Central Virginia
Nelson County
Board of Supervisors Meeting 6/11/2024
Auto-scroll
Board of Supervisors Meeting
6/11/2024
I. CALL TO ORDER
A. Moment of Silence
B. Pledge of Allegiance
II. PUBLIC COMMENTS
III. CONSENT AGENDA
A. Resolution – R2024-40 Minutes for Approval
B. Resolution – R2024-41 Budget Amendment
C. Resolution – R2024-42 Petition for Writ of Special Election, Treasurer Seat
IV. PRESENTATIONS
A. VDOT Report
B. Smart Scale Applications (R2024-43)
V. NEW & UNFINISHED BUSINESS (AS MAY BE PRESENTED)
A. 2042 Comprehensive Plan Follow-up
1. Summary of Land Use Policy Diagnostic Report
2. Proposed Work Order Amendment for Zoning and Subdivision Ordinance Updates
B. FY25 Budget Adoption (R2024-44)
C. FY25 Budget Appropriation (R2024-45)
VI. REPORTS, APPOINTMENTS, DIRECTIVES AND CORRESPONDENCE
A. Reports
1. County Administrator’s Report
2. Board Reports
B. Appointments
C. Correspondence
D. Directives
VII. ADJOURNMENT (AN EVENING SESSION WILL NOT BE CONDUCTED)
SPEAKER_03
00:00:02
We are called to order this June 11th meeting of the Nelson County Board of Supervisors.
00:00:07
If you all will please rise and join us in a moment of silence, followed by the Pledge of Allegiance.
00:00:27
Thank you.
00:00:43
invisible with liberty and justice for all.
00:00:59
Thank you.
00:00:59
All right.
00:01:00
First, we will start with our public comments.
00:01:04
Please come to the microphone, state your name, your address.
00:01:07
If you are speaking as an individual, you have three minutes.
00:01:11
Mr. Reed will
00:01:12
Be our timekeeper.
00:01:13
If you are speaking on behalf of a group, you have five minutes.
00:01:16
We will start with Jerry Lloyd.
SPEAKER_08
00:01:24
Jerry Lloyd, 932 Rockfish Valley Highway, Afton, Virginia.
00:01:29
And I just want to say thank you to you all for pointing to the economy.
00:01:34
That was it.
SPEAKER_03
00:01:35
Thank you.
00:01:37
Absolutely.
00:01:37
Thank you, Jerry.
00:01:41
Next, we have David.
00:01:45
Come on up, David.
SPEAKER_01
00:01:47
Good afternoon.
00:01:47
My name is David Keerlick, 1201 May Lane, Roseland, Virginia.
00:01:52
I'm here on behalf of Massie's Mill Merchant Club, which is out on Thomas Nelson Highway.
00:01:55
I'll drop one if you want.
00:01:58
Joe, negative president, has come here and requests, as we have the carnival going on right now, that's out there at the Massie's Mill Merchant Club.
00:02:10
We're looking for a way to dispose of the waste from it.
00:02:13
And historically, we have used the landfill down on Route 29.
00:02:18
We'd like to get a continuance of that, just be able to dump the trash from the carnival event we gathered at the club, the nonprofit organization, and haul it out there once or twice.
00:02:29
So there was some negotiation earlier in the week, maybe last week, where we could not get any traction on actually being able to do that without being charged for it.
00:02:37
So we're looking at probably
00:02:38
We're looking to be able to dump the trash from that event without actually incurring the fees associated with it.
00:02:45
So do I stand here and you guys respond or do I sit down?
SPEAKER_03
00:02:47
No, this is a public comment, so there is no interaction during public comments.
SPEAKER_01
00:02:52
So that's basically what I'm asking.
00:02:54
I don't know who I would talk to next about it and say would you guys cut us a break on doing that.
00:03:07
Thank you.
SPEAKER_03
00:03:14
Next we have Amanda Hester.
SPEAKER_06
00:03:24
Good afternoon.
SPEAKER_05
00:03:25
My name is Amanda Hester and I'm the Provost Superintendent of Nelson County Public Schools here to share with you information about our budget which is permanent to the county's budget.
00:03:32
At the public hearing last week a community member stated that our per people expenditure at NCPS is $30,000.
00:03:39
This amount is not accurate.
00:03:41
Our per people expenditure is about $22,000 as was recently reported through the VDOE and is inclusive of all the grants that we receive which is not reflective of the money that is necessarily spent immediately but of the total of the grant.
00:03:54
It has been discussed in many meetings.
00:03:55
What goes on in the per people
00:03:58
and other components such as enrollment which fluctuates up and down, transportation impacted by geography and topography and an aging fleet which becomes inefficient in fuel and maintenance, facilities and upkeep grant money as stated, at risk or economically disadvantaged student populations and special education student populations, both of which we have a larger population and percentage of students and it costs more to educate due to the necessary services and supports to be put in place
00:04:25
and also in addition compensation of employees.
00:04:29
I say all this because when working with budget it is very easy to lose sight of the big picture due to its complexities if accurate information is necessary.
00:04:37
Nelson County Public Schools provides a critical and necessary service
00:04:42
Furthermore, NCPS is one of the largest employers in Nelson County and is with most budgets.
00:04:49
The bulk of our budget is dedicated to our people through compensation.
00:04:53
The reason for this is they are critical and necessary to the support of our students, school and division, every single employee.
00:05:01
Local Composite Index or LCI has been mentioned several times.
00:05:05
You, the Board of Supervisors and we have highlighted the impact of the LCI
00:05:11
The drastic increase in the LCI places us 16th in the state with the overall ratio, leading us to be the 2nd highest in this increase
00:05:25
This significant increase was coupled with the removal of hold harmless funds which historically was provided to localities to have time to develop a strategy to address the increase.
00:05:34
This was shockingly not provided by the state this year despite our consistent and passionate advocacy to representatives in the General Assembly.
00:05:42
Because of the significant increase in the LCI and the lack of hold harmless money, about a $1.1 million shortfall was created
00:05:49
At our current environment, everything is more expensive.
00:05:59
Our budget reflects immediate needs to support our teachers and our students.
00:06:02
However, a shortfall of this magnitude will result in decisions required to be made that will have a negative and lasting impact on students, staff,
00:06:09
schools in the division, such as not filling certain staff vacancies, not adding an agriculture teacher, eliminating the raises for staff, as well as numerous other considerations, which have all been shared with the county.
00:06:21
I want to reiterate my appreciation for Ms. McGarry and her staff's willingness to meet consistently to discuss not only budget but overall items impacting both the schools and Nelson County in order to collaborate in solving problems exemplifying the One Nelson mentality.
00:06:35
We do appreciate the support of the Board of Supervisors and the funding.
00:06:38
We do ask for consideration of more money to address this unique budget by any.
00:06:42
Thank you so much.
SPEAKER_03
00:06:45
That's all we have signed up to speak.
SPEAKER_10
00:06:48
Is there anyone else who didn't sign up that wants to speak during public comments?
00:07:14
and Keith Montebello Rural Coalition that you've heard about.
00:07:20
We would like to thank not only the Board of Supervisors but the Planning Commission as well for the extensive work and dedication to the completion of the Comprehensive Plan, for allowing the voices of the Montebello community to be involved despite our late arrival on the scene, and for the changes made to the Comprehensive Plan recommended by Montebello community and the KMRC.
00:07:44
We're thrilled to announce that we have submitted an agricultural forest all district submission within Montebello, the Forest Mountain District.
00:07:51
That includes 1530 acres within the core area and a total of over 2,000 acres.
00:07:58
And very simply, we'd like to remind the Board of Supervisors that the KMRC requested at the March 20th comprehensive plan public hearing that the Nelson County Board of Supervisors put up
00:08:12
on all major site plans and special use permits for significant development within the Montebello area, such as subdivisions, groups of cabins, event venues, golf courses, et cetera, until the anticipated zoning revisions are finalized.
00:08:25
Thank you.
SPEAKER_03
00:08:27
Thank you.
00:08:28
Anyone else?
00:08:31
If not, we will close the public comment section, move on to the consent agenda.
00:08:38
Is there anything that needs to be pulled out separately?
00:08:41
If not, I will entertain a motion.
00:08:43
We approve the consent agenda as presented.
SPEAKER_11
00:08:47
Mr. Chairman, I move that we approve the consent agenda as presented.
