Central Virginia
Rivanna Authorities
RSWA Board of Directors Meeting 9/27/2022
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RSWA Board of Directors Meeting
9/27/2022
Attachments
RSWA BOD PACKAGE 2022_09_27.pdf
RSWA 2022 09 27 Minutes.pdf
1. CALL TO ORDER
2. AGENDA APPROVAL
3. MINUTES OF PREVIOUS BOARD MEETING ON JULY 26, 2022
4. RECOGNITION
5. EXECUTIVE DIRECTOR’S REPORT
6. ITEMS FROM THE PUBLIC
7. RESPONSES TO PUBLIC COMMENTS
8. CONSENT AGENDA
9. OTHER BUSINESS
a. Presentation and Vote on Approval: Staff Report on Finance
b. Presentation and Vote on Approval: Staff Report on Ivy Material Utilization Center/Recycling
c. Presentation and Work Session: 2023-2028 Strategic Plan Update
10. OTHER ITEMS FROM BOARD/STAFF NOT ON AGENDA
11. CLOSED MEETING
12. ADJOURNMENT
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:00:00
All right, I would like to call to order the regular meeting of the board of directors of the Rivanna Solid Waste Authority.
00:00:06
And I'm so glad not to have to read a full page of gibberish.
00:00:14
The first item on the agenda is to adopt or approve the agenda.
00:00:19
Do we have any changes to the agenda board members would like to make?
00:00:25
The agenda is up on the screen if you don't have it.
00:00:32
Hearing none, do we have a motion and a second?
00:00:35
So moved.
SPEAKER_12
00:00:36
Second.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:00:37
All in favor?
00:00:38
Aye.
00:00:39
Okay, the agenda is approved.
00:00:41
Next is the minutes from the previous board meeting on July 26th.
00:00:46
Any comments or changes to the board minutes?
00:00:53
Seeing none, we have a motion.
SPEAKER_00
00:00:55
Roll call as well.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:00:58
A roll call for the minutes.
00:01:01
We have a roll call for the meeting.
SPEAKER_01
00:01:05
I'll do it right here.
00:01:06
Sorry.
00:01:07
I'm used to the old way of doing things.
00:01:10
Go ahead, Mike.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:01:11
You're good.
00:01:12
OK.
00:01:14
I thought I missed something.
SPEAKER_01
00:01:15
No, no, no.
00:01:16
You're fine.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:01:16
All right.
00:01:17
So do we have a motion and a second to approve the minutes?
00:01:21
So moved.
00:01:23
Second.
00:01:23
OK. We have a motion and a second.
00:01:26
All in favor?
00:01:28
Aye.
00:01:28
Opposed?
00:01:30
Motion carries.
00:01:32
Bill, do we have any recognition this month?
00:01:34
No, sir.
00:01:35
Okay, we'll move on to the executive director's report.
00:01:39
Thank you.
Bill Mawyer
Executive Director
00:01:39
Well, welcome back.
00:01:42
It's been 30 months.
00:01:43
30 minutes.
00:01:45
Yeah, 30 months since we convened this board.
00:01:48
It's hard to think, but February of 2020 was the last time we met in person in the board meeting.
00:01:54
So time flies.
00:01:57
But we welcome you all back to the Moores Creek Advanced Water Resource Recovery Facility, also known as the wastewater treatment plant.
00:02:06
So this is where we spend our time.
00:02:10
You've met Carrie, our attorney, I don't think you've met her in person, and Valerie Long is also an attorney assisting us from time to time.
00:02:19
Hey, if our staff would go around real quickly and introduce yourselves to the board.
00:02:24
Jennifer, what'd you do?
SPEAKER_00
00:02:26
I'm the director of engineering and maintenance for the water support.
Phil McKalips
Director of Solid Waste
00:02:31
Phil McKalips, director of solid base, remain a solid base.
SPEAKER_10
00:02:34
David Rhodes, the Manager of Solid Waste, Brad Anasol.
00:02:38
I'm Daniel Campbell.
