested it?

And that buying off stake contact from the dealer.

Again, initially, I think we got over, that we're aware of, somewhere between 230 and 250 retail establishments across the age jurisdiction.

So again, we're gonna send, I think his initial rounds are gonna be introduction, building relationship, information education.

We're trying to work things out.

It's a lot of ground to cover.

2,800 square mile area.

Not that we know of, but we haven't done any lines yet.

So we anticipate there are retailers out there.

We just have to identify.

area, a month or so ago, wanted to know if Rockbridge County was part of our board.

Evidently, we found, when Rockbridge County went on their own, they found a Rockbridge stamp on cigarettes in this field, but just somewhere near this territory.

I do, but I don't know if I can wait until we get the approved revenue report.

I'm curious about the way it's reported on our approved revenue report.

We've got a total program announced in a year, and then we have July.

and I'm out instead of that $453, which I get the actual expenses for the program.

He will be an employee of the TJPDC, but his hours will be billed to this program as administrative expenses.

And so those don't go on the same line.

and so the car is also going to show up in the expenses of operating, or show up here, cracking the possibilities so that we take the expenses of operating and some of Ruth's time, Sarah's time,

Okay, I wanted to try to get in there.

Yeah, still indirectly do it.

So we have that amount, is that an estimate that it's going to end up being for the whole year?

That was the amount that was budgeted before we did a compliance.

So that number will change over time.

Very well.

And then the other thing, let me get to it, is when the fiscal year 24 budget, there is a number in there, which looks low, it's 140,000 or something.

Yeah, I think what we used at 165 was the projections that we did at the beginning of the program.

We actually anticipated it will cost us less to administer this than we originally projected.

We're going to need a full year of operating to be able to determine that, but I don't think we're going to continue to need this amount unless we decide

Our best guess.

Knowing that we may need another six months before we enter into that.

I'll say a couple words about the financial reports.

Net quick assets for July are $924,190.

That puts us at $8.7 months of available operating expenses.

Our unrestricted cash is back up to $505,149.

That's 4.76 months of operating expenses and unrestricted.

And our net gain for July was $982.

That's all I was gonna say about that.

And then the executive, the annual contract, it's just up for renewal and the salary that's in there reflects the previous decision that was made in the spring.

So it's just administrative.

I have gotten an amendment to the minutes on the court with a notice that I am present, but I wasn't.

You got it.

All right, Mr. Chairman, I move that we approve the consent agenda after we're done with that amendment.

Second.

All right, motions are made in the seconded.

And we can just do a vote by recommendation.

Aye.

Stay in the aye.

And that motion carries.

Thank you.

Thank you.

All right, number five, new business.

You had it in your packet of memo and it was on draft proposed policy, I mean, whatever the electronic participation in all virtual meetings policy.

And this is really, it's doing a number of things, but it's combining a couple of policies from the past two years that the commission has approved.

to bring them in compliance with some changes in the state law that actually are taking effect today.

This was on September 1st because of the lack of effective date for some of these changes.

In the memo, they have for you a note that the 2020 policy was to allow for the commissioner to hold a virtual meeting.

This was done during, I think in April, right after the thing started shutting down with COVID.

and then we came back in 2021 and the commission adopted a policy to allow members to participate from remote locations in commission meetings, which had actually been on the books at the state code for a while and we've just not asked you to adopt that kind of policy.

So virtual meetings, just very briefly, virtual meetings piece, you know, under the code provisions at the time,

We're allowed for a state of emergency, which is what we're in with COVID.

And then the remote participation, as I said, had been in place for a while.

The new policy addresses both of these areas in one policy.

That's the way that the new state law is written in Vision One policy.

And then it adds more provisions to address both the how and under what conditions the commission

and its committees, as it's proposed, would go about holding virtual meetings, again, consisting of new law.

Planning-centered commissions were not among those public bodies that were, that are not being allowed to do all virtual meetings, so you know that from your local governments, were excluded, school boards, planning commissions, boards of architectural review, boards that deal with licensure,

and one other.

But these were not included in that.

So we are bringing forth this policy within vision at some point.

If you needed to use the authority for all virtual meetings, you could do so.

So the policy itself is a three page policy.

I'm going to go over just briefly three parts of it.

There's a short section at the beginning.

saying that it is the policy of the Commission to allow participation by individual members and the meeting to allow them to participate.

And then also that section states that one of them can hold all virtual meetings.