SPEAKER_03
00:08:52
I'll second.
00:08:53
We have a motion and a second.
00:08:54
All those in favor, signify by saying aye.
SPEAKER_04
00:08:56
Aye.
SPEAKER_03
00:08:58
Chair votes aye.
00:09:00
All right, we are approved on the consent agenda.
00:09:03
Next, we have presentations.
00:09:06
VDOT report, Mr. Brown.
SPEAKER_04
00:09:08
Thank you, Chairman Parr.
00:09:11
Good to be here.
00:09:13
I don't have a whole lot to report on.
00:09:16
We're closing out our fiscal year, so we're kind of winding down and kind of holding the line on some expenditures, but we're still out there working some.
00:09:25
We are doing some oil on four lanes and two lanes.
00:09:29
I think we have already moved much of
00:09:44
I think, Mr. Reed, I think I've gotten you all the information that you asked for, if I'm not mistaken.
00:10:02
I think y'all were interested in asking me the question that last meeting, or maybe it was during the public hearing.
00:10:09
How many miles of my neighborhood do we have left in Nelson County?
00:10:13
And the best number that I could find was we have 116 miles of unday bread left in Nelson County.
SPEAKER_03
00:10:22
Out of approximately how many?
00:10:25
What would you ask?
SPEAKER_04
00:10:28
I'm sorry.
SPEAKER_03
00:10:29
I don't know.
00:10:30
It's a lot.
SPEAKER_04
00:10:32
Yeah, it's probably 500 or 600 miles.
00:10:36
At least.
00:10:37
At Nelson County.
SPEAKER_11
00:10:40
And you pay maybe five to ten a year?
SPEAKER_04
00:10:42
We usually give between four and five a year.
00:10:45
Four or five a year?
SPEAKER_11
00:10:49
Yeah.
00:10:49
Another 30 years?
SPEAKER_04
00:10:50
Yeah.
00:10:52
Another 30 years.
00:10:55
Other than that, I don't have a whole lot to report.
00:11:00
We do have a new maintenance superintendent at Shipwood Area headquarters.
00:11:04
His name is David Beasley.
00:11:07
I think he's going to work out good there.
00:11:29
Other than that, I don't really have a whole lot.
00:11:33
I got one request from Ms. Ligon about parking over here at the corner.
00:11:37
I'll check into that.
00:11:40
It's just that I'll continue to investigate and put the wheel on section.
00:11:49
We are working on
00:12:01
That should be coming up pretty soon, and Davis Creek is the first project we will do this year.
00:12:12
That will pretty much get all the roads.
00:12:15
That last section of Davis Creek, which goes to the DNN, that's the first project.
SPEAKER_02
00:12:28
Thank you for getting the information to staff and myself about the speed study on 151.
00:12:36
Candy included that information in her report, so it's all pretty detailed and it's there, but I was just wondering if you had any comments or overview or anything you wanted to add to that.
SPEAKER_04
00:12:49
No, I really don't.
00:12:52
If y'all would like to
00:12:58
If you all want to have a meeting, you know, if you all want to have a separate meeting, the staff will be talking about it and trying to interpret what all those numbers mean.
00:13:35
Do we do have a meeting for the SPARS event that's going to happen?
00:13:42
I assume they've gotten there.
00:13:45
The last meeting I had, they had not set up a traffic impact study for traffic control.
00:13:55
Has that come in?
SPEAKER_07
00:13:58
I'm pretty sure they have one, so I'm not sure why they wouldn't have set it up.
SPEAKER_03
00:14:12
Anyone else have anything?
00:14:14
Any follow up?
00:14:16
Nothing.
00:14:17
Very good.
00:14:17
Thank you, sir.
SPEAKER_04
00:14:18
Thank you.
SPEAKER_03
00:14:19
Appreciate it.
00:14:21
All right.
00:14:21
Next, we have smart scale applications, our 2024-43.
00:14:25
Good afternoon, board.
SPEAKER_00
00:14:34
My name is Carson Eckhart.
00:14:35
I'm the transportation planner for the VDOT Lynchburg district.
00:14:39
And we're going to do a little bit of an update on the smart scale.
00:14:42
The pre-application period has come and gone and now we're at the full app.
00:14:46
So I'm just going to do a run over of the two projects we have for Nelson County.
00:14:49
We did have a third one that was the Mill Lane application, but that one got screened out due to cost aspects.
00:14:55
The cost of that project ballooned after doing other, looking at revised sketches of where the turn lanes would go.
00:15:02
It would end up raising the price to the point where we pre-screened that project out.
00:15:07
So this first project we had here,
00:15:10
is Tanbark.
00:15:11
Tanbark, the project from the 151 study, will be converting that intersection to a roundabout.
00:15:17
Overall, OIP had no major problems with this roundabout.
00:15:21
And specifically, our L&D section is looking at that roundabout to potentially modify where it will go to have the best travel times.
00:15:32
That way, we can make sure our people driving a 151 take the best course of option.
00:15:38
lead to our cost estimate kind of changing depending on where the location goes, but I think it shouldn't be anything too drastic, but that is the preliminary sketch for that project.
00:15:58
And that is the preliminary cost estimate for the project.
00:16:01
Currently sitting at $9 million, but that might change, give or take,
00:16:05
depending on the location of the roundabout, wherever it's moved, and if it has to be regraded at all.
00:16:10
And that project, this second project is Rockfish Valley.
00:16:15
This project is a little bit of a battle with Whidbey due to the fact that there is no V-trans need at that intersection.
00:16:22
There's one about half a mile up the corridor, but it's out of the limit of that intersection.
00:16:28
So because of that, it has a potential for it to be screened out.
00:16:33
We're battling with Boybee for this project.
00:16:35
We really want it to be fully funded.
00:16:37
It is the preferred alternative for that intersection.
00:16:42
So because it's the preferred alternative, Rick and myself, we believe that it should trump the need for B-trans.
00:16:49
As you all know, it's a very seasonally, very heavy corridor due to the seasonal events that are run on Rockfish.
00:16:59
So we're gonna continue battling Boybee for this project and hopefully it will get funded.
00:17:07
And then the cost estimate, relatively, it's sitting at, compared to Tambark, which is sitting at 9 million, this one's at one and a half, I believe, from the preliminary cost estimate, 1.3.
00:17:24
That is preliminary, so it is subject to change, but it is very, compared to Tambark, it is just term lanes on Rockfish and 151.
SPEAKER_03
00:17:42
Anybody have any questions?
SPEAKER_00
00:17:48
And I believe, yeah, we do have to vote on the resolution, the resolution of support for these two projects.
00:17:58
We already got the TGA PPC to sign off on these two projects, so we have the PPC support and then we need the county support for this project.
SPEAKER_03
00:18:07
Very good.
00:18:07
Anyone have any questions?
00:18:11
If not, I will entertain a motion for approval of resolution R 2024-43.
SPEAKER_02
00:18:14
Mr. Chairman, I'd like to move that we adopt resolution R 2024-43, Nelson County Board of Supervisors resolution endorsing the submission of smart scale HB2 applications requesting transportation funding.
SPEAKER_03
00:18:31
All right, we have a motion.
00:18:32
Do we have a second?
SPEAKER_08
00:18:34
I'll second.
SPEAKER_03
00:18:35
Any discussion?
00:18:38
Hearing none, we'll have a roll call vote.
00:18:42
Yes.
00:18:45
Dr. Lee?
SPEAKER_03
00:18:45
Yes.
00:18:45
Mr. Reed?
00:18:46
Yes.
00:18:48
Mr. Parr?
00:18:49
Yes.
00:18:49
Very good.
SPEAKER_00
00:18:49
Thank you so much for your time.
SPEAKER_03
00:18:50
Thank you.
00:18:57
All right, next up, we have New and Unfinished Business 2042 Comprehensive Plan Follow-Up.
00:19:04
First, we have a summary of the Land Use Policy Diagnostic Report.
00:19:09
Dylan, welcome.
SPEAKER_09
00:19:14
So as part of our current contract with the Berkeley group, a diagnostic report of our zoning and subdivision ordinances was developed to assess compliance with Virginia state code and provide recommendations for consistency with our newly adopted comprehensive plan.
00:19:31
The strategies identified in the comprehensive plan were reviewed to identify opportunities for implementation through the ordinance updates.
00:19:39
Some of the key findings include combining the subdivision and zoning ordinances into a single document.