00:02:40
I'm the Water Department Manager for broadband and water.
00:02:44
Jeff Southworth.
00:02:45
That's David Tungate, the Human Resources Manager.
Bill Mawyer
Executive Director
00:02:51
Dyon?
SPEAKER_10
00:02:52
I'm Dyon.
00:02:53
I am an engineer for the Water and Sewer Authority.
SPEAKER_05
00:03:00
Andrew DePaul Water, Michelle Simpson, Sarah Anderson, Scott Schiller, OK, Deborah, you've met Deborah virtually.
Bill Mawyer
Executive Director
00:03:13
Thank you again.
00:03:14
Wait, wait, we got a couple of guys in the door.
SPEAKER_10
00:03:16
Oh, they're hanging back.
00:03:17
John?
00:03:18
I'm John Hall.
00:03:20
I'm with IT department.
Bill Mawyer
Executive Director
00:03:26
Okay so you've met some of these people virtually but today live and we welcome you all here so a couple of logistics our emergency exits are at both ends of the hall so when you go out the door the closest one is to the left the restrooms are to the right
00:03:43
if you need them.
00:03:45
We are live to the public that they can see this meeting and view the meeting.
00:03:49
They cannot speak at the meeting but they can view the meeting and we're recording it and we post the recording on their webpage so they it can be viewed later.
00:03:59
We did learn of an interesting development that the General Assembly approved
00:04:05
remote participation virtually by boards we found out about that Friday and so we're going to be drafting a policy that would allow you should you approve it to have 25% of our meetings virtually and so this will be able to meet twice next year virtually and the and the ones who we'll talk about
00:04:25
But we'll have a policy in November the next time you meet to consider continuing some of the remote meeting opportunities.
00:04:36
Okay.
00:04:41
So to the report, under our strategic plan goal of workforce development, we will be sponsoring flu vaccines here at Moores Creek and at the IVMUC next week.
00:04:53
And Augusta Health provides those for our staff who are on our insurance.
00:04:58
So that's a benefit we provide.
00:05:01
Coincidentally, September is National Preparedness Month and flooding is one of the largest common natural disasters in our country.
00:05:09
We are actively monitoring Hurricane Ian and what it may bring us toward the end of the week so we're watching that.
00:05:17
and we do encourage our staff as well as the public to not walk, swim or drive through flood waters, stay off the bridges when there's fast moving water, stay away from downed or damaged electric power lines and to sign up to use our community's code red warning system.
00:05:36
So we use that system and it allows us to alert all of our employees if there would be an emergency, a shooter, a tornado or earthquake, whatever.
00:05:46
and they would either receive an email, a phone mail or a text.
00:05:51
So we activate that annually and make sure it works for us along with their other fire drills and things that we do to help protect our staff.
00:06:01
We did host the Virginia Department of Agriculture and Consumer Services at the IVMUC this month as they wanted to conduct a pesticide collection event and that went very well.
00:06:14
We have a picture of that in your packet.
00:06:17
and last September I reported to you that I was on a BDEQ, Virginia Department of Environmental Quality, solid waste fee study group and that group have been charged with coming up with a new fee schedule so that all of the solid waste facilities in the state would pay enough in their permit fees to make the
00:06:39
DEQ, 100% cost recoverable, and we did come up with that schedule, but the governor vetoed it, so it did not go into legislation.
00:06:49
So that was gonna cost us a few thousand dollars, but that was not approved.
00:06:54
And that's my report, Mr. Chairman.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:06:57
Okay.
00:06:57
Thank you, Bill.
00:06:58
Any comments or questions for Bill?
00:07:02
Okay, we'll move on to the items from the public.
00:07:06
And we would ask that any member who would like to speak identify themselves for the public record.
00:07:13
Are there any members who'd like to speak at this time?
00:07:19
Seeing none, we will close the items from the public and no responses to public comments.
00:07:26
We'll move on to the consent agenda.
00:07:28
Are there items on the consent agenda board members have comments or questions about?
Bill Mawyer
Executive Director
00:07:34
There is no consent agenda today, sir.
