Central Virginia
Rivanna Authorities
RSWA Board of Directors Meeting 3/25/2025
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RSWA Board of Directors Meeting
3/25/2025
Attachments
RSWA BOD PACKAGE 2025_03_25.pdf
RSWA 2025_03 25 Minutes.pdf
1. CALL TO ORDER
2. AGENDA APPROVAL
3. MINUTES OF PREVIOUS BOARD MEETING ON JANUARY 28, 2025
4. RECOGNITION
5. EXECUTIVE DIRECTOR’S REPORT
6. ITEMS FROM THE PUBLIC
7. RESPONSES TO PUBLIC COMMENTS
8. CONSENT AGENDA
a. Staff Report on Finance
b. Staff Report on Ivy Solid Waste and Recycling Center/Recycling Operations Update
c. Staff Report on Administration and Communications
d. Approval to Amend Professional Engineering Services Work Authorization – Northern Convenience Center – Draper Aden Associates/TRC
9. OTHER BUSINESS
a. Presentation: Organizational Agreements of the RSWA
b. Presentation and Consider Vote to Approve: Introduction of FY 2025-2026 Budget and Resolution to Adopt the Preliminary Rate Schedule
c. Presentation and Consider Vote to Approve: Amended and Restated By-Laws
d. Presentation and Consider Vote to Approve:
10. OTHER ITEMS FROM BOARD/STAFF NOT ON THE AGENDA
11. CLOSED MEETING
12. ADJOURNMENT
SPEAKER_13
00:00:01
Good afternoon.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:00:04
I'd like to open the regular meeting of the Board of Directors of the Rivanna Solid Waste Authority.
00:00:10
And note that we have a quorum.
00:00:13
First item is the approval of the agenda.
00:00:18
Do we have any comments on that?
00:00:22
Second.
00:00:23
We have a motion and a second.
00:00:24
All in favor?
00:00:25
Aye.
00:00:25
Opposed?
00:00:26
OK.
00:00:27
Attend is approved.
00:00:29
Next minutes of the previous board meeting from January 28.
00:00:33
Any comments or changes to the board minutes?
SPEAKER_04
00:00:39
Move for approval of the board meeting minutes for January 28, 2025.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:00:44
Second.
00:00:46
We have a motion and a second.
00:00:47
All in favor?
00:00:49
Aye.
00:00:49
Opposed?
00:00:51
Thank you.
00:00:52
I see since Bill's standing up there's no recognition at this point.
00:00:56
Go to Bill.
Bill Mawyer
Executive Director
00:00:58
All right, thank you so much.
00:01:11
we're thinking alike but we do want to welcome Jeffrey Dumars from the county he's the director of facilities and environmental services and the Albemarle board of supervisors appointed him to that position recently so that makes him one of our board members so Jeffrey we welcome you we did get Jeffrey in the car and give him a tour of our McIntire and Ivy facilities and came back here and did a virtual tour of
00:01:35
and discuss budget and organization and the other solid waste organizational features.
00:01:40
So we've moderately oriented them to solid waste.
00:01:44
But thank you, Jeffrey, for joining us.
00:01:47
We look forward to your membership.
00:01:49
I also wanted to recognize we have a new employee that we didn't get on the list, but David White is with us.
00:01:56
David, stand up.
00:01:57
Come on up.
00:01:58
David is a new project engineer in our construction management group.
00:02:03
He just started yesterday.
00:02:05
and David went to North Carolina A&T and he's a mechanical engineer.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:02:10
So you put him on the spot.
Bill Mawyer
Executive Director
00:02:13
Welcome to our team.
00:02:17
Thank you.
SPEAKER_04
00:02:19
Happy to be here and hopefully I can help contribute.
00:02:23
All right.
00:02:24
Thank you.
00:02:25
OK.
Bill Mawyer
Executive Director
00:02:27
So furthering our strategic plan priority of communication and collaboration, we did provide tours to Mountain View Elementary students and Scottsville Elementary at some of our facilities.
00:02:41
We'll move along.
00:02:42
We have six presentations today, so we want to get those done.
00:02:47
Our tonnage compared to 2021, you see it's slightly less than doubled.
00:02:57
And as I think I've noted in the past, so the red line is 2023 and the green line 2024.
00:03:04
So some of our growth says somewhat leveled off in the recent years.