00:19:45
Right now there are two separate documents.
00:19:48
It will make it more clear and user-friendly.
00:19:52
Other key findings include incorporating low-impact design and landscaping standards, requiring greater conservation regulations, alternative residential uses and increased density in appropriate areas,
00:20:06
They assess compliance with state code by graph.
00:20:10
So our zoning ordinance is about 50 to 70% compliant with state code and our subdivision ordinance is 50 to 80% compliance.
00:20:20
And the reason that ranges is because there are some provisions that are mandatory and others that are optional.
00:20:28
Another recommendation was to update uses and definitions utilizing the comprehensive plain glossary
00:20:35
We want to modernize the uses, identify the outdated uses, and combine any like uses.
00:20:42
And finally review by planning commission annually.
00:20:47
The recommended structure is on page six of the report and is as follows.
00:20:53
Start with general provisions, move into administration, permits and applications, primary districts and overlay districts,
00:21:03
The use matrix, which identifies all the zoning districts, all the uses, whether they are by right, special use, or not permitted.
00:21:11
Then we have a chapter on use performance standards and community design standards.
00:21:18
We address non-conformities, have a subdivision, and finally, definitions.
00:21:24
One recommendation was to identify special use permits that are frequently approved with similar conditions, potentially converting them to by-right uses in certain districts with those customary conditions codified as regulations.
00:21:39
Short-term rentals, accessory dwelling units, grain infrastructure, signs, design standards, connectivity, recreation, and overlay districts are all included for review and consideration.
00:21:53
Overlay districts essentially are delineated areas with increased restrictions that are in addition to the underlying zoning designation.
00:22:02
Some potential options for overlay districts are a mountain bridge district to regulate or restrict steep slope development, a tourism development district to identify or condense prime tourism areas, and or Route 151 corridor overlay to regulate access management and density of location of development.
00:22:22
At the end of the report is a diagnostic matrix which identifies each section of Virginia Code 15.2 Chapter 22 which governs zoning and land use.
00:22:33
The gray line items are identified as the optional provisions of the code and the report also notes implementation strategies adopted from the comprehensive plan with associated actions to be taken in the ordinance.
00:22:47
So that's a short summary of the land use policy diagnostic report that they provided.
00:22:55
Also in your packet is
00:22:58
A work order amendment, proposed work order amendment under our existing contract with Berkeley Group.
00:23:05
They developed a scope of work for your review and consideration to continue with phase two, which would be these ordinance updates.
00:23:13
If approved today, the kickoff would be scheduled for July next month.
00:23:18
The process looks very similar to the comprehensive plan update process, including public engagement, public workshop, focus groups,
00:23:27
Joint work sessions on topics such as permitting, district intensive standards, uses, and community design, and an open house followed by public hearings through the adoption process.
00:23:40
The full proposed timeline is approximately 18 months with a tentative adoption date in spring of 2026.
00:23:48
So today, if you have any questions, comments,
00:23:53
I'd be glad to take those and also looking for you to approve the work order amendment so that we can finalize this aspect of the contract and schedule a kickoff next month.
SPEAKER_03
00:24:10
Mr. Chairman.
00:24:10
Yes, ma'am.
SPEAKER_07
00:24:11
I'd just like to add that the work order amendment in your packets was not the final version.
00:24:18
You should have that at your positions now, dated May 13,
00:24:30
All right.
SPEAKER_03
00:24:47
Any questions for Dylan?
SPEAKER_11
00:24:50
How many public hearings are we counting on?
00:24:53
Similar to the comprehensive plan?
00:24:55
Six to twelve of them?
SPEAKER_09
00:24:57
So joint work sessions?
SPEAKER_11
00:24:58
Not joint work sessions, I'm talking about public engagement.
SPEAKER_09
00:25:02
So we will be able to utilize some of the public engagement from the comprehensive plan.
SPEAKER_11
00:25:07
Sure, because it would be redundant.
SPEAKER_09
00:25:08
Right, so some of it will be a little different.
00:25:11
We likely won't do a survey.
00:25:12
This part of it is
SPEAKER_11
00:25:19
I got you.
00:25:19
No, I understand.
00:25:21
Well, the whole premise of doing the comprehensive plan was to be the precipice of doing what we're doing here.
00:25:27
And that's updating zoning.
00:25:28
So I feel like Nelson County has done a good job in constantly echoing that, please, because we're going to do this next.
00:25:34
So four years is just about what it will take.
SPEAKER_02
00:25:42
Any other questions for Dylan?
00:25:46
I assume like before, optional services are things we can add on later if we decide that some of them might be necessary.
00:25:55
Yes, that's correct.
00:25:57
I just have one to ask you about.
00:25:58
All of them were pretty obvious with the exception of mapping support.
00:26:04
Do you see
00:26:07
Do you see an opportunity for them to offer some services there that we won't be able to do in-house?
SPEAKER_09
00:26:15
So the mapping support is actually more about phase three.
00:26:22
So once we get through the zoning subdivision ordinance updates, then actually the next phase we're going to want to look at our actual zoning map in the county.
00:26:32
So this optional service is should we decide to
00:26:37
Do another work order amendment in the future.
00:26:39
If we want to continue to work with Berkeley Group after that process, we would start phase three of the zoning mapping.
00:26:46
So they would look at existing zoning, make recommendations, and that is a whole other very large and intensive process when you are looking at rezoning property, establishing overlay districts.
00:27:01
So that'll be phase three.
00:27:06
So similarly to how we had in our first contract the optional provision to do the zoning and subdivision ordinances, it's the same thing.
00:27:15
It will be a future optional provision to complete the mapping part, if that makes sense.
SPEAKER_02
00:27:22
Right.
00:27:23
And of course, they're not TBD means who knows.
SPEAKER_11
00:27:29
So the mapping, that would just be essentially redrawing the county zoning.
SPEAKER_09
00:27:35
If at this time the board wants to continue to proceed to align the comprehensive plan, the ordinances, and the- It seems to be fairly critical that I just have no idea- We haven't redrawn since the 70s, right?
SPEAKER_11
00:27:52
Right?
SPEAKER_09
00:27:53
That's my understanding.
SPEAKER_11
00:27:54
Because Afton Mountain Road is a great example of-
SPEAKER_09
00:27:59
I think a lot of the original zoning was intended so that along the roadway it's zoned R1 residential but you still have agricultural zoning in the back so you'd still be permitted to have agricultural uses in that portion not up next to the road.
00:28:18
And I believe in 2000 sometime there may have been some zoning work done maybe near Beech Grove.
00:28:25
In the context of today's households, it's changed.
SPEAKER_11
00:28:32
There's a lot of R1 that's being farmed.
00:28:36
I'm not saying that it shouldn't, I think it should.
SPEAKER_02
00:28:43
I mean, I'd like to see us consider that.
00:28:45
So I guess in addition to what we might be approving today, that would probably be, you would count that phase three, we would deal with that at some future point.
00:28:56
Any other services besides mapping that phase two doesn't cover that we might want to do?
00:29:03
Is it all the TBDs or you tell me.
SPEAKER_09
00:29:07
I think this is a good start because at any point we can do a work order amendment and add any of these services.
00:29:14
What is adopted for the scope of work, we're on the hook for.
00:29:18
So we toned it down a little bit so that if we want to add more items in throughout the process, if the need arises, then we can do it that way.
SPEAKER_02
00:29:31
But basically when we're done with phase two, we could say mapping is the
00:29:36
is the final piece.
SPEAKER_09
00:29:38
Right, that's the kind of final step in the trilogy.
SPEAKER_02
00:29:41
Will that have to go through, that will have to go through the same 18 month process that we just...
SPEAKER_09
00:29:50
I'm not sure about the timeline for it, but we would develop a new scope of work.
00:29:56
So I'm not sure how, what the timeline looks like for a mapping phase.
00:30:01
But we can get an estimate from them.
SPEAKER_03
00:30:07
Any other questions?
00:30:16
What's the pleasure of the board?
SPEAKER_11
00:30:27
The proper motion would just be approving the work order.
00:30:30
Yes, as presented May 13, 2024 in the amount
00:30:37
Mr. Chairman, I move that we approve the conference plan update and recommendations for zoning and subdivision work quarter with the Berkeley group, with the total being $143,556.
00:30:47
We have a motion.
SPEAKER_03
00:30:52
Do we have a second?