And these are kind of the basic tenets of what's included in the code of action that requires you to have a policy in order to be able to do these things.

It's also stated in this section that the policy would apply to the commission as well as all committees that are created by the Energy Authority Commission.

So it does apply just to normal meetings and in fact the participation by an individual member in a meeting where a forum is physically assembled and I believe like you did a month ago, Mr. Barlow, those are still allowed and it's the same provisions that you've been operating.

It's two meetings or 25% per calendar year, whichever is greater.

In the case of the commission, it would be 2.5, so it would be three meetings.

That is for the personal matters.

If you're wanting to participate remotely because of medical condition or you're taking care of some family member who is sick, you can do that as many times as you want.

Gerson, and just the state.

State law.

State law.

State law.

State law.

State law.

State law.

State law.

State law.

State law.

State law.

State law.

State law.

State law.

State law.

State law.

State law.

Just a question.

I'm excited to start this event and so that you didn't have to go out to meetings that you didn't

I could lose my back, my back was not catching up with me.

That used to usually help out with a lot of treatment and stuff like that.

And it saved on the pipe boat with gas for the lives of the animals.

Plus it's an out-of-ground

We have time for a few.

I'm going to go back to work for you.

Thank you.

And I think some of your comments are reflective of the number of public bodies you're having, I think, in the early months of COVID, especially as they were seeing participation in meetings and workshops and what have you, being much greater globally.

The main legislators, the one who actually served on city council and Alexander, I believe, became a delegate,

and the one that introduced the bill that was approved and she and her introduced the bill last year wanted it to be applicable to all Columbia bodies to be able to do virtual meetings.

It got to the end of the session and that's when other things started happening and that's how we got the card out for the bodies that can't do it.

It's my understanding that she is prepared to come back and ask for that again.

I don't anticipate that there will be much of a different result given that the landscape of the general assembly has not changed since last year.

But I know there's some other jurisdictions in the region that are interested in receiving some additional flexibility in the FOIA laws and we need to have a position in the legislative program and I can take a look at that and see if we need to enhance it and if it does cause flexibility in being able to work

Yeah, maybe it was the advisory committee.

Yeah, exactly.

Dale and I were using each other, discussing the setting meetings and whether they had a virtual special meeting, taking over on something, and then we had an executive meeting, being a cassette, that was a

was that that ended up being virtual too.

Anyway, how did they influence the number of meetings and have you already used that level of virtual meetings?

The reason that the executive finance committee was able to have the virtual meetings as well as the commission last time is that the commission itself is still operating under the local emergency declaration in the city of Charlottesville.

There's a provision in the code that allows if you're a public body and you are physically located within the jurisdiction of a locality that has adopted a local emergency that you can do in all virtual meetings.

So once that is no longer in place, then you would not be able to have these special and committee meetings to be all virtual

Under that, but they would have to fall under the stables that the commission would then.

So in terms of you can do it twice, you would not be able to do that.

But the Charlottesville, in Charlottesville, this commission is not covered in this.

Winston, would you just say that?

Because we are in Charlottesville.

Right.

And this doesn't mean you're black, because we are in Charlottesville.

Well, currently, the commission can still operate under the city of Charlottesville's local emergency test population at such a point in time.

So we don't know.

That has to go away, so we don't have to worry about this quite yet.

It's likely to happen at that time.

In that case, since it turns out, well, it's anything about our campaign under the 7th of Tuesday.

What about, how are we going to use our three virtual meetings

One of the things that it first made is, was there going to be a weather policy?

It has to be part of the public notice.

Correct.

If you've advertised a meeting to be in person, you can't, you know, you can't change it at the last minute.

Say, oh, the weather staff are going to be virtual.

You would have to cancel, we'll re-advertise it as virtual.

Right.

If you plan one, as long as it's an emergency, you'd have to do it in a way that it can't be turned around.

I think it's so horrible to discuss it.

Well, if you're going to have a body that does it just at the start of the year when you call out your calendar, just identify the two you're going to do as well virtually.

And then it's a few on the books and everybody's been working through that.

So it wasn't being thought of as a super emergency as a way to then just be above board.

But to your point about how to change it, this seems to me to be one that I think all of us were

in a different mode when we were just getting COVID, but all of us now are reduced to it, and they're the convenience of it?

If we're not chewing on the ears when they're sitting in front of us for our own localities legislative meetings with them, this seems to be quite the bipartisan issue that everybody agrees helps participation and ease of serving and public participation.