00:07:36
We pulled the two typical items off, and that's what we're going to talk about under other business.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:07:41
OK, so no comments or questions on the consent agenda.
Bill Mawyer
Executive Director
00:07:45
Should not be.
00:07:45
The only question could be why there's nothing on there.
00:07:47
That's why.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:07:48
All right, well, let's move to other business.
00:07:51
Presentation and vote of approval for the staff report on finance.
Bill Mawyer
Executive Director
00:07:56
Thank you, Mr. Chairman.
00:07:57
So as I noted, we typically have the financial summary report in the
00:08:04
consent agenda.
00:08:09
Thank you.
00:08:11
So we wanted to just do a brief review of some of the information that we provide each month in this report, not go through all of the many pages.
00:08:20
But in summary, what you're going to see this is the June 22 report.
00:08:25
So it is for the entire fiscal year FY22
00:08:29
which went from July 1 of 2021 through June of 22.
00:08:35
The Solid Waste Authority had total revenues of $3.9 million.
00:08:40
We had total expenses of $6.4 million which led to an operating deficit of 2.4 million.
00:08:49
But that is offset as we go through with you every budget season by the allocations from the county and the city to the Solid Waste Authority
00:08:59
2.9 million was allocated to us through those contributions which ended with a surplus of $455,000.
00:09:09
Now in July, we proposed to this board and we had talked to Mr. Smalls and Mr. Stewart about this especially that
00:09:22
We would allocate those funds as excess funds to purchase a new bailing facility that we need for the paper sort.
00:09:28
The other one is on its last leg.
00:09:30
And it's a critical element.
00:09:32
It's the only bailing machine we have.
00:09:35
So all of the recyclables from McIntire and Ivy go there and get bailed.
00:09:40
And then we put them on a big truck and take them to their destination.
00:09:43
So without the bailing machine, we struggle to have a recycling program.
00:09:47
and so after it's broken down several times in the recent years, we ordered a new bailing facility and in July at our proposal, this board approved that we would reallocate these funds towards the bailing machine and if there are any left for the, particularly on the county's allocation, that would go towards a new roll off truck for the Southern Area Convenience Center.
00:10:11
So we had told you that we estimated the city would have about $25,000
00:10:16
of surplus dollars and the remainder would be for the county.
00:10:21
So all of those funds are being reallocated to the bailing machine and the Roloff truck.
00:10:27
We also intend to employ that same approach in FY23 this year if we, because this won't be enough money to pay for both of those facilities, but if there's money left that they would be allocated to the bailing machine and the Roloff truck.
00:10:43
So that's an important summary when you want to look at this report.
00:10:47
The other items there at the bottom are interesting to me.
00:10:51
We show the Ivy MSW.
00:10:53
So that's the municipal solid waste.
00:10:55
So this is the transfer operation that we run there.
00:11:00
It shows that 46,773 tons of material went through the transfer station last year.
00:11:10
which had a net operating cost of $808,000.
00:11:14
So it has a net cost per ton of about $17.
00:11:20
In the Ivy other category, this is our clean fill, compost or mulch, vegetative debris,
00:11:30
our on-floor shop where we sell things for very minimal prices.
00:11:35
But this ended up in a positive $4 revenue per ton last year.
00:11:42
And that is really all attributable to the large clean fill program which brought in quite a few dollars and put this program really from a deficit into a revenue.
00:11:54
And that's what you see reflected here that $125,000 in revenue, net revenue.
00:12:01
Recycling, there were 2,456 tons of recycled products processed and that accumulated in about a $342 cost to the authority.
00:12:16
And so when we net in total all these numbers, it nets that about every time we process 78,000 tons, it costs the authority about $19.
00:12:25
And again, that's why we have allocations from the city and the county to help sponsor these programs.
00:12:33
Any questions about that?
00:12:36
Yes, sir.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:12:36
Yeah, probably is for Phil.
00:12:39
Have you done another comparative study of rates of neighboring facilities to see whether our rates are still comparative or we did that last?