00:03:08
2025 is starting off on a high point.
00:03:11
We'll monitor how that goes for the rest of the year.
00:03:14
But all is going well at the Solid Waste and Recycling Center.
00:03:21
We did have a successful special tire collection event at the Southern Albemarle Community Center, the SAC.
00:03:28
We had 38 customers and residents of Albemarle show up and deliver over five tons of tires, which we take to Appomattox, to a vendor.
00:03:40
And we're poised to get started with our special collection events.
00:03:44
We have the spring e-waste collection event scheduled for Saturday, April the 19th.
00:03:50
And the interested customers need to register with us to get on the list to bring their electronics to us.
00:03:57
We have a vendor that takes those away.
00:03:59
We pay the vendor to do that.
00:04:01
And then the rest of the spring schedule, we have the household hazardous waste on Friday and Saturday, April 25th and 26th to all the community.
00:04:12
They do not need to register for those events.
00:04:15
So those are our spring special collection events.
00:04:20
After much ado, dating back to about 2017, we leased 17 acres to a vendor who represented Dominion Energy and now Dominion Energy with its partners are moving forward with a solar
00:04:37
Array Construction Project at Ivy.
00:04:41
They've leased 17 acres from us and they've done a lot of electric power work out there now and they understand they're poised to begin installing the foundations for the solar arrays that will go at the landfill.
00:04:56
So, assumably by the end of this calendar year, we will have 17 acres of solar cells at the Ivy facility.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:05:05
What's our income and over how many years?
Bill Mawyer
Executive Director
00:05:08
Well that's a good question Mike but not a lot.
Phil McKalips
Director of Solid Waste
00:05:10
Phil do you have information about that?
00:05:13
It's about $1200 per acre over the course of a year per year and then that's for 25 years with the option for two five-year renewal periods and for a total of 35.
Bill Mawyer
Executive Director
00:05:26
Thank you.
00:05:26
So they've been paying us since 2017.
00:05:28
I was going to ask that question.
Phil McKalips
Director of Solid Waste
00:05:30
Yeah and they've started actually both
Bill Mawyer
Executive Director
00:05:41
So amazingly, we're thrilled to get this going.
00:05:47
That's our report, sir.
00:05:51
Any questions?
00:05:54
Thank you so much.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:05:55
Thank you, Bill.
00:05:57
Next item are the items from the public.
00:06:00
So we'll open up the meeting for those who would like to speak.
00:06:05
Anyone in the audience here would like to speak at this time?
00:06:12
Seeing none, Deborah, do we have anyone online?
SPEAKER_06
00:06:16
No, sir, none at this time.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:06:18
Okay, we'll close the items from the public.
00:06:21
Note that there's no responses since there's no comments and we'll move on to the consent agenda.
Bill Mawyer
Executive Director
00:06:27
Any items on the consent agenda, board members would like to pull for comments or questions?
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:06:35
We have a motion and a second to approve, so moved.
00:06:42
Opposed?
00:06:43
OK, the consent agenda is approved.
00:06:45
Next is a presentation from Phil on organizational agreements of RSWA.
Phil McKalips
Director of Solid Waste
00:06:53
Good afternoon.
00:06:54
Before line presents the budget, we thought it would be a good time to go through and give you an outline of the structure we live under via the agreements that we have.
00:07:08
We started in 1990 with a solid waste organizational agreement.
00:07:12
There was a settlement agreement with Ivy Neighbors.
00:07:16
We subsequent to that established a memorandum of understanding with UVA, the city and the county to pay for environmental issues out at Ivy.
00:07:26
We then went into local government support agreements and that had various amendments.
00:07:32
And then the recycling amendment, 2011,
00:07:37
and then most recently we've had the SAC license agreement which is how we're establishing our relationship with the county for these things like these Southern Albemarle Convenience Center that's on county-owned property and what's our responsibilities and obligations going to be so that we can do that.
00:07:57
We're going to use that then as a model for the Northern Convenience Center as well.
00:08:03
So the Solid Waste Organizational Agreement, which was between, as I said, the city, county and UVA, excuse me, the city, the county and RSWA, basically set up our rules on how everybody was going to work.
00:08:20
It expires in June of 2020, 2030.
00:08:27
And one of the thoughts I've had is that that might be a nice time to, as we look to renew that.