There's no downside that anybody has said,

But if we're not always collectively hammering this with the individuals, then it won't change.

I mean, you know, people that come meet with Albemarle, this has to be something that we put in our forefront.

And if they then go to Nelson and Fluvanna and they're hearing the same thing and they're like, well, you know, Nelson

Nelson, well, Terry Rutter, I suggest there's a difference between Charlottesville and Albemarle and Nelson County, but if they're hearing a collective parallel between the two bodies, that's just a whole different thing than, well, I just heard the opposite over there on this issue.

We have a constituency spread around certain areas.

And that's what it's going to take, right?

I mean, and then the regional bodies that are together,

And we're hammering.

You know, the beauty of the effort last year was that you had VML, VACO, Virginia Press Association, and the Coalition for Open Government worked on this legislation with the delegate.

very hard for a number of months and really I think teed it up well.

I think she was told early on though that it wasn't going to be all virtual all the time.

And so it was known pretty early on that there was still going to be that two meetings or 25% condition.

And then, like I said, it just kind of took on a life of its own with the latter part of the session to whittle it down.

So

Everything that you said, I agree with.

I think the bill will be in there, and we can certainly make it run it.

Mr. Chairman, the only other thing that I would add about the policy itself related to all virtual meetings is it contains a list of 10 different conditions that have to be met if you're holding an all virtual meeting, and the list would be straight out of the code.

And I have to say, largely, they have to do with public access to a meeting.

And I think TJPDC, the commission meetings, even in a regular meeting like this, we're largely meeting those requirements.

Our recommendation is that you adopt the policy.

Chris Smith?

Ms. Wilkinson?

Aye.

Supervisor Barlow?

Aye.

Dr. Jones?

Aye.

Aye.

Yes.

I would suggest that we look on future and have a conversation of how to use the true views.

We have to figure that out tonight, that we either reserve them for the special meeting use, if that seems to be the more difficult way to get at them, or maybe two were reserved for that and one for

Would this be an opportunity to utilize that for developing maybe something

An item or a situation that didn't have a quorum.

Did we know in advance in public notice of the mean shirt?

Yes.

So if we get to game day, we don't have a quorum.

We just have another meeting.

We can use it that way.

You can cancel the meeting.

The seventh moment was heard.

Is it state rule that your market participation can't count?

It would be a shame that you had a pre-scheduled meeting.

All right.

Very good.

And normally we don't do a presentation in the fall because this is the projected budget.

It sets the per capita rates and the income population.

And it also said it did not be requested for specific programs for the local government's budget requests coming up.

But I figured it wouldn't be a bad practice to do that since our budget is changing so dramatically from spring to fall to spring.

And so I did a very quick run through.

And then if you guys want to be a deeper dive, I'm happy to go into it.

So the first slide says the timeline again.

So over October we do the projected budget comes back in April and May to be considered as the operating budget while simultaneously amending the current year's fiscal year budget.

Next slide.

Graph 24 operating budget as presented is balanced.

There's no action on this today.

This is informational.

We'll come back to you next month for consideration and development.

Projected revenues of $45.4 million, expenditures $45.4 million.

Anticipated by default fall at this point is $58,976, which means the budget right now does require a one-time reserve transfer.

This is not uncommon.

We've done this several years in a row.

If a period of years are an indication, generally between fall and spring, we're able to identify other projects that can close that gap.

So projected budget revenues, 67% of our funding is federal for FY24, with 2% from state, 30.7% from local.

We'll see the majority of that federal and local are related to the body broadband expansion and then the local for the cigarette tax.

And then local per capita, less than 1%, 165, 708, assuming

the existing per capita rate, which we'll talk about in a second.

Next slide.

There's federal revenues.

Again, I pulled out the body program so that it didn't significantly stew this circle chart and the rest of it is the other federal funds that we received.

Don't need to go through each of them, but that is a breakdown.

Next slide.

State revenues, same thing.

The majority of our state funding is that Virginia Housing Development Grant, developing affordable housing units,

Again, these are known sources.

If there are any potential sources, we have not included them in the budget at this point.

Local revenues pulled out both the cigarette tax and the broadband funding.

So you'll see that our non-body, non-cigarette tax local revenue is 416,000.

And then per capita revenue, if we assume the existing per capita rate, that's the breakdown by jurisdiction, a total of just over 160,000.

Budget expenditures, 96.2% of our budget is pass-through funding.