SPEAKER_02
00:30:54
I'll second.
SPEAKER_03
00:30:54
Any further discussion?
00:30:58
Hearing none, we'll have a roll call vote.
00:31:02
Mr. Rutherford?
00:31:04
Yes.
00:31:04
Dr. Lee?
SPEAKER_03
00:31:04
Yes.
00:31:05
Mr. Reed?
00:31:05
Yes.
00:31:05
Mr. March?
00:31:05
Yes.
SPEAKER_03
00:31:15
Absolutely, thank you.
00:31:16
Another project.
00:31:21
All right, next we have the FY 25 budget adoption or 2024-44.
00:31:26
And do you care to, yes, there we go, Linda.
SPEAKER_07
00:31:34
introduce this subject.
SPEAKER_03
00:31:37
Welcome, thank you.
00:31:43
Greenlight, there you go.
SPEAKER_06
00:31:47
Good afternoon, board members and chairperson.
00:31:50
And I just want to go over the adoption resolution for the 2024 and 2025 FY time period for adopting our fiscal year budget.
00:32:06
That'll be for July 1, 2024 through June 30 of 2025.
00:32:11
whereas pursuant to the applicable provisions of Chapter 25, budgets, audits, and reports of Title 15.2 of the Code of Virginia in 1950, Board of Supervisors of Nelson County, Virginia has prepared budget for informative and fiscal planning purposes only and has established tax rates as applicable for the fiscal year 2024-25, again July 1st of 2024 through June 30th of 2025,
00:32:40
and whereas the completed fiscal year 2024-25 budget is an itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowing and whereas the Board of Supervisors has published a synopsis of the budget giving notice of hearing in the newspaper having generated general
00:33:03
and subsequent thereto convened a public hearing on the fiscal year 2024-25 budget on June 4, 2024.
00:33:12
Now therefore be it resolved by the Board of Supervisors of Nelson County, Virginia that the fiscal year 2024-25 budget be hereby adopted in the total amount, all funds and revenues and expenditures of $98,588,140.
00:33:25
This is different from what was proposed
00:33:34
is $95,076,905.
00:33:39
The difference is $3,511,235.
00:33:43
This difference is comprised of the amount that is budgeted for the VPA or DSS fund
00:33:59
$2,111,235 and $1.4 million of carryover school construction grant funding.
00:34:17
And this is all explained in point one underneath the itemized budget numbers there.
00:34:23
The general fund includes
00:34:25
$128,138 in COVID-19 stimulus funding, this is carried over from actually FY22, and $25,041,291 in local funding, which is transferred to.
00:34:44
And this transfer that will come from the general fund will be supporting $100,000 in the reassessment fund,
00:34:53
A debt service fund transfer of a total of $3,325,284.
00:35:00
That is comprised of $2,028,105 for debt service actual costs in FY 25 and $1,297,179 in reserve funds.
00:35:16
It also includes the Piney River Water and Sewer Fund of $350,000.
00:35:22
which you also see above that $350,000 is a portion of that $539,900 and the school fund of $19,154,772.
00:35:34
Of that figure, $18,989,837 is for general operations and $164,935 is allocated for school nurses.
00:35:52
Included as well in this total overall budget number of $98 million is the $2,111,235 in local, state, and federal funds transferred to the VPA...
00:36:09
Yes.
00:36:10
VPA fund, or the DSS fund,
00:36:13
and contingency reserve funds of recurring contingency $612,438, non-recurring contingency $662,994 and school capital reserve of $300,500.
00:36:28
Initial capital funding for the high school run
00:36:44
are also included in the capital fund.
00:36:48
The school fund includes a transfer of $229,001 to the textbook fund.
00:36:56
In other words, that $229,000 is coming out of the school fund budget itself going into the textbook fund.
00:37:05
It includes $504,993 in federal COVID-19 stimulus funding
00:37:18
The SCAT program, this will be carryover money that will not be expended in FY24.
00:37:25
It will be available in FY25.
00:37:30
The school figure above in the listing of the budget, and let me see if I can point that out to the folks here.
00:37:42
It is that number right there, the school number, 33 million.
00:37:47
$765,576.
00:37:51
That was initially proposed at $32,365,576.
00:38:00
It is increased by that $1.4 million that we are carrying over, and that's the difference there.
00:38:07
Are there any other questions in regard to the adoption of the budget?
SPEAKER_03
00:38:15
Anybody have questions for Linda?
00:38:22
Thank you.
SPEAKER_06
00:38:28
You want me to roll into the next one?
SPEAKER_03
00:38:31
Yes, ma'am.
00:38:33
OK.
00:38:33
While you're here.
SPEAKER_06
00:38:34
While I'm here.
00:38:37
So the Code of Virginia states that we have to wait at least seven days after the public hearing in order to actually adopt a budget.
00:38:50
And we have met that by today's date with the public hearing being on June 4th.
00:38:57
And then furthermore, no budgeted monies that are adopted in the budget may be spent before they are appropriated.
00:39:07
And so the appropriation is our next step
00:39:10
with Resolution R-2024-45, Fiscal Year 2024-2025, Appropriation of Funds.
00:39:21
Whereas the applicable provisions of Chapter
00:39:28
Virginia, 1950, requiring the appropriation of budgeted funds prior to the availability of funds to be paid out or become available to be paid out for any contemplated expenditure and whereas the Nelson County Board of Supervisors has herefore approved, and this is assuming that you would have already approved the prior resolution,
00:39:50
The fiscal year 2024-25 budget, July 1, 2024 to June 30, 2025, for the local government of Nelson County and its component units and whereas the Board of Supervisors now proposes to appropriate the funds established in the fiscal year 2024-25 budget.
00:40:09
Now therefore, be it resolved by the Nelson
00:40:15
I-425 budget be hereby appropriated on an annual basis by fund category as follows.
00:40:22
Each of these funds is there available in your handout and they are identical to what was listed in the adoption resolution that was previously reviewed.
00:40:35
Again, the total of
00:40:37
Revenues Matches Expenditures for the Year of $98,588,140.
00:40:41
Be it further resolved by the Board of Supervisors that number one, stating the general fund appropriation includes the $128,138 in COVID-19 stimulus funds and the transfers of
00:41:02
each of the funds that we listed previously, the VPA fund at $2,111,235, VPA being the DSS fund, the debt service fund, $3,325,284, the school nursing and operations funds totaling together $19,154,772,
00:41:30
The capital, excuse me, the broadband fund being zero, being appropriated to it from the general fund, the capital on the broadband fund itself is $276,138, $100,000 to the reassessment fund, $350,000 to the Piney River Water and Sewer Fund.
00:42:00
The amounts transferred from the general fund to the VPA or DSS fund, debt service fund, school fund, Piney River water and sewer fund, broadband fund are also included in the total appropriation for each of these funds.
00:42:16
The school fund includes the 504,993 in federal COVID-19 stimulus funding and the 1.4 million in state school construction assistance program or SCAP grant carryover funding.
00:42:29
The textbook fund appropriation includes the allocation of $229,001 from this school fund.
00:42:35
Debt service includes $2,028,105 in current debt service, $4,534,591 in debt service reserve total.
00:42:49
The appropriation of funds to the school fund, textbook fund, cafeteria fund, VPA, DSS fund shall be in total and not categorically.
00:42:59
In other words, they're given as a lump sum and then those responsible for those funds determine how they are distributed among the fund categories.
00:43:09
and lastly the appropriation and use of funds within the general debt service, capital, Piney River water and sewer and broadband funds shall adhere to the amounts prescribed by the Board of Supervisors for each department therein unless otherwise authorized by the Board of Supervisors.
00:43:26
Are there any questions?
SPEAKER_03
00:43:30
Any questions?
00:43:31
Anybody?
00:43:34
Nope.
00:43:35
Thank you.
00:43:35
You're welcome.
00:43:36
And thank you for all of your work.
SPEAKER_08
00:43:38
You're welcome.
SPEAKER_03
00:43:40
All right, what's the pleasure of the board?
SPEAKER_02
00:43:47
Well, I have the intention of making an amendment to the resolution.
00:43:51
I don't know if you want to look at the resolution as it is.
00:43:58
I haven't moved and seconded and then have the discussion on an amendment when I would make that motion or if you'd like to discuss it before we get into it.
SPEAKER_03
00:44:05
I mean, I think it would be easier to discuss it beforehand rather than.