00:08:34
to maybe consolidate some of these other agreements and specific stipulations into that to simplify our tracking in Lonnie's world, as well as maybe help establish our path forward.
00:08:48
The settlement agreement and release was a lawsuit that was present or the settlement of a lawsuit that was brought by certain neighboring property owners related to groundwater contamination out at the Ivy site.
00:09:04
The settlement allowed for potential future landfilling out at the site, cut off other avenues for landfilling at the site, but functionally just really established long-term groundwater monitoring obligations for the authority.
00:09:24
And that agreement goes until at least 2030 as well.
00:09:30
The environmental MOU,
00:09:33
are you very familiar with, allocated funding for the groundwater remediation out at Ivy.
00:09:41
and how we've used it to cover all of the environmental issues out there.
00:09:46
Currently establishes about $80,000 payments by UVA.
00:09:52
And then the city and county split the remainder, 64 and a half percent to the county, 35 and a half percent to the city.
00:10:02
It includes
00:10:06
reimbursement for administrative fees.
00:10:08
So as you go through the budget, you'll see administrative.
00:10:12
That's how we cover our administrative charges with the authority.
00:10:18
The local government support agreement also includes administration reimbursement.
00:10:25
In 2011, originally this included Ivy operations.
00:10:31
In 2011, the city stepped out of those Ivy operations.
00:10:36
The first amendment to the local government support was in 2010.
00:10:42
There have been several of those support agreements, which I'll talk more about in just a second.
00:10:51
When the city stepped out, the county established the local government support, excuse me, recycling first.
00:11:02
The city and the county agreed to support recycling operations.
00:11:07
And that was split between the city at 30%, the county at 70%, but also allowed for administrative charges.
00:11:18
Sorry, next slide.
00:11:20
The IVC, IV programs agreement, that was where the county agreed how to manage charges to fund the IV operations.
00:11:36
The amended and restated IVMUC programs agreement was the last of the original programs agreement efforts.
00:11:49
Everything now is sort of still following along from the programs agreement.
00:11:54
It established the parameters for the design and construction of the new transfer station and demolition of the existing one.
00:12:05
It also established how we are allowed to change our tipping fees that the county has to approve all those and actually ask request for tipping fee changes from the authority.
00:12:20
The Ivy Convenience Center Agreement of 2019, that was a one-off agreement set up under sort of that same theory or policy of having separate agreements for all of these developments that were being considered.
00:12:37
And it was just for the Ivy Convenience Center that's located out at Ivy.
00:12:43
The Southern Albemarle Convenience Center was actually a change of that philosophy.
00:12:50
We went back to the original Solid Waste Organizational Agreement and did it under that authorization.
00:12:57
I think that's probably a better model going forward for the Northern Convenience Center when it comes up, things like that.
00:13:03
So hopefully these sort of one-off agreements might not be so well used.
00:13:11
And then lastly was the SAC license.
00:13:15
As I said, we have, we're using county owned property to operate the Northern or the Southern Community Center and that will as well for the Northern Community Center.
00:13:26
We don't have, we didn't have any structure for what our obligations would be and what
00:13:35
I need for us to leave or whatever.
00:13:37
And this is a model for that.
00:13:40
Again, I'd like to see that we use that for going forward for the Northern Community Center.
00:13:44
It's nice and clean.
00:13:48
Are there any questions?
00:13:49
I wanted to keep it short.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:13:54
Thanks, Bill.
SPEAKER_04
00:13:55
One thing I'd like to say
00:14:09
your key partnership and they said Phil is fast he gets us what we need and oftentimes it's quick turnaround because of either requesting the public request from the board and we're running a lot of uh uh budget work sessions town halls and stuff but the bottom line is we appreciate such great customer service from you and your team on that
Steven Hicks
Member, Rivanna Solid Waste Authority
00:14:35
Remember I was in correspondence with you on some budget data and history and stuff.
00:14:39
And it was like within the few minutes and next day, turn around.
Phil McKalips
Director of Solid Waste
00:14:45
Well, thank you.
00:14:46
That's very kind.
00:14:47
I appreciate that.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:14:48
Thank you.
00:14:50
All right.
00:14:50
We'll move on to introduction of the fiscal year 2025 to 2026 budget and resolution to adopt a preliminary rate structure.
Lonnie Wood
Director of Finance
00:15:05
If you have questions just wait here and stop me.