And so our operating expenses are just above 1.7 million.

And the majority of our operating expenses are our salary for engine benefits related personnel.

We anticipate for FY24 having 14 full-time and one part-time.

As you guys know, the executive finance committee met.

One of the topics of discussion that they had was the capital rate.

It was last adjusted in 2013.

So it was brought to the executive committee to have a discussion about their wishes for moving forward and then bringing it back to you all to have a final discussion.

fiscal year 05, the decision was made to do a $0.10 increase, but to do that incrementally across five years.

There was a pause in that increase.

You can see the last increase in the fiscal year 13.

My assumption is because of the 2008 financial recession.

And so bringing this to the executive and finance committee was to consider, does the board want to look at another incremental increase?

We have gotten feedback

from some of the staff in our local governments that small incremental increases over time are preferred to one time or larger adjustments to make up for differences.

And so, next slide.

But the executive committee discussed was an incremental increase for the next five years, not making a recommendation for further than that, assuming that the commission members may change at that point, so they may know a different direction.

And then the discussion really for you all is what is the amount, if you choose to go in that direction, what amount of annual increase would you be interested in?

The table above that just shows that the current population projection from the Weldon Cooper Center, a one cent increase would be $2,594 split across the six jurisdictions.

So we are talking about an incremental change.

It's not a large change.

So if you went for the one cent, it would be 2,594 a year, two cent would be double that, three cent, triple that.

And so it really goes back to you all as a discussion item on what you all would support and what your wishes are for that or have at a rate over time.

I think we just saw the amongst our fill-ups continue when it was done in 2005, 2% per year for five years.

Did I get that right?

Two cents per year for five years.

I wish Tony would have elected me second, as opposed to the me, who can't get fired.

All right, further discussion?

All right, there's none.

Commissioner Solly-Yates?

Phil Yates, Chris Yates, I'm not one of them.

Mr. Greece, are you there now?

Yes.

Aye.

Aye.

Mr. Garlow?

Your respective boards, I think.

I mean that would be that would be about five grand spread out over the next five.

Five grand a year, but five.

It's very much six.

Well that's not exactly the spread of the people in six, it's probably five hundred.

So it looks better, but not necessarily so.

Give it to Mr. Chairman to go with a cigarette next month.

Then there was ideally one final requirement.

Yes, all right.

So this is just for informational purposes.

The indirect cost rate that the agency uses is determined by dividing administrative indirect costs by program personnel costs.

And that rate does fluctuate over time.

It is based on actuals for one year.

So the FY21 actuals sets the FY23 indirect costs.

FY22 sets FY24.

It is important for us to be paying attention to this indirect cost rate.

As you guys can see in FY23, this current fiscal year, there was a significant decrease that is directly due to the FY21 transitions that occurred at leadership holding the COO position vacant, having an interim ED, and then you'll see the FY24 that indirect cost rate went back up.

That's a direct result of coming back to in-person technology upgrades, fully hiring administrative staff,

And so that is a number we want to be paying very close attention to.

And it's something that, as staff, rather than looking at this at the end of your actuals, we're now going to begin doing quarterly calculations to be looking at that indirect cost rate throughout the year so we can make adjustments as needed if we need to, rather than waiting until the end, since it does have such a significant impact, two years after the fact.

So I just wanted to let you all know that that is a pretty big change for next fiscal year, if not completely.

It's unexpected, though, based on the history.

So that is just for informational purposes.

And I believe that is the end.

I will be able to see through there.

Right now, we will be hiring a second body, support staff members.

That's a full-time position.

We haven't advertised yet, but we're ready to do.

We have our home, federal grants home that's vacant right now.

And we're still looking to transition to finance.

All right, number six, we do not have any resolutions set to take us to seven.

It means pretty quickly.

First, I want to make sure I say thank you to Brandon.

Not only was he willing to come on,

Part-time and filled his temporary role at a time when we really needed to make sure that home and HPE did not have a dip in activity, but also trial by fire, also saying, and that you presented the commission into a lease.

I really appreciate you coming tonight to do that.

Other administrative, as I shared in the executive finance, the TJPDC office space, our offices have changed ownership and management companies.

They are assuming our existing lease.

They have not indicated that there will be any changes or currently goes through 2025, but it is important to note that they have been very responsive and they're already working to address some ongoing maintenance issues that we've been very pleased.

Related to broadband, as you guys saw in our email with the press release, the 2022 body agreements is signed.