SPEAKER_02
00:44:11
Well, thank you, Mr. Chairman.
00:44:15
I want to thank Dr. Hester for her presentation, her two minutes that she gave today summarizing the state of the school budget at this point.
00:44:30
Since we started talking about this, we've all been painfully aware of the balancing act that we have with revenues and expenditures and the eight ball that our schools are put behind partially because of
00:44:49
The Composite Index, as Dr. Hester said, and also of movements within enrichment that have not fallen in our favor.
00:45:03
To me, it's very important that we take a look at what we've done so far and try to find some way to build on that to try to come out on the other side of this.
00:45:15
The current budget has what was termed a placeholder of additional revenues we were going to give the schools this year.
00:45:22
which was about $610,000.
00:45:26
The motion that I would like to make would be to add another $350,000 to that number and this is my reasoning.
00:45:35
As we've talked about before,
00:45:41
It is extremely important when you have a school system as ours, as they all do, where they depend mostly on compensation and salaries that go to teachers, administration and staff, that we be able to do that in such a way that
00:46:01
The state, of course, has supported 3% increases for SLQ positions, which puts all the other positions at a disadvantage unless we find the wherewithal to be able to fund them ourselves, those increases.
00:46:21
The county has been really good at
00:46:28
at keeping the staff of the county, not the schools, but the county staff with those reasonable cost of living increases that we have.
00:46:40
But as the budget stands, it's absolutely clear that no matter how the school board chooses to shuffle their funds, they're not going to be able to do that this year for the schools.
00:46:57
An additional $350,000 does not guarantee that all of the school staff would be able to get those increases.
00:47:07
It certainly would give them a leg up on being able to consider doing it.
00:47:12
The other priorities that the school has, as Dr. Hester specified, are also significant.
00:47:22
But we are in a position this year where we have taken such a hit with our schools.
00:47:29
And my reasoning is that if the county has any ability whatsoever to try to cover some of those losses in the short term, what we are probably looking at in our next fiscal year is going to be a similar budgetary crunch from the state.
00:47:51
But we may have an opportunity with reassessments
00:47:56
to be able to do a little more for the schools than we anticipate that we can do this year.
00:48:02
So looking at that, it seems to me that if we were able to build kind of a one-step stepping stone to next year on behalf of the schools, it would go far to demonstrating to the school staff that we are committed to
00:48:22
making sure that the school staff has equitable pay raises across the board comparable to the rest of the county and that our board is serious about trying to resolve the problems that we have with school funding going forward in ways that can benefit the county and the schools together.
00:48:46
And of course the
00:48:49
The flip side to wanting to add $350,000 to the school fund means it has to come from someplace.
00:48:57
And I had some preliminary discussions with Ms. McGarry about ways that we might be able to do that.
00:49:06
One of them would be to perhaps take half of it from our recurring and half from our non-recurring contingency reserves.
00:49:17
It would put both of them just
00:49:21
around the $500,000 each, give or take, depending on which one you're talking about, which is kind of the benchmark that we've looked at for contingency reserves in the past.
00:49:33
I think that is reasonable and I think it's something we certainly can do with sufficient contingencies to deal with what might be
00:49:42
Coming at us later on in the fiscal year.
00:49:46
The other possibility would be to leave those the way they are and perhaps take it out of the general fund.
00:49:51
Again, something that we could do.
00:49:54
But I think that if there is some support on the board for taking this step, it then would make sense to talk about where the revenues might come from.
00:50:08
So that's it.
00:50:11
going to be my presentation to you all and I hope that I can find some sympathy on the board to make that happen.
SPEAKER_03
00:50:22
All right.
00:50:22
Any other comments from board members?
00:50:27
And just some simple math, adding the contingencies together, it would leave a
00:50:32
An average of $462,716 per contingency, if you just did it in half.
00:50:40
I know that's not an accurate number, but it's close, about $462 each.
SPEAKER_11
00:50:48
You know, Mr. Chairman, I echo this has been a longstanding tradition of the board is putting any recurring expenses need to be coming out of recurring funds.
00:50:58
As we all know, it's a bad habit to utilize not necessarily stagnant monies, but monies that aren't necessarily a recurring thing every year over year, as we know, to use recurring expenses for it.
00:51:12
So if this motion
00:51:14
Let's come forward.
00:51:15
I just don't think we should be utilizing non-recurring funds for that.
00:51:22
But at the same time, I don't want to see us losing too much of our half a million dollar recurring, which is also a pretty standard number we try to reach every year to have year over year.
00:51:35
Those are just my only two concerns right now.
SPEAKER_03
00:51:41
Any other input?
SPEAKER_08
00:51:43
I would just like the board to remember that we have a lot of very expensive projects coming up in the next five to ten years and the school situation actually is going to be even worse next year with our LCI and probably worse again the year after that.
00:52:03
Just food for thought.
SPEAKER_03
00:52:10
So what's the pleasure of the board?
00:52:13
I will entertain a motion one way or the other.
SPEAKER_11
00:52:17
Mr. Chairman, I move that we approve Resolution R-2024-44 Adoption of Budget as presented.
SPEAKER_08
00:52:27
I second.
SPEAKER_03
00:52:30
All right.
00:52:30
So we have a motion and a second to approve Resolution 2024-44 in the total amount of
00:52:42
$98,588,140, correct?
00:52:46
Correct.
00:52:47
Okay.
00:52:47
Any discussion?
00:52:55
Hearing none, we will have a roll call vote.
SPEAKER_02
00:53:00
Yes.
00:53:01
Since we, excuse me, before the roll call, I'd like to make an amendment.
00:53:05
Since it's been motioned and seconded, I'd like to offer an amendment that we amend the amount of money that we have allocated in the budget towards the schools, an increase of $350,000, and a decrease in the general fund of $350,000 to balance that out.
SPEAKER_03
00:53:35
All right, we have an amendment proposed.
00:53:38
Do we have a second?
00:53:47
Any second?
00:53:51
Hearing none, the amendment dies for lack of a second.
00:53:57
We'll continue with roll call vote.
00:54:00
Mr. Rutherford?
00:54:00
Yes.
SPEAKER_08
00:54:01
Dr. Legan?
00:54:02
Yes.
00:54:03
Mr. Reed?
SPEAKER_03
00:54:03
Yes.
SPEAKER_08
00:54:05
Mr. Brown?
SPEAKER_03
00:54:05
Yes.
00:54:08
All right, next we will look at Resolution R2024-45, Fiscal Year 2024-25, Appropriation of Funds that were just approved.
SPEAKER_11
00:54:21
Mr. Chairman, I move that we approve Resolution R2024-45, Fiscal Year 2024-2025, Appropriation of Funds as presented.
SPEAKER_03
00:54:31
All right, we have a motion.
00:54:32
Do we have a second?
00:54:35
Any discussion?
00:54:38
Hearing none, we will have a roll call vote.
SPEAKER_08
00:54:42
Yes.
00:54:44
Yes.
SPEAKER_03
00:54:47
Yes.
00:54:48
All right.
00:54:50
Thank you all.
00:54:51
Thank you all for your hard work.
00:54:53
And it was a very difficult, busy budget season, but we got through.
SPEAKER_08
00:54:59
So thank you all for that.
SPEAKER_03
00:55:02
We'll get to that here.
00:55:04
Next we have reports, county administrators report.
00:55:13
Ms. McGarry.
SPEAKER_07
00:55:31
Good afternoon, everyone.
00:55:35
Start off by reporting on the status of the Shipman Historic District.
00:55:40
DHR has approved the Department of Historic Resources, has approved the Shipman Historic District National Registry of Historic Places nomination project for cost share funding.
00:55:51
DHR will contribute $6,500 in matching funds, and the county share would be $7,500 for a project total of $14,000.
00:56:00
DHR will provide a contract outlining the terms of the cost share agreement and once signed by both parties, the project scope will be developed and then distributed to DHR's pool of contractors.
00:56:12
County would then make a contractor selection based on the quotes submitted for the project.
00:56:17
Staff anticipates having the DHR cost share agreement for the board's consideration at the July 9th regulatory meeting.
00:56:25
So updates on Route 151.
00:56:27
As Mr. Brown mentioned in the VDOT report, we did get the speed study results back from VDOT.
00:56:35
A little background, in January, the board requested an updated speed study along the 55 mile per hour sections of Route 151, Rockfish Valley Highway.