Phil McKalips
Director of Solid Waste
00:13:06
who are sort of right at the line where we're prepared.
Bill Mawyer
Executive Director
00:13:12
And as we get into the next budget process for next year, we'll review that very issue of regional comparability of our prices.
00:13:20
Because we haven't gone up since 2019, 2018 when the transfer station opened is when we reduced the fees from $66 to $52.
00:13:33
I'm trying to get more refuse and clearly we've been successful with that.
00:13:36
Phil's going to talk about that shortly.
00:13:39
Do you have a question?
SPEAKER_07
00:13:40
Yes, sir.
00:13:42
When you talked a minute ago about the billing machine and the planning you've got, I think you said you ordered that.
00:13:48
Yes, sir.
00:13:49
Is there any indication when that would be here?
Bill Mawyer
Executive Director
00:13:53
November is what we're told.
00:13:56
You like a lot of supply chains.
00:13:59
We don't have a lot of confidence, but that was when the order is supposed to be delivered.
SPEAKER_07
00:14:04
And if you don't know the answer to this, I don't mean to put you on the spot, but is the other one ready to retire?
Bill Mawyer
Executive Director
00:14:10
Yeah, it's 20 some years old and it's reached its service life.
00:14:16
So we were trying to keep it band-aid together until we could get to the
00:14:22
and get new equipment in a new facility.
00:14:25
But that's a couple of years away.
00:14:26
And based on the history we've had with the current bailing machine, it broke down several times this spring.
00:14:33
We felt like we had to go ahead and order it.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:14:36
On the same topic, it reminds me again, this one is going to go where the current one is.
00:14:41
Correct.
00:14:42
And then the plan for the new facility is where?
Bill Mawyer
Executive Director
00:14:46
At Ivy.
00:14:47
Okay.
00:14:48
And you see, and we plan to have two bailing machines there.
00:14:51
One brand new and then we'll relocate this one that we've ordered and it's gone first to the paper sort at Meade Avenue.
00:14:59
When the new facility is built, we will move it to Ivy and they'll have two machines there.
00:15:04
So we'll have some redundancy and more capacity.
00:15:09
Okay.
00:15:10
Any other questions about where we are so far?
00:15:14
Okay.
00:15:16
Can you go back there, bro?
00:15:18
So one other document in your packet there in the number pages, but this one is a summary of our recycling programs through the recent years.
00:15:29
Again, you see from 2018 to 2022 and this current year that just finished 2022, we had 1635 tons of fiber products, which are newspaper,
00:15:47
magazines, Jim, can you see here?
00:15:49
Can you see the screen?
00:15:50
Okay.
00:15:51
Cardboard, mixed paper, phone books and file stock.
00:15:55
And then we also had 821 tons of plastic and clamped cans and glass.
00:16:02
So about 2,456 tons that we processed and recycled in 2022, which is similar to what we did last year in 2021.
00:16:14
You see about a 10% increase from 2020 to 2021 and even a more significant increase back to 2018.
00:16:23
So it is a growing program and we're pleased with it.
00:16:27
We're trying to keep the facilities in a reasonable condition and the cost as low as we can.
00:16:35
Okay.
00:16:39
since you guys haven't met for two months.
00:16:42
So this is the report for July, the first year, first month of the new fiscal year.
00:16:48
And similarly, you see we had 4,000 times from the clean fill mulch operation, and that ended up with a net revenue of almost $15 a ton.
00:17:01
The transfer station, similar to last year,
00:17:04
is at a net cost of about $17 a ton, and recycling is at a net cost of about $371 a ton.
00:17:13
So we update this report every month, so you'll see a running total through the months of the fiscal year FY23.
00:17:21
So, if I were in your shoes, those are the numbers I would look at each month when we send the report to you.
SPEAKER_10
00:17:34
Is there any other questions?
00:17:37
That's the end of my summary.
SPEAKER_07
00:17:39
I've got one follow up and I apologize because I'm being I'm dragging the script down.
00:17:45
So in two years, the southern site will be online.
