Board of Supervisors Meeting   1/12/2021

I'm waiting on my go ahead over here.

Oh, got it.

Ernie.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

introduce your group and what it's about.

Is that correct?

I'm sorry.

possibly even the AI and livestock locally here in a certain price would be affordable to a local farm.

But they have a very well laid out facility.

They also have it laid out, they were having rodeos or stuff like that that they would have holding facilities that would have water and food as well.

You have to maintain the cattle.

If you want to do sheep, cow, deer, you can pretty much run pretty much anything through the facility.

I agree.

The cattle facility is fairly cheap, and that's probably why it looks as good as it does.

You know, there are a lot of questions when you go to doing something like this.

What are the staffing needs for a facility of that size?

A lot of the investments that came in outside, like Farm Bureau was a very big investor in this.

There was a very large branch that helped pay for this facility.

But do y'all have any questions?

Why don't you introduce the two guys with you?

You know, I graduated the same year that David graduated from high school.

You still live here.

That's about all I have, that's what I'm doing.

And I can't be more excited.

Discussion at the end of the meeting.

Is that the model that you're looking at?

Yeah.

There's another one in Rockbridge that we just not eligible to get tobacco money.

All right.

At this time, I will turn the chair over to Mr. Carter to elect a chairman and vice chairman.

As Mr. Harvey said, this is the annual organizational meeting of the board.

Thank you very much.

Otherwise, I would just go through individual nominations.

Second.

Hearing none, Grace?

Mr. Rutherford?

Yes.

Mr. Harvey?

Yes.

Mr. Reed?

Yes.

There you have it.

Do we normally read that resolution?

No, the board would just consider page two if you're comfortable with the individuals listed in various capacities, listed there on page two of the resolution.

Yeah, we need to probably go through that

It's pages 12 and 13.

Just read them out, each one in the video.

and Nelson County Planning Commission, Ernie Reed.

What was your reason?

Well, I just

That's one of the higher ones that we've kind of fought them around.

And so I would, I object.

Does that make sense?

Well, we can cross that bridge when we get there.

Yeah, we do the points once we get there.

OK.

So for our needs today, I'm looking for a motion.

Because I was willing to do that with this other stuff.

We were short a couple meetings this year and I missed one and I'd be happy and pleased and honored to stay on the Planning Commission.

So there's no changes to the list?

Oh, I'm looking for a motion.

List of performance and things that we have listed.

Yes.

Mr. Reed?

Yes.

And we would like to get this back into place so that it would be possible for the Board of Supervisors to meet through video conferencing if necessary.

I move to approve the consent agenda with the changes in the suspension.

OK, we have a motion and a second.

Mr. Parr.

Yes.

Mr. Rutherford.

Yes.

Mr. Harv.

Your mic is not on.

I was trying to play it.

Thanks.

Mr. Brown.

Steve, we're going to do the six year plan today.

Next one.

I do know that there was a couple instances that may not have been related directly to that but could have been a factor.

I'm just saying I know they did their build out you know on

So at this point, they're probably going to be, I don't know.

And even if they are, if it's still an unsafe situation, we can start playing.

I reached to the law enforcement, seeing how the interactions have been.

And we couldn't do nowhere near the stuff that they are doing.

But I think, I mean, you know, and this might be a memo to pass on to Culpeper because they're almost in the alcohol at this point, so.

694, Naked Mountain Road over in Shipman,

Orange cones, you know, I don't know what the standard is for leaving orange cones up but they've been there for a month or two.

Well, I'm not really aware of what's going on right there, Jesse.

At this time, I have nothing else.

I mean some of them things I mean they got over a foot deep but yeah that's been done but they have several holes that you can't hardly miss on that road if they just look at them that's it okay yeah

See where we're at.

It's the same plan that we would do the public hearing on for.

What I mean is like if there's any completions since the last one.

You'll ask Rob for that.

Because I know Ariel and High Peak were around the corner.