We are moving as quickly as we can on getting some reimbursements.

getting set up in their system.

And then we submitted the 2023 body application for like 13 million.

And that's on behalf of service in four counties, Albemarle, Greene, Cumberland, and Mass.

For housing update for 3.0, so the Virginia Addiction Reduction Pilot Program that we are doing in Charlottesville and Albemarle, they did put out a no-go for a third round of funding.

We do intend to apply for that.

We did put out an RFP to get proposals and have selected Piedmont Housing Alliance's financial opportunity center in housing hub as the center city.

And then transportation, regional transit vision plan, we're in the final stages of engagements, public feedback ends September 15th.

Staff continues to pursue state streets for all grants.

We have been working with staff in our six jurisdictions

and will be coming before governing boards.

That application is due September 16th.

We do anticipate, if not all, that a majority of jurisdictions participate.

For environment, just want to let you guys know the RRBC annual conference is September 29th from one to three o'clock.

It's at the Lewis and Clark Exploratory Center.

We're very excited about that.

And registration you can find as an active link to

This agenda that went out, but also it'll be in our news this month.

So get the newsletter and be able to register that way.

But I can also go to the RRBC website and register there.

And then economic development.

We have completed the EEA administrative onboarding for the SEDS grant.

We are now working to get under MOU with Rapidan, Rapidanic regional commission as the super regional one.

We are working to invoice local governments for the local match, and then we will be setting up a steering committee in order to get that most of the time.

Yeah, the Vanna Grant, the garage project, the CVAC, MOU, I'm not sure if you can answer the question, David, or anything back on that.

So the latest that we were told was that they were still compiling

So, aiming them to see when it's going to be coming and a factor.

That's probably a slow walk.

If anybody is not accepted, that can create problems.

If it's accepted, they're not even going to create problems.

Once we get that back, we can certainly share that with you and the others.

How much is that?

The 2.0 we applied for $250,000.

I have not seen Ian's final, but it will probably be similar $250,000, $300,000 somewhere in that range.

It does require

An additional component of work with the courts.

And we've been working to get letters of, letters of acceptance that the courts are confirming that this activity is occurring.

And that directs, or is that just

Generally, actually, since the rent relief program has ended, that grant, the 2.0, was written to be additional expenses.

So it could be auto repairs, it could be childcare expenses, it could be, you know, things other than rent that are preventing a person from being able to pay their rent.

For 3.0, we are able to include rents as a cost, but they don't want that to be primary because they want to be working on financial stability versus immediate relief.

Yeah, that would be good.

It's important to note that the funding at the state level is only $3.3 million across the state.

And $300,000 of that is for DHDD admin.

And so it's $3 million split across several grantees.

And to be clear, this has not gone before any of the other jurisdictions, government boards.

And so right now, it's staff stating that they're going to bring it before their boards.

It's going to be up to the local governments to decide if they should.

All right.

You ask.

I'll bring up the round table.

All right, close that one's not dated, correct?

Correct.

And we'll go to the round table.

That's the next item.

Melbourne County, you want to start?

I'll go ahead.

The work order, the jurisdiction, I'll put some credits in.

I think I got it.

Supervisor, ready to back.

I'll save the time.

The comprehensive plan is going forward.

We have four public outreach meetings where our consultants working with our gathering data as to where they are.

We're going to have a public meeting to have a report back to the public of the data that is so far and to ask the very good question of what it means.

and their plans for joint abortion provider plan commission, planner meetings and so forth.

And Jesse and I are working on putting together heads on doing something about Orchard and Reynolds.

I've been working on the enforcement revenue angle.

Y'all, sorry.

Tommy said he was going to ask you what your ideas were.

Then he was going to do it.

Okay.

Um, yeah, Congress plan was very exciting.

Uh, had added an additional workshop, which was good.

We have a fair amount of ideas that we have to float around as it relates to a recent land acquisition.

We hope to do some really exciting things for Delta County both now and into the future and put ourselves in a place we wanted that the residents are excited to see the county contributing to their life and longevity as well as

something that will help alleviate young families leaving our county or just never coming at all.

So that's going to be a big deal next week as it relates to broadband expansion.

We just keep running out of fiber because we get so much of it.

We've been told to take it from Greene County and Fluvanna again.

We're not going to look at that word, David.

So that's great, Skyler, that community is starting to get it.

As it relates to other things we have already, the comprehensive plan is finally in place.

Broadband is still growing.