Bill Mawyer
Executive Director
00:15:29
But we could just have a motion to approve, Mr. Chairman.
Lonnie Wood
Director of Finance
00:15:40
So the services that we provide at Solid Waste Authority, here are a few highlights of the major ones that we provide.
00:15:46
Refuse disposal is one of our largest operations at the transfer station.
00:15:51
And last year, we processed about 130 million pounds of MSW and CDD.
00:15:58
We also provide management of the closure of the landfill, the environmental remediation.
00:16:04
We provide recycling services at three separate sites to the public and the bailing facility, the old paper sort, which will be the new bailing facility.
00:16:15
And we provide vegetative debris.
00:16:17
We collect that and process it for reuse.
00:16:21
Last year we diverted 20 million pounds of material from the landfills through our recycling vegetative debris services.
00:16:32
We also do paint collection at these sites.
00:16:36
Another one of the larger activities we've had at IV is the bulky clean fill program.
00:16:44
We started that program about 2022 and since then it's brought
00:16:52
directly helps offset the need for local government support.
00:16:58
We recently completed the Southern Convenience Center, and that is now in full operation, which is one of our recent accomplishments.
00:17:07
Solar energy development, as Bill said, we've been working on this for quite a few years, and that is finally coming to fruition.
00:17:16
Working with Dominion Power, we anticipate, I think Bill said this morning, six to 12 months
00:17:26
sell out there.
00:17:28
We recently procured the construction services for the bailing facility, which that contract was awarded by the board in January for $3.84 million.
00:17:39
Our budget objective this year is to support the design and construction of the two new facilities, the Northern Area Convenience Center and the bailing facility out at Ivy.
00:17:53
We will continue to work on the updates of the scale house, maintenance shop, and office conversion.
00:17:58
And we're working on upgrading the charge ticketing system at Ivy.
00:18:03
We have funding in here for long-term planning for the transfer station facilities.
00:18:08
We continue to place our equipment and constantly assess our equipment, but sometimes we use it up a little bit faster than we thought.
00:18:17
We have funding in here for permit modifications to accommodate long-term remediation management and there are no new FTEs requested in this year's budget.
00:18:30
So this is our word chart.
00:18:35
There are 28 FTEs in the solid waste authority, and all of those FTEs represent this division right here.
00:18:43
These two divisions are actually water and sewer departments, but a solid waste authority shares in the cost of those two divisions, and I'll get to that in a second.
00:18:55
It's a high-level view of the budget.
00:18:58
The revenues are staying basically the same.
00:19:01
They're increasing slightly at $18,000 to come in at a total of $5.6 million.
00:19:08
Expenses will go up about $750,000 with a total of $10.5 million.
00:19:14
And in the shaded area below is how the local government support will fund the net loss
00:19:21
that we have at the authority.
00:19:24
And those are driven by all the agreements that Bill just talked about.
00:19:32
This graph shows you the local government support over the last five years.
00:19:38
You can see the counties has definitely gone up sharply compared to the cities, which is in the blue.
00:19:45
That's mainly because of the two new convenience centers that came online over the last five years.
00:19:51
Those two centers, we created a new call center for the county convenience centers and that is roughly $900,000.
00:19:59
That's a growth over that couple.
00:20:07
One of the first things we do, Phil had mentioned, is we look at our administrative costs before we jump into budgeting for the various call centers.
00:20:18
We allocate those administrative costs based on the July 2010 local government agreement based in those, that agreement sets these percentages right here.
00:20:29
Revenues for the administrative department is basically interest and late fees and finance charges.
00:20:36
That's gonna go up about $35,000 expenses.
00:20:41
We'll go up about $146,000.
00:20:42
93 of that is the cost it is shared with the water authority.
00:20:57
So that leaves a net cost of about $1.3 million.
00:21:01
And the allocation, you'll see how that is allocated out to the various call centers.
00:21:11
So the two departments, two water and sewer departments, admin and finance and IT are shown here.
00:21:18
As an example, the salaries for those two departments is roughly $3 million.
00:21:25
Solid waste share of that is 582 and so on for the benefits.
00:21:30
These are some of the costs that are also split up between the two authorities through an allocation exercise that I do every year.
00:21:38
We use metrics such as total employees, especially for admin, which has the HR department in it, total number of invoices processed, number of checks cut, number of POs processed.