None since the 7th, I don't know what, but five in the first seven days.

We have a presentation from Mr. Foley on fiscal year 20 article.

And then the last thing, management's consultations with other independent accountants as far as where management did not consult with any other independent accountants in terms of a second opinion job.

Are there any questions from anyone?

On page 19.

Kind of

Yes, I have no more questions.

It's a great habit to do this year after year.

And to come up with the results.

Yeah.

Thanks for having me.

Thank you.

Re-evaluation Special Use Permit Application 2020-04 Extended State Campground.

Hey everyone.

And if you have any questions for me as well.

How do you have a campground with one track?

to address these tiny homes, RVs, things that don't really fit or match the campground definition.

You're not under any obligation to decide this today.

It's not on the docket for the next month or two.

Is there a period of time that one may occupy under a campsite?

For this campsite?

Yes.

Which the board has the option to not allow that as well.

Is this what's expected or is the person expected to rent semi-permanent?

which a way to bring the property into compliance would be to apply for a campground permit which would continue to allow her to rent the site out for Arby's and travel trailers.

This can't be rented permanently under present conditions.

So what they're asking for is to be able to rent the site out to RVs, travel trailers, for up to six months at a time.

You're talking about one single unit.

This is from the applicant, the owner.

The tenants burned theirs down in March of 2008.

The same tenant?

That could be, I believe, part of the condition that you can have a subsequent tenant for longer than six months

But the board would probably need to make that as a condition if you approve this.

And I thought of that because we put on there that anyone doing these uses needs to contact the Commissioner of Revenue for business license and life and taxes.

I certainly agree with Mr. Harvey that that application is more of a means to circumvent the ordinance and it's not really a campground.

Any other questions for Mr. Bishop?

And if the thing they're talking about is more than 30 feet, does it require one?

I believe you're talking about our definition for motorhome, which is reference... No, I'm not talking about the motorhome.

I'm talking about our camper.

There is a reference to the length of the camper in the motorhome definition.

When I had the trouble at my house and I moved a camper in and lived in it for two years, I was told I wasn't required to have it because mine was, it was bigger than what that ordinance come under.

You said you were building a home at the time?

But, you know, I was told I didn't have to have it because of the fact that it was 30 foot long or something like that.

You weren't, it wasn't a tenant occupied structure.

It was an old one.

I would think you had a new one in your yard during repairs and construction and that type of thing.

I would suggest to the staff, I also understood it was going to be a temporary use if you would move back into your home.

I still would end up getting a permit.

Does anyone wish to ask questions of the applicant?

Does the applicant want to speak?

Trust me.

And the conversation- Which is no longer there.

I want my land.

Thank you.

No, she can't.

But she is telling us that she would, you know.

I'm finished.

I'm sorry?

So we can help you.

If we turn it down, that helps your situation.

I guess, I don't know, but I'm just telling you.

Well, you won't be able to get this woman back.

I won't be able to get this woman back?

You won't be able to get a trailer there.

Well, if I may, if somehow the tenant would prevail and come back, then county zoning enforcement would be against the property after not the tenant.

I think those legal situations can sort themselves out and then we find out whatever, which I don't think we will.

So where are we?

We're going to make a motion.

I move that we turn the application down.

I second.

So does this mean Chief can come back and sue him?

We can't give you a legal advice on that one.

You can no longer have a tenant like that.

She can't come back.

She can't come back because you don't have the permission to do it there.

Nobody's allowed to live there.

And she's the one who created this nightmare.

We're going to come after the property owner, but I mean, you have some grounds in to move her out of there because you can't do it.

I mean, I evicted her back in June.

We're helping you.

I'm sorry?

We're helping you.

Thank you.

We're trying to.

Okay.

Any more discussion?

Yes.

We have a second.

Mr. Rutherford?

Yes.

Mr. Barton?

Yes is to deny.

Mr. Farr?

Yes.