You know, I think we have still had inside discussion and we've had a lot of times in the discussion of glass.

I have, and this was done with Dylan and Andy.

We have a problem where

And although this happened because maybe someone was born, it looked like less than five percent, maybe much less than five percent of the fact that we gather actually makes it to be repurposed.

We don't have room at our stations

So we might be talking soon about doing two things.

One, just continuing plastic and taking plastic and starting an education program to let people know that plastic really lets people recycle.

So that's all the idea stays right now, but that's one thing we talked about, the cost of transferring glass, of course, because we're looking at more of it.

Yeah, that's where it's going to be a daunting topic for the next several months,

And the Land Commission kind of digests to figure out what it is that you can do.

Louisa, Ms. Carla?

I'm going to follow up on this in a short-term role.

We've gone that route.

They are probably in a different situation there, mostly being the short-term runners in the rural area.

All around the lake.

And you have short-term runners in the middle of the subdivision.

That will be used to pick on that audience and the elderly we're trying to live.

And then we're trying to work on the ordinance.

That will help ease the situation.

And that was actually the largest which now has been put off until the end of the season so that that doesn't create a conflict.

But I don't know whether it's going to pass or not because it's just no way to have people from small to have paper lots.

I think one group of people is trying to live, the other group most are.

I would say they've been out of the use

Lewis has been kind of quiet in July and all that we've had.

Gives us some good work.

And I also gave me an opportunity to, I questioned and Christine was kind of ready to help, and Christine and I were trying to, I often wondered just what it is that

TJPDC is doing.

He's the director for Louisa County.

And I found out that there's an awful lot going on that I didn't know about.

Especially in the same way that Candace Sayer, the director of TJPDC, and so they know things going on.

And I questioned them.

Now, you know, they start mentioning different things that are going on, but I didn't have a clue.

So, and the, as a liaison, back in Boulder, from this week, I'd ask, and they're working on that, Christine Baldwin, is a report that will demonstrate

The fact is that TJPDC is looking to the county because I think unless the rest of y'all fall into the pride of what's going on in the county, I didn't think we'd know a lot of things that were being done over in the county version.

I think that was before.

And the county administrator in the night will have a report in his industry

that lets the rest of the board know what TJPDC is doing to help lose the cannon there.

And I can't, I don't know where the rest of you are, but the rest of my board can't have a clue either.

So it's really been beneficial to have the discussion going on for the last, I'd say two months.

Because there are a lot of things there

I'm hoping that there's going to be a new side of the conflict that's just further on.

They don't say a whole lot.

And then we have meetings here.

You know, we go around and talk about what's going on in the camp, but as far as specifics,

Avery, TJPDC, Billingville, New York County.

I don't think most of us know her.

It's been all right.

I'm afraid I've alleviated something that maybe I had a few times.

Just knowing that things are going on that, you know, I simply didn't know her, and as the liaison back to the board, I feel like I should know her.

So, thank you.

That's one little thing I wanted to talk about.

We have range as Culpeper, Soil, Water Conservation District, and the rest of you have a different Soil and Water Conservation District.

But I'm sure you have the same programs.

The letter I just got from them said they receive 8.9 million off year funds for stream ball ring.

And one thing they've added that's new this year is they will pay for ongoing maintenance, which is something they

Distinctly, the void is moving.

They will also up one page for these 35 or double buffers by your neighbor.

Pretty decent sum of money for easement for them to be able to do the things.

And we have had one, at least one partner research environment solution from that, from door to door, trying to get land owners to have a banana river

Watership, Frontage, which is streams of various kinds that run into the bayou there to sign on for some of these programs.

So if you haven't, if you're not aware of it and you haven't heard about it, that really would probably benefit some of the landowners in your

Actually quite a few things going on.

Some good things, I guess.

We have our start-up town halls back after COVID.

We kind of stopped at our town halls.

The first town hall back will be October 15th.

We started at Monroe District.

Our water project is moving along pretty well, so we're hopeful that within the next two to three months, I'm assuming it's going to be three months, we'll be out of heaven and service authority and green pattern water authority will start and then chart our own water authority.

That's good, bad, or any difference, depends on your point of view, but at least we'll be in charge of our own future.

EMS, emergency services, emergency services advisory board, a committee of that board is bringing forward a recruitment or retention, hopefully a policy to be adopted by the board of supervisors.