00:21:49
We use things of that nature to try to split these costs up.
00:21:53
That's the 998 that you saw on the previous slide, an increase of 93.
00:21:59
So roughly the two departments budgets $6.3 million and the Solid Waste Authority pays for roughly 16% of that.
00:22:09
And each month we build the Solid Waste Authority on the water side for those services.
00:22:18
Okay, next we jump into looking at the cost centers that are exclusively supported by the county.
00:22:24
That would be the Ivy Operations, the Ivy Transfer Station, and the County Convenience Centers.
00:22:32
Those costs will go up about $461,000 over the next year.
00:22:38
Revenues for those
00:22:40
for those call centers will go up to $73,000 with a net increase in the net results of negative 388.
00:22:49
And over here, we try to explain and identify the budget impacts creating that 388.
00:22:56
We have a slight reduction in the clean bulky clean fill program, which recalls the revenues to go down around $78,000.
00:23:05
We have a reduction in the tires and other materials like
00:23:10
Wood and White Goods and some of the things at the Encore Shop, about $47,000.
00:23:17
We do have a $2 increase in the tip fee for MSW and construction debris that we'll show you in a minute in our rate schedule.
00:23:28
That's going to increase revenues also with a slight $1,000 increase in the tonnages for MSW of 198.
00:23:35
So that's a positive to the net impact of the budget.
00:23:40
On the expense side, personnel increases.
00:23:44
We have some administrative costs that have increased based on turnover.
00:23:49
We also have a 3% merit and a 2% goal built into the budget that is causing about $104,000 in additional costs.
00:23:59
Engineering support costs are in here to help with the transfer station future planning, which we've listed in our goals this year.
00:24:09
Additional contract costs for the MSW transportation disposal, that is the contract cost per ton to process and transport, or dispose and transport MSW to the Republic facility in Henrico.
00:24:25
Well, we also have, well, the administrative costs we've already gone through and all other changes to budget are 21 of 90.
00:24:32
So that explains most of the 388 increase.
00:24:38
These are the tonnages over the last four to five years to give you an indication of where we came from.
00:24:45
Here's a clean film material where we said we increased, we created the bulky waste program.
00:24:52
and that increased quite a bit over the next two years and now we see it starting to level off or go down.
00:24:59
Grindable vegetative material, it's really hard to predict.
00:25:02
It's driven by the economy and if there's a big storm or if there's a project going on somewhere, but it's been tailing off too.
00:25:11
Compost, we stopped doing a few years ago, but that was the program we have with UVA.
00:25:17
Tires, those are trailing off too for some reason.
00:25:21
And white goods, this is actually an error and that should be zero.
00:25:26
White goods, we started bringing in the MSW string.
00:25:29
We stopped charging that separately.
00:25:32
So here is MSW, which is also a construction debris that has steadily gone up.
00:25:38
But like Bill said, it looks like it's starting to kind of plateau.
00:25:48
Then we go to the call centers that are shared by the city and the county and those are the environmental remediation and the recycling programs.
00:25:58
Recycling program revenue is anticipated to go down $90,000.
00:26:04
The expense for these two call centers is expected to go up $253,000, $254,000 with it.
00:26:12
resulting that impact of 343,902.
00:26:14
And here's an explanation of what makes up that difference.
00:26:19
Here's the 90 that we just mentioned.
00:26:21
Material sales are affected by quantity and the price per ton that we're receiving.
00:26:28
And those are hard to predict too.
00:26:29
They fluctuate quite a bit, as much as 40 to 60% in any given time of the year.
00:26:35
Right now we're going through a down period.
00:26:38
Personnel calls, again, administrative and Merrick Nicola.
00:26:44
Dry hydrants need to be installed out at Ivy, specifically related to the paper new bailing facility.
00:26:53
So that is included in the environmental, I mean, in the recycling programs call center.
00:26:59
We also need to have some new wells, groundwater maintenance wells for the remediation.
00:27:05
And Phil can explain that if you have any questions on that.
00:27:08
Admin allocation has gone up.
00:27:11
Their depreciation expenses have actually gone down, which ends up being a positive to the net bottom line.
00:27:18
And here's the engineering support for the permit and cap modifications that we mentioned in their goals and all other changes.
00:27:26
Here is how the change in these two call centers impact the local support increases for the city and the county.