00:17:51
The Southern Recycling, the new one that we're doing.
00:17:57
December or January of this year.
00:17:59
Of this year.
00:18:00
OK.
00:18:00
I thought I heard you say earlier two years and I apologize.
00:18:03
No, I may have misheard.
00:18:06
So the end of this year.
Bill Mawyer
Executive Director
00:18:07
Yes, sir.
00:18:08
OK. Plus or minus.
SPEAKER_07
00:18:11
Same time you got a new building machine coming.
00:18:13
All right.
00:18:14
So if we don't do anything else as a board,
00:18:18
When that comes online, southern part of the county, for the citizens, where are their options for recycling?
00:18:28
Where do they go?
Bill Mawyer
Executive Director
00:18:28
So they can go to the southern center, which is in Esmond.
00:18:33
They can still go to McIntire, or they can go to Ivy.
00:18:36
We will have three recycling centers active in the county at that point.
SPEAKER_10
00:18:40
Any of the three are available.
Bill Mawyer
Executive Director
00:18:43
And then all of those recycled products, we truck them to Mead Avenue to the paper sort facility.
00:18:51
And that's where we run them through the bailing machine, bale them and put them in the tractor trailer containers.
00:18:58
And when the trailer's full, we take them to their designated locations, which are Lynchburg, North Carolina, wherever the market is for those products.
SPEAKER_07
00:19:08
Okay.
00:19:09
All right.
00:19:09
Thank you.
SPEAKER_10
00:19:10
Okay.
00:19:21
UC as well.
Bill Mawyer
Executive Director
00:19:22
A second one, when the new facility is built, we're planning to have two failures in that facility.
SPEAKER_10
00:19:27
Okay, so two dead new failures.
Bill Mawyer
Executive Director
00:19:31
Yes, we'll
00:19:34
Meade Avenue to Ivy, and that facility will go back to the, we're a leaseholder, so the leaseholder will hold that, have that building, and we'll move the newer bailing facility to Ivy.
SPEAKER_10
00:19:49
I see.
00:19:49
So Meade Avenue eventually will be shut down as far as we're concerned.
Bill Mawyer
Executive Director
00:19:52
That's correct.
00:19:54
In the near future of a couple of years, as soon as we get the bailing facility built, then we will no longer lease at Meade
00:20:02
our failing machine to Ivy.
00:20:05
Excellent.
SPEAKER_02
00:20:05
I feel I should clarify about this replacement of the paper facility.
00:20:10
There have been two studies.
00:20:11
One is wrapping up now or pretty soon about the size, what potential locations, cost of the facility.
00:20:21
I think we've worked a couple of different options for site locations right now.
00:20:26
Ivy seems to be the most cost effective.
00:20:29
having a commercial entrance and utilities and large sections that are cleared and graded and it's owned and controlled by Solid Waste Authority and close to town.
00:20:39
So it's a good solution for this, but I just wanted to be sure to point out that this isn't funded at this point.
00:20:47
That will be up to the Board of Supervisors and City Council to determine, along with other requests for funds that may come to them, whether that's a priority.
00:20:57
So it's not a certain thing that the paper sort of will replace with an available facility, just for clarity of everybody around the table.
Bill Mawyer
Executive Director
00:21:06
Appreciate it.
00:21:07
Thank you.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:21:16
So that takes care of my question which is what is the schedule?
Bill Mawyer
Executive Director
00:21:22
Yes when they agree to fund it our first step of course is to do the design and if that's not this year FY 23 clearly and FY 24 is our
00:21:47
Okay, so with that, Mr. Chairman, if there are no other questions, if we could have a vote to approve the staff report on finance, I would appreciate it.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:21:56
Okay, do we have a motion and a second?
SPEAKER_10
00:21:59
I move to approve the staff report on finance.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:22:02
Second.
SPEAKER_10
00:22:03
Motion and a second.
00:22:04
Any discussion?
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:22:06
Hearing none, all in favor?
00:22:08
Aye.
00:22:09
Opposed?