We're in a real issue, it can be heard in the news, a local fire department that basically went on air and said they didn't have enough members, they were out responding to calls, permits not being maintained,

And there are three conditions that you can use to involve a fire department, and those are the three conditions.

So we're trying to improve our recruitment and retention, trying to get our volunteers working now.

As most of you may know, when you lose your volunteer force, it's a huge burden on the county to fund those departments, especially our small rural area.

Tourism says you're taking quite a few hits in Greene County.

We had another meeting concerning two tourism projects.

So it seems that tourism is going to hit, and I'm not sure why in Green County, I think it started, to be honest with you, our short-term middle.

We actually had a short-term rental, especially for all one areas.

We had it in my right in A1 and C1 days of certain conditions.

And one of our subdivisions was getting hit pretty hard with SUP requests for a short-term rental.

So be careful that you go through that process.

We had an area like Green Mountain Lake, we actually had a lot of investors coming in buying our properties when we started seaming.

So that was something there.

One of the things I am trying to look at doing to help a tourism is to see if we can increase our DOT tax by three cents

and then see if we can use that three-pence additional collection to find out public safety as it relates to tourism.

What else do we have against everything that's for our board related to tourism instead of the impact of public safety?

So if we can take away that argument, maybe we can help get the ball rolling, and then screw some things over.

I'm not sure us for work here requires legislative approval.

I know some of you have gone through that process.

We're looking at that right now.

The other thing you may have heard, we've got a county administrator, maybe an issue.

It seems that he's been recommended for a superintendent position at Spotsylvania County.

And that's been in use quite a bit recently.

So we're not sure what's going to happen there.

The possibility that we may be going back through a search for a county administrator.

We went through that three years ago.

That's a possibility.

And I think that's all I have.

I'm going to look at some capital within the county government side.

I'm going to go through a couple of minutes of the commission will allow a recent trip to the southwest to shoot it.

We do not have to be part of the objective of the committee.

There's been a lot of short-term radical conversation at the table today.

But I continued along with my health working primarily with the city of Portland and the city of Seattle to create a kind of a hybrid, a missing middle using the land trust model and generally dwelling units.

And one of the concerns was built on rentals.

And so to speak about the Seattle version, it actually had a lot of wall components to it.

And to be titled there, I went to visit some computer projects.

So if anybody's interested, they read some pretty interesting news there to achieve it, to achieve this, to achieve affordability using the land trust model with the insurance edition.

We're not pretty good.

So we had a board retreat last Saturday, and we're going to share with you on behalf of the next few years, the very half of the next election season.

The boards will be free-scalable.

We have one for Mr. Fairchild.

Sorry, Mr. Fairchild.

We've just drawn sort of this, you know, dig into the ideas and thoughts and how I'd like to see it and change it with that.

It continues to be the debate between the rural and the growth, which I think in part actually is one of the conversations around what is the value of the TBPDC as actually falling into that sort of rural and development type of need

I think that's good.

On the conference plan, again, the enforcement of a lot of the community feedback to people that are rural.

I think we won't see our growth area shrink.

I think one of the things that probably will happen is that we think the only inside of growth areas

as opposed to being outside of the rural area.

We are finally resolving some legal issues that have held up the water and such crossroads.

We've had the water tag over there for almost a year now.

Some minor legal issues that are just about resolved.

So hopefully we will have water flowing in the new year.

It will be an exciting, long-term project for James River down the road as well, too.

So that's good news.

The economic development side, really promising things are starting to happen there as well, too.

And then beyond that, yeah, I think that's pretty much it right now.

So just the goals, where we're headed, what we're trying to accomplish, what our priorities are, all the same areas, preservation of the character of the county, how do we grow smart and how do we plan?

It's that challenge in terms of planning, in terms of how do you remain attractive to investors and to developers, while at the same time trying to preserve a vision of what we'd like to see.

Of course, that's kind of hard to say, I want this right here, and the developer made that happen.

That, and we did approve to go to the controversial rezoning, instead of when we focused on SEP,

O'Brien to V1.

Unfortunately, it's going to be a storage facility with a contractor's yard, staying right on top of the sort of where the boot line is there, and there's a lot of concern about the screening there and what that was going to look like.

Fortunately, because it involved a contractor's yard called SVP, which provided the board some more ability to cover what that was going to look like.

And the second one is for a larger development,

all commercial development.

35, 40 acres, it's intended to be, you know, possible.

And again, discussion of, you know, well, if you can't guarantee that you're going to get an urgent care facility there, we don't want it, you know.