00:27:42
This cardboard still remains to be pretty strong, which is good.
00:27:45
That's one of our better revenue generators.
00:27:48
Mixed paper also generates revenue, but the tonnages seem to be falling off a little bit over the last couple of years.
00:27:55
File stock, we don't really do that.
00:27:56
We put it all in with mixed paper now.
00:27:59
And these items down here don't generate a lot of revenue off of them, but they're relatively stable.
00:28:09
And here I put in the cost per ton to deal with recycling programs.
00:28:15
So that's an actual number for 2024.
00:28:18
This is anticipated for 2025 and 2026.
00:28:20
We anticipate project cost per ton to be 750.
00:28:30
Next we have the capital improvement program.
00:28:33
Anything in yellow is new except for the
00:28:47
here at CIP.
00:28:50
Some of these amounts will carry forward.
00:28:54
The paper for replacement, which is the new baler, that will fall in this year and a little bit in that year, maybe.
00:29:02
So it's not nearly as impressive as the water authorities, but it's $4.4 million over the next five years, and some of this will carry over.
00:29:11
So most of that is the baling facility and the new facility for North Virginia Center.
00:29:20
for these two.
00:29:22
So later right here, the rendering of the failing facility and the Northern Convenience Center, which is in the planning stages right now with the county.
00:29:31
Construction is estimated to start a little over a year from now and will be in operation in another year.
00:29:39
And the estimated cost right now is $1.8 million, which is funded 100% by the county.
00:29:48
One of the other projects here is the upfits.
00:29:50
So this is where the upfits will happen in the office building right here.
00:29:55
This is a shed, but this right here used to be a big garage.
00:29:59
That's going to be offices.
00:30:01
We're going to fix up some offices here and we're hopefully going to be able to do something about
00:30:12
This is the inbound scale, the outbound scale.
00:30:16
And as you can see, these are all the vehicles trying to exit the facility after they deposited their materials.
00:30:25
And we are hoping the charge capture system will help speed up that process for customers that are on account.
00:30:32
We can save their tearaways and maybe increase the operation of that.
SPEAKER_13
00:30:39
Next.
Lonnie Wood
Director of Finance
00:30:43
These are a comparison of the tip fees for other regional facilities compared to Rivanna.
00:30:54
We are currently at 58 and we are proposing to go to 64 MSW in construction debris.
00:31:02
So we're right in line, maybe a little over average, but
00:31:07
These facilities may be increasing there next year too.
00:31:10
So that's a big comparison metric for that.
00:31:16
Again, this is our rate schedule.
00:31:18
All rates are proposed to remain the same except for MSW and construction debris.
00:31:24
And I believe the county has already approved their request for us to raise the fee at their March 19th meeting.
00:31:34
Our budget calendar is for today that we adopt a preliminary rate schedule that will then allow us to advertise in the paper two times in May, according to the Code of Virginia, that we will have a public hearing on the proposed rates at our May 27th meeting, adopt a rate schedule after the public hearing is closed, and adopt the FY2026 proposed budget.
00:32:07
We ask the board to consider and adopt.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:32:14
Comments or questions for Lonnie?
SPEAKER_04
00:32:22
On this chair question.
00:32:25
You said 20 million pounds.
00:32:28
Diverted from the landfill, diverted from.
Lonnie Wood
Director of Finance
00:32:41
We track all of their recycled material that we ship to paper facilities, paper mills, glass, we track all of that.
00:32:52
A lot of that is vegetative material, which we scale in and out.
00:32:58
And we either sell or give away the mulch.
00:33:01
So we count that as being reused, not recycled.
00:33:05
So we do track all those numbers.
SPEAKER_04
00:33:24
Excellent.
Steven Hicks
Member, Rivanna Solid Waste Authority
00:33:30
Questions?
00:33:31
Sure may not do.
00:33:32
There was a presentation given way back at our landfill.
00:33:36
We have about a 17 year lifespan.
00:33:39
I remember that number of regional or statewide.
Bill Mawyer
Executive Director
00:33:43
We have zero landfill space now.
Steven Hicks
Member, Rivanna Solid Waste Authority
00:33:46
And then during that discussion, construction debris was one of the main contributor of filling up the landfill really quick.
00:33:54
but at the same time the tip and fees are about the same as for domestic residential.