00:22:10
Motion carries.
00:22:12
Thank you.
00:22:13
Next is the presentation and vote on approval of the staff report on the IVMUC Recycling Center.
Phil McKalips
Director of Solid Waste
00:22:22
Good afternoon.
00:22:23
I want to put this packet out together every time for board meeting.
00:22:29
I kind of wanted to go through quickly and explain our ideas by what's in this memo every other month.
00:22:38
First, to summarize the data that's also in the board
00:22:46
So you see here we have a vehicle count, generally what kinds of materials we're going to bring in, whether it's MSW or others.
00:22:56
And then the other goal here is to sort of highlight information on other programs that the board supports financially, as well as other things we think just might be interesting.
00:23:16
Since we built the transfer station and we lowered the tipping fee and we added Monday operations, we've been trying to provide information back to the board that in a sense we've driven enough additional traffic to the transfer station to pay for those expenditures, reduced revenues.
00:23:37
And so we keep including this in there.
00:23:38
And I think that does a good job of sort of giving you an idea that
00:23:42
We're meeting the revenue goals and that we're also showing more and more support for the community becoming a destination for waste management.
00:23:57
And we're also seeing that anecdotally with lots of different haulers showing up in smaller businesses.
00:24:02
So I remember Dr. Palmer was saying that was sort of one of her goals was to try and create a more vibrant
00:24:16
Next slide please.
00:24:18
We've talked about the large clean fill project.
00:24:21
This was something we started on February 18th.
00:24:26
I think it's done stunningly well.
00:24:31
What we're doing here is we've always run a clean fill operation out there.
00:24:34
$10 a ton you can bring.
00:24:37
It's a five gallon bucket full of rocks and stones out of your yard to dump truck load size deliveries.
00:24:44
We charge $10 a ton.
00:24:47
And we do all the management of that.
00:24:48
We bulldoze it, grade it, seed it when it needs it, things like that.
00:24:52
We've been approached by local businesses on what can we do to support these real big projects, the 30,000 ton projects, the 20,000 ton projects.
00:25:03
And we started a pilot in February.
00:25:07
That went through June.
00:25:15
and we'll be signing up again it's their intention unless somebody else comes in and wants to do it and we've brought in what are we up to as of this morning 107,000 tons so far on this clean fill area right now we're using an old landfill cell that was never filled for taking the clean fill in
00:25:47
Sustain, keep it going.
00:25:50
So we'd like to do that.
00:25:52
We'll get more on that later.
00:25:55
Paint collection, we've been providing this for every other month.
00:26:01
We, twice a year we run household hazardous waste days, we started to do it dewaste days, we do smother endings and days furniture appliances and tires.
00:26:11
We used to have such traffic
00:26:26
and it makes the household hazardous waste days that you'd have twice a year so much more manageable.
00:26:33
And I'll say enjoyable for the customers.
00:26:35
They love coming in, how quick they get in and get out.
00:26:39
We're doing compostable food waste at both at Ivy and at McIntire.
00:26:45
And then we provide you data for that.
00:26:48
We made a change in July, but I don't know if we'd spoken before about it.
00:26:59
had a fairly expensive haul charge coming from Waverly.
00:27:04
Panorama Pater, who's been taking food waste, compostable food waste, including our food waste from McIntire, has gotten their operation up and running.
00:27:13
And so we're now sourcing it there.
00:27:15
So it's as much of a nice local story as it was now.
00:27:19
It's even gotten more local.
00:27:20
So it's kind of nice that people take their food waste to McIntire and they come back and buy the compost from it.
SPEAKER_10
00:27:29
Next slide, please.
Phil McKalips
Director of Solid Waste
00:27:32
And this is just sort of an interest.
00:27:36
We bring in a lot of vegetation material and it gets more and more every year out to Ivy.
00:27:41
And this issue of the spotted lantern fly, I don't know how familiar you are with it.
00:27:45
It's an invasive species from Southeast Asia and it started in Pennsylvania and it's really wreaking havoc with wineries, hops, and some other vegetation, fruit trees.