I think the hardest and most, strangest thing that we have to define is rural.

What does it mean?

Who's, what is it defined as?

Is it a tree?

Is it, you know, a farmer's field?

And I established it because when we did our comprehensive plan and we asked a local rural man what, you know, someone who may have moved here and defined it, it's different, you know?

Very complicated.

Penhall where your infrastructure lies.

It's a challenge.

Good.

I never know how it's going to go.

Big plans came out.

Our analysis of our existing zoning and our possible inclusionary zoning both came out, both late.

Interesting reading, very visual, not quite done in my opinion.

There's still some pretty big questions we're not really clear about.

How does the middle part go into work?

We have a good sense of low density and high intensity, but the middle is sort of

Unclear.

But I'm encouraged that it's based on numbers.

It's based on real finances of development in Charlottesville.

Westwood, I don't know if you remember Charlottesville, what are we, what's happened in the past with the inclusionary study proposal which was in our specifics or should be for part of the complex

That's defined as 60% of AMI for 99 years, which would be a pretty big change.

Currently, there's no requirements for affordable housing in any developments.

For developments smaller than 10 units, there would be no requirement for affordable housing, but there would be incentives where developers could get even greater density or parking requirement reduced if they include an affordable unit.

By that same way, 60% of AMI in 99 years

And we've had a little bit of, kind of, if anyone else is thinking about inclusionary zoning, we've had a little bit of discussion about an idea on top of that, which would be, is there a way to tie it to housing factors?

And the idea would be some percentage of inclusionary zoning units would be the first right or the few that would have one.

Herring, and Kennedy Buehler, with that inclusionary building unit.

That would be a very substantial change, because if we get the AMI level down to 0 to 30% AMI, around just 60, in front of the perspective of the landlord or developer, they would actually make more money on that than the 60% requirement, because they're going to be about market rates and voucher payments.

It's a pretty new idea, and we'll get to that in a minute.

That, um, discussing that would be pretty big, that big wait list, um, about your holders who can't find housing.

Um, schools have started back up.

We started bad on the school bus front.

We had 40 school buses and only seven drivers.

We did

this year to approve the state process school initiative, which I think went well.

I mean, it's still a bad situation, but it went a lot better than it could have without that, as we're trying to just get more school bus drivers.

It's actually you.

Fisher, the city of Vancouver.

Well, whatever.

Some of ours, 10% in certain

Department Complex is required to be affordable.

And then on top of that, there's a 5% satisfied with the housing authority has a birthright refusal to play the dependent in that union.

But the housing authority would have the ability to say, no, we only do that.

But if the housing authority wanted to, they can do it.

The key thing is there has to be a strong relationship between the administrative capacity of the housing authority and the city.

and connection developers because developers really can't afford to have a period of even one where there's a delay moving in and out.

So that would be able to see that administrative side of it and can look out.

I wanted to make sure I understood it.

The biggest thing with Albemarle just over the past month, we had our retreat board to get going on our new strategic plan.

We had basically defended our prior strategic plan by a year, so now we've picked out the other strategic plan and then signed that in with our five-year dimension planning and forecasting of the strategic plan, all in and out plans going along for the ride.

That'll take longer, but it was a good session.

And I'll just say, if you are, we call our Airbnb our homestayer, and that's what we've had in place now for a couple of years.

We depart from rural area, five plus acres or more has one set.

Rural area, five acres is a different layer.

And then our development area has a whole different set.

Settle, procedure.

And then this past month came up where we delayed a vote on one dealing with LLCs versus private persons and how to deal with that.

We had a residency requirement that the place had to be your primary residence or the resident manager's primary residence.

But if the owner's an LLC, they have to come in and ask for the special exception to have the resident manager

and the question becomes is this, how many LLCs do you own?

Because if one name could make that five different names, five different LLCs.

So we still, every, we do a lot of special permit, a special exception on ours.

We next time we go to consent, time that must be heard before the board.

And it's still something after three years of action

and I'm sure our team or staff will be back with others.

We've seen the whole piece, it's not just around one area, it's town homes within the development area and houses being built that look like hotels to huge estates being out in the rural area and runs the whole campus.

So it's an interesting, it's definitely an interesting thing in my work

That's really all we've got going on now.

Now let's pass on and then all will be the security work and then lead up to the budget.

Very good.

And then under other

The next meeting is October 2nd.

We do not have a separate meeting.

I know this was a nice meeting, Christine.