00:56:46
This is between Route 664, Beech Grove Road to the Nelson Albemarle County line.
00:56:52
And this was to determine if a single 45 mile per hour speed zone could be established over the entire 13.15 mile length.
00:56:59
A comparative review of speed data was done that assessed whether there had been any significant changes in operating speeds.
00:57:08
Since the most recent speed study within that 55 mile an hour speed zone,
00:57:13
from 0.31 miles north of Route 784, which is Blaine Weed Lane to the Albemarle-Nelson County line, which was conducted in 2016.
00:57:24
As part of this effort, count locations were selected within the portion of Route 151 that remains posted at 55 miles per hour in close proximity to the two count locations from the previous fee study in 2016, as well as the incorporation of an additional count location on the southernmost portion of the study section
00:57:43
closest throughout 664.
00:57:45
The updated study showed that there did not appear to have been any significant changes to operating speeds on the roadway since the previous speed study was conducted that would warrant a speed limit reduction on this section of Route 151.
00:57:59
And we did attach the entire speed study for you and the public to review.
00:58:06
And if the board is interested in scheduling a work session with VDOT to review the study,
00:58:12
Please let me know when you get that scheduled.
00:58:16
As far as the food truck restriction, I know it has been a while since this was directed by the board.
00:58:22
I found myself not being able to make much progress on this, so I delegated that to the planning and zoning department and there followed the same process.
00:58:34
The Lovingston system water sewer capacity study is coming to a conclusion.
00:58:39
County and service authority staff are meeting with the consultants this week to review the draft findings and then we have plans for presenting those findings to the board at the July 9th regular meeting.
00:58:55
This is a rather lengthy update regarding the service authority's Lovingston sewer rehabilitation project.
00:59:02
As you know, the Service Authority received a financing proposal from the United States Department of Agriculture, Office of Rural Utility Service, to implement a $2.2 million sewer rehabilitation project in Lovingston.
00:59:17
And this would address serious environmental issues with sewage overflowing out of manholes into residential yards and ultimately into Town Creek.
00:59:28
The financing entails a grant of $1,594,000 and a loan in the form of a rural utility service wastewater utility bond of $641,000 at a 2.25% interest rate for 40 years.
00:59:43
This has an annual cost of $24,384.
00:59:46
In order for this project to go forward, the service authority needs to be able to show sufficient revenues from the Lovingston wastewater system to cover this annual cost.
00:59:57
In lieu of a rate increase, the proposed means to achieve this is by a mutually approved support agreement between the service authority and the county, which would allow the county to legally transfer funds of $24,384 by annual appropriation to the service authority, which would then be counted and used as revenues of the Lovingston wastewater sewer system.
01:00:18
The annual transfer would be a moral obligation pledge.
01:00:21
It's not binding, and nor would it obligate future boards.
01:00:24
A draft support agreement has been submitted by the Service Authority to the USDA Rural Utilities Service for their review and approval.
01:00:33
And if approved, it will be presented to both of the Board of Supervisors and the Service Authority Board for approval consideration, likely within the next couple of months.
01:00:47
Quick update on the Department of Social Services building.
01:00:51
After a closed session during the May 14 regular meeting,
01:00:54
The board authorized the county to pursue the execution of a purchase agreement for a parcel of property on Calumville Drive.
01:01:01
This parcel adjoins the county-owned property already existing, and this will allow for the required stormwater retention pond associated with widening and paving of the planned roadway there.
01:01:14
PMA has been advised of this, and the A&E work will be on hold until the purchase is complete.
01:01:25
Our Nelson Drug Court has received a new name via legislation effective July 1, 2024.
01:01:32
It's now going to be called Nelson Recovery Court.
01:01:37
Another piece of legislation modifies what constitutes violent offenses, which impacts who's allowed to participate or eligible to participate with the Recovery Court.
01:01:48
So violent offenses include murder and weapons-based offenses, and so this change renders a potential participant as ineligible, or these offenses render a potential participant as ineligible, but allows for those with past or present burglary offenses to now be eligible to participate.
01:02:07
The court currently has four active participants, one pending entry and two referrals.
01:02:13
The two participants in the final phases of the program will potentially graduate in October.
01:02:19
So this has gone really well and has been pretty successful for a new recovery cord of its kind.
01:02:30
Tomorrow night, June 12, 2024, from 6 to 8 p.m., the PDC will be hosting a community meeting related to the Move Safely Blue Ridge project.
01:02:41
This meeting is to gather our citizens' thoughts on ways to make the roads in Nelson safer for everyone, including those who bike, walk, roll, or drive.
01:02:48
The project website is www.movesafelyblueridge.com.
01:02:56
There you can sign up for email updates and complete an online survey.
01:03:01
We have some preliminary FY24 and the fiscal year projections to share with you.
01:03:07
Staff is monitoring the first half 2024 revenue collections for real and personal property taxes pretty closely.
01:03:14
As of June 7th, which is last Friday, there is a balance of real property taxes to be collected of $1.3 million and a balance of $335,242 in personal property taxes, totaling $1.6 million.
01:03:30
The overall balance of all local revenues to be collected is $2,026,803.
01:03:33
The overall balance of $1,032,541 in state, federal, and other
01:03:42
This excludes the year ending balance within the budget.
01:03:47
These revenues are also expected to be collected in full.
01:03:50
Collections for fiscal year 2024 will continue through July and August until our June accounting period is reconciled and closed.
01:03:58
We do anticipate realizing the overall budgeted amount of revenues of $52,859,150.
01:04:03
Expenditures through the end of June are anticipated to be in the neighborhood of about $1.4 million.
01:04:12
for a total fiscal year expenditure projection of $450,239.
01:04:14
So in comparing that to the fiscal year projection of total revenues of at least the budgeted amount, $52,859,150, our carryover funds are expected to be around $3.1 million.
01:04:33
And the FY 25 budgeted carryover is $3,032,863.
01:04:40
Our fiscal year end status will be more clear in an updated report made in July and August.
01:04:46
It includes some summary reports for you to look at related to these numbers.
01:04:54
Next, our staff is gearing up to issue the 2026 reassessment RFP.
01:05:01
This would be for Mass Appraisal Services and we plan to issue the RFP on June 20th.
01:05:07
with responses due July 15th, 2024.
01:05:11
Vendor interviews and a contract award is anticipated to be done in July and August with the work to commence in September, October of 24.
01:05:21
The hired firm will begin with a sales study and the bulk of the reassessment work will be done during calendar year of 2025.
01:05:26
Final completion of the reassessment will be contractually by December 31st, 2025 and the assessments effective January 1, 2026.
01:05:38
So that means we won't see the effects of the reassessment until the second half of FY 25-26.
01:05:47
So we're a whole fiscal year and a half away from seeing results of that.
01:05:57
Following the completion of the reassessment, there will be informal hearings with assessors as requested by the citizens and followed by Board of Equalization Appeal hearings during the February, March 2026 timeframe.
01:06:11
That is all I have for you.
01:06:13
You should have received department and office reports from me in June by email or paper copy.
01:06:20
Happy to answer any questions you have.
SPEAKER_11
01:06:24
Referencing kind of the revenue projections and collections one thing that you know I want to re-bring up that I think many business owners especially in the hospitality and just really I think it's important for we as a board is that month-to-month you know meals and lodging you know not both separate so that we can get an idea of hey January of last year looks like this
01:06:45
You know, I can't imagine a better indicator for us to see going forward because, for example, if June is bad today, this year, and it was great three, over the last three years before, then we have some ability to calculate what the next six months looks like for us.
01:07:01
I think that would be invaluable for staff and for us as a board, how we can either A, support, you know, our, the industries that we do have, or B, you know, modify the things we need to on a budgetary side of things.
01:07:14
This has been a request we've made at the Commissioner of Revenue's office a couple times.
01:07:19
If you would just give me each month over however amount of years you've got, just last several, I can make the bar graph pretty easy.
01:07:27
Just let me know.
01:07:29
I do think this is something that would be good for the board and staff.
SPEAKER_08
01:07:32
I was going to bring this up later because in our minutes you have requested it and we still have not received it.
01:07:39
Right.
01:07:39
My understanding was that
SPEAKER_07
01:07:43
I think the original request that Mr. Rutherford mentioned might have been to the Commissioner of Revenue's office.