00:34:00
Are there any, I guess, did you look at any approach to figure out how contractors and even in the construction industry, how they can be more selective in what they're throwing away to reduce the amount of waste that's going to the landfill and
00:34:22
Is this tip and feed adequate, do you think, when it comes to C&D material versus domestic waste?
Lonnie Wood
Director of Finance
00:34:29
How'd you come up with the rationale behind it?
00:34:34
Well, I think the construction debris and the clean fill was one of those separations to try to keep bricks, mortar, cloth, dirt out of the construction-related debris.
00:34:48
So that was one effort to keep it out of the landfill.
00:34:51
As far as the MSW and the CDD, I think at some point in time we didn't have a good justification for charging a separate fee when they were being processed through the same facility.
00:35:04
So I don't know if Bill has it.
SPEAKER_08
00:35:07
No, I think that's the answer.
Bill Mawyer
Executive Director
00:35:08
Sometimes they come in on the same vehicle, mixed loads, it's hard to discern one product from the other.
Phil McKalips
Director of Solid Waste
00:35:16
The logistics of our
00:35:27
because there are different avenues that could take a couple bucks if we had all the world's space.
00:35:34
We could do things a little differently, but right now it's they're all going into the same trailers.
Bill Mawyer
Executive Director
00:35:42
Does Vanderland sign crossroads provide an incentive for contractors to take CDD to them?
Phil McKalips
Director of Solid Waste
00:35:50
Well, that's an interesting thing.
00:36:04
You know, they run a lot of equipment.
00:36:05
Maybe they're saying that it's just the recycling CDD.
Bill Mawyer
Executive Director
00:36:10
Because they only take CDD, right?
Phil McKalips
Director of Solid Waste
00:36:12
They're only supposed to take, they do pass through MSW.
Lonnie Wood
Director of Finance
00:36:19
Yeah, we used to have a separate CDD cell and recharge less for that to try to keep it out of the MSW, which is what fills up your landfill faster.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:36:33
MSW was CDR market determined the clean fill large project.
00:36:40
How is that set?
00:36:42
And when do you adjust the market on that one?
00:36:46
That's a little more difficult.
00:36:47
Also follow up question.
00:36:49
How does the tonnages compare between the programs?
00:36:54
Clean bill, the large scale,
Bill Mawyer
Executive Director
00:36:59
The regular clean fill?
Lonnie Wood
Director of Finance
00:37:01
I think you have numbers on that.
00:37:04
The bulky clean fill is probably, I would say, 90% of all clean fills.
Bill Mawyer
Executive Director
00:37:15
We came up with a price of $3 or $3.50.
00:37:17
$3.50 a ton as an opening price, if you will, to the market.
00:37:23
We've only had one contractor ever apply to open an account like that with us, which
00:37:30
So at one level that price didn't encourage a lot of people to come to us but Faulkner has been consistent.
00:37:41
We have worked with them.
00:37:42
Actually, we also let them take clean fill.
00:37:46
We sell them clean fill when they need it.
00:37:48
And so they pay us to bring it in, and they pay us to take it back out.
00:37:53
So they've been very cooperative in working with us in that way.
00:37:56
So we haven't done an extensive market analysis of what clean fill should cost.
00:38:03
It's been more of a negotiation with the interested vendor.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:38:08
So we're charging the storage fee essentially?
Lonnie Wood
Director of Finance
00:38:11
In some ways, yes.
00:38:12
A lot of the big contractors like to secure a place to take their place.
Bill Mawyer
Executive Director
00:38:17
As you may know, Faulkner provides the manpower added to site and the equipment and they grade it and do the E&S work.
00:38:26
So that is incorporated into the price that we charge.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:38:33
Any other questions?
00:38:36
We have someone who would like to make a motion to adopt preliminary rate schedule.
SPEAKER_04
00:38:43
I would move approval of the resolution to adopt preliminary rate schedule, including authorization to advertise the preliminary rate schedule for a public hearing to be held during the regular meeting with the board of directors on May 27, 2025.
00:38:56
Second.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:38:57
We have a motion and a second.
00:39:01
Any other discussion?
00:39:03
Hearing none, all in favor?
00:39:05
Aye.
00:39:06
Opposed?
00:39:07
OK, motion carries.
00:39:10
Valerie, what do we need to do to go into recess for solid waste?