00:27:58
And just this early summer, late spring, Albemarle County was put into a quarantine for moving agricultural products in and out of it.
00:28:09
So we got to thinking that, hey, we're sort of the epicenter for a lot of agricultural products, maybe not crops, but things like vegetation, yard waste,
00:28:19
that would it be helpful to create the surveillance or a surveillance spot out at Ivy to see if how maybe monitor how some of those insects are moving through the county.
00:28:32
So we just started doing that recently and haven't found it yet, thankfully, but we're doing that right next to our vegetation pile.
00:28:41
And that's kind of this board report.
00:28:44
That's the trap, Phil?
00:28:45
Yeah, that's the trap.
Bill Mawyer
Executive Director
00:28:57
Have you called any examples?
Phil McKalips
Director of Solid Waste
00:28:59
We have not, but I've been chatting to them every two weeks.
00:29:02
So it helps their effort.
00:29:06
It's really interesting.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:29:09
I don't want to get too much into the weeds here, but I just wanted to check on how the traffic has been working out.
00:29:16
Had the occasion of going out once.
00:29:18
There was a line because everybody was trying to get it once at different things.
00:29:22
And it wasn't even a collection day, but I wanted to ask because I know that there's a lot going on.
Phil McKalips
Director of Solid Waste
00:29:26
Yeah, it's busy.
00:29:30
So we've, our traffic count has gone up with you.
00:29:35
You take the three to 350 normal transportation customers, you have probably 100 and 150 vegetation customers.
00:29:44
And now you throw on top of another 150, sometimes more
00:29:48
of these trucks from Faulkner Construction.
00:29:50
Yeah it can get very busy.
00:29:52
On Friday we hit one of our scales break down.
00:29:56
That all of a sudden takes a busy day and turns it into a nightmare.
00:30:03
So we you know one of the first things we did was call Faulkner and say hey you got to stop to try and get some of the traffic off the scales.
00:30:12
At some point, I don't want to jump the gun, but I think it would be it would be worth studying and looking at the cost of increasing traffic, doing some things to aid traffic control in and around Ivy.
00:30:26
If we're going to continue to provide the services sort of at the level that we're doing, like putting in a turn lane so that people are off of Dickwood Road.
00:30:34
The site was set up when traffic counts, we were doing 20, 30 tons a day.
00:30:38
And so you only needed to queue four or five, maybe six, seven trucks in front of the scale house for them to get across it.
00:30:47
Well, just this week, we had 25 trucks showed up before the scales even opened.
00:30:52
Of course, they're out on a particular road.
00:30:54
Our staff is showing up and they're out there on the road.
00:30:57
So we're getting everybody running through really quick to help get it off the road and not cause a problem.
00:31:03
But to have a little bit more breathing space, maybe a turn lane off of Dickwood Road, fast bound would be something to think about.
00:31:10
So we're just sort of have the idea at this point, but we're looking at maybe some things we can do to help.
00:31:18
Moving the scale seems like that would be really hard to do.
Bill Mawyer
Executive Director
00:31:23
And with the possibility of the bailing facility coming out there and the large clean fill program, the success we've had with that and the success with the transfer station, we're looking at completing an overview of the whole site and internal traffic as well as the entrance and external traffic.
00:31:40
So we're planning, Phil's planning to get that done for us and we'll present that to you when it is completed.
00:31:48
Thank you.
00:31:49
Sure.
Phil McKalips
Director of Solid Waste
00:31:50
Were there any other questions?
SPEAKER_10
00:31:52
Going back to the spotted.
00:31:53
Did we reach out to the Department of Agriculture or did the Department of Agriculture and Consumer Services reach out to them?
Phil McKalips
Director of Solid Waste
00:32:04
I reached out to them because the first thing I was worried about is we were in the midst of grinding 4,000 tons of vegetation and I was trying to get rid of it.
00:32:14
Anybody could take it.
00:32:15
We hit somebody down in
00:32:18
down below Litchburg that was willing to take track or trailer loads of it away.