01:07:48
I know we've had some sidebar conversations, and I've offered our staff to put that together for you.
01:07:55
And now I think that we're through the budget process.
01:07:57
We can probably accommodate that request a lot easier.
01:08:02
So we'll be happy to get on that.
01:08:04
Is that three years, you think?
SPEAKER_11
01:08:05
I feel like if you get the last three, we don't want to get into at least
01:08:11
The problem is with enforcement changed so dramatically between 2019, I mean we should have that just for an informational basis but it would be good for the Christian revenue just to see that difference between 2019 and 2022 because it really changed heavy.
01:08:28
What year was it Ernie when we did the thing?
01:08:30
Is that 2020?
01:08:31
It might have been 2019.
01:08:36
I don't remember.
SPEAKER_07
01:08:38
When you did what?
SPEAKER_11
01:08:39
Remember when we really doubled down on enforcement of transient occupancy tax?
SPEAKER_03
01:08:45
It would have been 20 or 21.
01:08:47
Right.
01:08:47
2021.
01:08:48
Because I was here.
01:08:49
Yeah.
SPEAKER_11
01:08:50
In 2020 is now a year or two because that's when it just went like this.
01:08:55
And we missed out on millions of dollars.
01:08:57
No doubt in my mind.
01:08:59
For lack of enforcement.
01:09:01
So yes, I think whatever you got, but I do know the data gets funky eventually just because of how it was collected and what it looks like.
01:09:10
So you can discern that some.
01:09:11
But I think the last three years is probably the best info that we got.
01:09:18
OK. Yep.
01:09:18
Thank you.
01:09:18
Sounds good.
01:09:19
Let me know however I can help.
01:09:21
All right.
01:09:22
Do that bar graph.
01:09:23
That's all I want.
01:09:24
I can do that.
01:09:25
I can do it.
SPEAKER_07
01:09:29
All right, we good?
SPEAKER_03
01:09:35
All right.
01:09:36
Thank you.
01:09:38
All right, next we have board reports.
01:09:41
Anyone have anything to report?
SPEAKER_11
01:09:43
There was a PDC meeting.
01:09:44
I was absent.
01:09:45
I couldn't make it.
SPEAKER_02
01:09:46
Ernie went.
01:09:47
The big thing was that we passed a resolution for smart scale.
01:09:51
So the two 151 projects were included in that resolution.
01:09:55
We doubled it today.
01:09:56
So things are on their way.
01:10:01
Speak into your mic.
01:10:04
The smart scale projects for 151 were approved by resolution with TJPVC, which supports the application.
SPEAKER_11
01:10:14
Do we have a July meeting?
SPEAKER_02
01:10:16
No.
SPEAKER_03
01:10:20
We as in, she's your piece.
01:10:24
I was like, really?
SPEAKER_11
01:10:26
No, did you cancel it?
SPEAKER_03
01:10:28
Might.
01:10:29
Do something.
SPEAKER_02
01:10:30
And since I was just talking, the only other thing that I was going to add was Candice's report on the recovery court was great.
01:10:44
What was most remarkable is the sense of optimism all the way around with everybody in there about how successful it's been and the clients that are involved in it right now and how positive it's been for them and how it looks like it's going to have a good end product.
01:11:04
So I'm very grateful for that.
SPEAKER_03
01:11:08
And I hope we can look forward to some sort of follow up after the two participants graduate in October.
01:11:14
I'm sure we'll have something come to us.
01:11:21
Is that it, Ernie?
01:11:22
Dr. Ligon?
SPEAKER_08
01:11:24
I went to the Virginia Career Works yesterday, and they got hit pretty hard by state funding as well.
01:11:32
Dropped over 10%.
01:11:35
But they were excited about some grants getting into the schools and trying to teach children to be better in the workplace, which I think is very important.
01:11:47
And unfortunately, it seems that Nelson County schools are not responding to them.
01:11:53
So calling them out, even though they have left.
01:11:57
That's it.
SPEAKER_03
01:11:59
All right.
01:12:01
EMS council.
01:12:03
It seems like the last couple of months there's been some emergency the afternoon of a scheduled EMS council meeting and they've had to cancel a meeting because everybody's on scene.
01:12:15
So that was the case this month as well.
SPEAKER_07
01:12:21
Mr. Chairman, I apologize for interrupting.
01:12:25
I was just reminded sitting here that I didn't report on the ACRJ.
01:12:31
The regional jail board has not met the last two months, so I don't have anything to report from that, but we will be meeting in July, so just wanted to report on that.
SPEAKER_08
01:12:42
Was Mr. Barton's appointment done in June for jail board?
01:12:50
Oh, July.
01:12:52
We think it may be July, but we'll double check.
SPEAKER_03
01:12:53
Yeah, that's a new one.
01:12:58
Yeah.
01:12:58
All right.
01:12:58
Speaking of boards and appointments, we have the list of new vacancies, expiring seats, and new applicants.
01:13:09
There is an additional applicant in your packet for the service authority.
01:13:17
We have Marshall Saunders.
01:13:19
from the West District has applied for that seat.
01:13:26
Are there any other additions or updates to what we have in our packet, Amanda?
01:13:35
No additional applications other than Mr. Saunders.
01:13:40
OK.
SPEAKER_11
01:13:40
I'm going to do this by department.
SPEAKER_03
01:13:42
Yeah, I think that would be best if we break it down by department.
01:13:45
So let's go ahead and start with the Service Authority Board.
01:13:49
We have South District, we have Sergio Sanchez who is to be reappointed and now we need to discuss the West District seat.
01:14:00
David Hite currently holds and has held for quite some time and we have an additional applicant, Mr. Saunders.
01:14:09
Any input from the board?
SPEAKER_11
01:14:13
You know, I think wherever we can
SPEAKER_03
01:14:19
I have for years have been trying to reach out to the next generation of leaders in the county and trying to encourage some activity.
01:14:39
and I was excited to see Marshall apply for this and I think he would be good for the West District and good for the service authority.
01:14:47
So I would support him in that position.
SPEAKER_02
01:14:55
David Hyde has served on the service authority board as long as I've been on there and was on there when Jesse was on.
01:15:04
His engineering and background knowledge is the greatest in terms of institutional knowledge that is on the board.
01:15:13
I would certainly support him for reappointment.
SPEAKER_11
01:15:27
So has been tradition, I mean, typically, for example, as you remember, we typically appoint based off of what the holder of that, representative of that seat's preference is, you know.
01:15:42
I think that's still a good thing to hold on to.
SPEAKER_08
01:15:44
Does anyone talk to Mr. Hite about his willingness to participate still?
SPEAKER_03
01:15:52
He has not shared any one way or the other with me.
01:15:57
I have not spoken to him.
SPEAKER_02
01:15:58
His term doesn't expire until the end of the month and I've got a service authority meeting with him coming up in I guess a week and a half.
01:16:05
I'll have that discussion with him and then we could pick it up next month.
SPEAKER_08
01:16:10
We don't have to do this this month.
SPEAKER_03
01:16:23
With the pleasure of the board.
SPEAKER_02
01:16:25
Well, that being the case, I'd move that we accept Sergio Sanchez and David Hite reappointed to the Service Authority Board.
SPEAKER_11
01:16:37
I was going to suggest we do this one by one.
SPEAKER_03
01:16:41
OK, we can split them up.
SPEAKER_11
01:16:42
Split them up.
SPEAKER_03
01:16:43
Yep.
01:16:43
All right, so let's go ahead and vote on the South District Service Authority Board, Sergio Sanchez,
01:16:51
We'll do a roll call vote.
01:16:55
We'll let Amanda do the roll call vote.
01:16:58
Oh, I'm sorry.
01:16:58
That's her distance.
01:17:00
I thought you were saying.
SPEAKER_08
01:17:01
I'm sorry.
01:17:02
I actually let that slip by.
01:17:03
I didn't even know he was up.
SPEAKER_03
01:17:06
He's the only person that's stepped forward.
01:17:11
We're South District.
01:17:14
I'm sorry?
SPEAKER_08
01:17:14
Who has made the motion for Mr. Sanchez?
SPEAKER_11
01:17:18
No one's made a motion.
SPEAKER_08
01:17:19
Oh, OK. Well, I move that we reappoint Mr. Sanchez, South District Service Authority Board.
SPEAKER_03
01:17:26
Second.
01:17:27
All right.