00:32:23
Well, that's breaking the quarantine.
00:32:27
Or you could interpret it that that's breaking the quarantine.
00:32:29
So I called them to say, hey, this is mulch.
00:32:33
It's gone through the mulching sort of composting process.
00:32:36
Is that gonna be considered breaking the quarantine?
00:32:40
And so anyway, they said no.
00:32:42
But that created the start of the dialogue.
00:32:45
I think this is one of the examples of putting yourself out as an expert in these different types of subject matters, saying that, hey, let's reach out to authorities and see how they can help or influence this type of mission.
00:33:00
That's one of our strategic plan goals is to coordinate better when that's same with the pesticide event, you know, we're
00:33:18
So yeah, if we can, we'll try to do that.
00:33:24
Yes.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:33:26
Phil, I'm a clean Phil.
00:33:28
Is Faulkner the only one that's bringing
Phil McKalips
Director of Solid Waste
00:33:32
They're the only people that have signed up for it.
00:33:35
The way we set this up and tweaked it a little bit from the initial pilot, if you remember back in February, it's still, we're shooting for like a 90 day window.
00:33:44
That's somewhat negotiable.
00:33:46
I'm trying to stick to that though.
00:33:50
But because the contractor that is authorized to use it,
00:34:01
And right now Faulkner has said their intention is as soon as we allow them to sign up for these periods is to go through
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:34:32
and on the compost, are we saving any money by working with Panorama?
Phil McKalips
Director of Solid Waste
00:34:36
Oh yeah, a lot.
00:34:39
First of all, we can do the trucking.
00:34:41
So we can send a 40 yard roll off over there while it's doing other things.
00:34:46
So the trucking's sort of in with all the other fees and we're paying $32 a ton for it versus $107 a ton.
00:35:01
I'm sorry.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:35:02
So we should see quite a change over the next 12 months?
Phil McKalips
Director of Solid Waste
00:35:06
Well, we haven't changed the tipping fee yet, which we're going to have to, I want to go to the, we have to change any of our tipping fees.
00:35:15
We have to go to the County because the Board of Supervisors has to request us to change our tipping fees.
00:35:21
That's sort of the way the rules are set up for us.
00:35:25
So there's a couple of them that we wouldn't want the County
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:35:32
I was thinking if it's costing us $340 a ton for composting.
Phil McKalips
Director of Solid Waste
00:35:39
Yeah, it doesn't, it's $24 a ton and add some more in for our shipping if it's, I'm just haven't really done the math, $50, $60 a ton, we could be selling it for $75 a good markup, you know, and then we're now selling it for
00:36:03
and the significant production.
SPEAKER_10
00:36:06
And panoramic, this is like a retail outlet.
00:36:13
Any other questions?
Phil McKalips
Director of Solid Waste
00:36:17
As before, I would like to ask the board if they would vote to approve the staff report on the IEG material utilization center recycling.
Mike Gaffney
Chair, Rivanna Solid Waste Authority
00:36:26
Okay, we have a motion and a second.
00:36:28
So moved.
00:36:29
Second.
00:36:30
Okay, any discussion?
00:36:32
Hearing none, all in favor?
00:36:34
Aye.
00:36:35
Opposed?
00:36:36
Motion passes.
00:36:37
Thank you, Phil.
00:36:40
So at this time, we want to recess the Solid Waste Authority meeting.
00:36:47
So we need a motion and a second.
00:36:52
So moved.
00:36:53
Second.
00:36:53
We have a motion and a second.
00:36:56
And do we just need a vote?
00:36:57
Just a vote.
00:36:59
OK. And all in favor?
00:37:01
Aye.
00:37:02
Opposed?
00:37:03
OK.
00:37:03
So the Solid Waste Board is in recess.
00:37:08
We'll reconvene with water and sewer at the appropriate time.
SPEAKER_10
00:37:15
Yes.
00:37:15
Thank you, Jim and Stacey.
00:37:17
You'll create chairs with Anne and Lauren's chairs.
00:37:21
That's where we're going to go.