01:17:27
Now we'll have a roll call vote.
SPEAKER_08
01:17:30
Mr. Rutherford?
SPEAKER_03
01:17:31
Yes.
SPEAKER_08
01:17:32
Dr. Ligon?
01:17:32
Yes.
01:17:33
Mr. Reed?
01:17:34
Yes.
SPEAKER_03
01:17:34
Mr. Parr?
01:17:34
Yes.
01:17:37
All right.
01:17:38
Next up, we have Service Authority, West District, either David Hite or
01:17:43
Marshall Saunders.
SPEAKER_08
01:17:47
Is it customary that both people fill out the same form so there's a comparison or just go on gut feeling?
SPEAKER_03
01:17:58
I don't know that the existing board member fills out an application.
01:18:04
I didn't think so.
01:18:06
Yeah, this is just something that's filled out for someone who's applying.
SPEAKER_08
01:18:12
This is a problem because they don't seem like equal candidates.
SPEAKER_02
01:18:18
Well, I would just say that it would be highly unusual for someone who has served for a long time without reasonable cause to be removed from the board to not accept their desire for reappointment.
SPEAKER_03
01:18:34
Any other input?
SPEAKER_08
01:18:38
Are we allowed to ask one of the service authority
01:18:41
I guess my interest is, does this man we're trying to replace attend meetings, is he active, does he have a lot to offer?
SPEAKER_03
01:19:03
How about we put a pin in that one and we revisit it at the next meeting?
01:19:06
How about we do that, since there seems to be questions.
01:19:08
All right, next.
01:19:10
Are there any other appointments on the list that need to be reviewed separately, or can we just approve the list as presented, noting that we do not have anyone for one seat on the Board of Building Code Appeals and the
01:19:32
Social Services, Central District.
01:19:38
Okay, I would make that motion.
01:19:39
All right, so we have a motion to approve the balance as presented.
01:19:43
Do we have a second?
01:19:45
Second.
01:19:46
All right, any discussion?
01:19:48
If not, we'll have a roll call vote.
01:19:50
Amanda?
SPEAKER_08
01:19:51
Mr. Redford?
SPEAKER_03
01:19:52
Yes.
SPEAKER_08
01:19:53
Dr. Ligon?
01:19:53
Yeah.
01:19:54
Mr. Reed?
SPEAKER_02
01:19:55
Yes.
01:19:56
Mr. Parr?
01:19:56
Yes.
01:19:57
Just one note, did that include the Aggie Forestville District under existing vacancies?
SPEAKER_03
01:20:03
Yes.
01:20:04
It included everything that was on the list, yes.
01:20:06
Thank you.
01:20:10
All right, next we have correspondence.
01:20:13
Anybody have anything to share?
01:20:15
If not...
SPEAKER_08
01:20:22
I went to the Heritage Center and took a tour and the
01:20:29
productivity and excitement about the things that are going on.
01:20:34
It was good.
01:20:35
I'm excited.
01:20:36
Yeah, pretty infectious.
01:20:37
Yes.
01:20:39
So go team.
SPEAKER_03
01:20:43
Yeah.
01:20:43
All right, then moving on to directives.
SPEAKER_11
01:20:47
Mr. Chairman, do we want to address the burden?
01:20:49
Do you want to go ahead and do that?
SPEAKER_03
01:20:50
Yes, let's go ahead and revisit the request.
01:20:54
Did you want to address that, Candy?
SPEAKER_07
01:21:06
I was not prepared to approve the request because that had not been something that had been done before.
01:21:21
And I felt like it would set a precedent.
01:21:24
The money side of it is not particularly an issue.
01:21:27
I think they may have estimated they would have three tons, which would amount to $165.
01:21:32
But I just didn't want to set the precedent for us to be relieving people of their obligation for tipping fees for every event that's going on in the county.
01:21:49
I just want you to be aware of that, that they had come to me and I have responded in that manner.
01:21:57
Certainly up to the board.
SPEAKER_02
01:22:01
I would say I think that point is well taken.
01:22:06
We have many community activities and events throughout the county year after year after year.
01:22:15
It would be hard to parse out which ones are worthy of having the tipping fees waived and which ones aren't and would certainly take up maybe more time than we really want to do to have to deal with them all on an individual basis.
SPEAKER_11
01:22:37
My only thought is I've been to part of a few events in Nelson County
01:22:48
Shipman and all that and throw our few bags of trash in there and that's free.
01:22:54
I mean, you pay taxes, right?
01:22:56
And ultimately, that trash is going to be going to Nelson County.
01:23:00
And maybe there is something to be talked about with those who are hosting events.
01:23:05
Is there some qualifier?
01:23:08
Because it's a positive event that they put on over there.
01:23:11
And that's a big deal and historic for us.
01:23:15
And I mean, us being able to support those things, because the reality is if we say, hey,
01:23:22
We're going to give you 300 bucks worth of tipping fees.
01:23:25
That's going to take care of all the trash needs.
01:23:27
The reality is they're not going to produce much more than 10 tons worth of trash if that, you know.
01:23:33
So in my mind, it is a little bit of a it's a affordable, positive thing we can do for our community.
SPEAKER_03
01:23:42
I agree.
01:23:42
For me, I we are blessed to have so many groups like the Road to Club and and other groups like them, the Lions and
01:23:52
and whoever's putting on an event.
01:23:54
We've got something coming up this weekend at Rockfish with the truck pull and for FFA and all that.
01:23:59
There are always events going on and we're very fortunate to have that.
01:24:04
I agree that we don't necessarily want to set a precedent for one group and maybe this is something we need to revisit as a county, but I don't think we need to be setting precedent on one event and one organization.
01:24:18
I also
01:24:20
I'm a little reminded of when my kids were little and when mom said no and they went to dad and asked and that really frustrated me as a parent so I've kind of got that going on right now too you know mom said no and so there's a little bit of that right now but I do think this is something we could revisit as a county and but for now I'm a no and this is in my district and I grew up going to the carnival you know when I was a little kid my parents always my dad was ruined and all that I'm a no on this.
01:24:54
So what's the pleasure of the board?
SPEAKER_11
01:24:56
Well, there's no use in doing a motion.
01:25:00
We can take no action.
01:25:01
I was going to say, there's a motion.
01:25:03
I mean, I have no problem making a motion to give these guys $300 worth of a waiving fee.
01:25:08
And I'm going to make that motion, please.
01:25:13
If it's that, if it's.
SPEAKER_03
01:25:17
Then where do we stop?
01:25:20
And it's not 300.
01:25:21
It's only 170, estimated.
SPEAKER_11
01:25:24
The money's not the point.
01:25:27
I got 100 bucks for you.
01:25:30
That'd be good.
01:25:30
I got 100 bucks for you.
01:25:32
There you go.
01:25:33
That'll take care of your tip of the piece.
SPEAKER_07
01:25:37
I do think if it's something the board wants to consider doing that we should develop some sort of policy that we can live on so it's not a subjective decision every time.
SPEAKER_03
01:25:48
That's my point exactly.
01:25:51
Okay, any other directives from anybody?
SPEAKER_02
01:25:56
I just, Candice's recommendation of getting together a meeting with VDOT on the traffic study would inform us about what we think our options are and what our
SPEAKER_11
01:26:25
I'll appoint two of you to participate, or would you rather have them come and speak with the board in session?
01:26:33
I have no problem with just two.
01:26:35
I think just two, as long as I get to be one of them.
SPEAKER_03
01:26:39
Mr.
01:26:40
Chair.
01:26:40
Mr.
01:26:40
Chair and Ernie.
01:26:41
I didn't just volunteer.
01:26:43
I agreed to having two.
01:26:46
I'll appoint somebody from the board.
01:26:48
How about that?
01:26:52
I mean I'm seriously I'm thinking yeah he's not here I don't want to appoint him but he would be most impacted with his district so that's what I was thinking.
01:27:03
Any other directives?
01:27:07
Wow.
01:27:09
I mean it's not even 3.30 yet.
01:27:11
You want to sit here for a while?
01:27:13
I'll entertain a motion that we adjourn.
01:27:15
So moved.
01:27:16
We have a motion, do we have a second?
01:27:17
Second.
SPEAKER_03
01:27:18
All those in favor signify by saying aye.
01:27:20
Aye.
01:27:20
Chair votes aye.
01:27:21
We are adjourned.
01:27:22
Thank you all.