Mr. Harvey?

Yes.

Mr. Reed?

Okay, next item, report on CARES Act funding.

So I'd be happy to take any questions and then if you'd like to consider it.

I mean, how much money do we have?

I'm going to say probably about the whole course of the time.

It's like March.

We probably charged about $17,000, I think it was, in December.

Further account with that, now does that include the school system's employees as well?

No, it does not.

Social services, is that a similar situation?

Yes, that would be a similar situation.

I think this is...

Constitutional officers, they have their own leave policies unless they fall under the county's leave, so they could potentially decide not to participate, I suppose.

So, this is something that you thought of that could benefit people who work for the county?

Yes, and I believe there are other localities out there considering this as well.

People will have the potential still to contract this virus and be away from work for up to 14 days or longer.

And the fun is if people are worried about, you know, their leave balances, use of their leave, they're going to come to work sick, they're not going to leave when they're sick.

I think the thinking is really good.

I'm just not sure how appropriations are.

We would just continue to administer the program without any federal funding.

Sure, so it would just come out of the general fund.

Got it.

I have no issues with this program.

We're following up on meeting the county, the whole county organization registered and established for the vaccines.

1799-98, one from Piney River Fire Department for the mini-split for 5850 and then an extension of the local continuation of actions.

Hopefully, the board will consider that too.

That means when I'm sick or not, I get... No, no, no.

You're reducing the number of staff that will be interacting.

Any contact they have is going to be outside of the work scope.

But we're still dealing with the public.

If we don't have, if we have employees that their daily performance is not

We're so small that it really does kind of impact us

That definitely works.

What else does the first two have to do with the request from Gladstone and Piney River?

Mr. Chairman, I move that we- Hold on just a second.

Has those two things been brought before the emergency services council?

I do not know.

They're set up.

They may have had some outside communication, but I don't know that it's actually gone before the council.

I mean, what was the last one we approved for something that... That went through the council.

and Blower Motor on their train package unit, whatever that means.

They should go through the

I don't think we really thought about it, bringing this board to the board.

And Dave, are they putting in eye condition at the pattern room?

He's pretty hot in the main park.

Well, how... knowing the way that building is built, there's no... How would you ever cool it?

With three mini-split units, 36,000 BTU mini-splits.

We certainly have a lot more time now to spend these funds.

We're under no... Not under the gun anymore.

It's like I don't know how some of them are getting the word or whatever, but they ask for things that are not going to the council.

So we certainly can defer this until we get a recommendation directly from the council.

Well, that's supposed to cost.

Is it a hardship on you for any reason?

No.

Okay, so maybe we can

But I believe if we were doing it direct to them, that's why it goes to the bid process, isn't it?

I think technically any sub-recipient of these funds is supposed to

So is it appropriate for staff to reach out to the council and let them know that we'd like to hear from them directly about these?

And so now that we have more time, we can definitely go through the council.

The continuation of benefits and...

I think allowing the rotating schedule.

So we don't need to have a voice vote on that, we can just...

Yeah, that's fine.

Okay.

Would you like them separated together?

Alright.

Then we're looking for a voice vote on... We don't have a motion.

Second?

Okay, we have a motion and a second.

Mr. Reed?

I would encourage all departments in the county to seriously consider

Thank you very much.

If I may, if we communicate back to the two departments and then a letter comes forward from the council that the board wants to proceed or just bring it back to you for formal approval.

So you'll want to extend this to all the constitutional offices and all that stuff, social services,

Yes, but I would hope that they would be able to do it.

The first thing they would do is come back in.

That should not enter into my decision making.

That's just how it can be.

Well Steve, everybody in the general public has the same problem.

Well, this is the county's organization.

And this is the school board capital improvement plan fund appropriation request.

And maybe Ms. Irvin or Dr. Eagle would present that.

OK. Would either of you like to present that for us?

would encourage savings by the school system and the completion of projects that have been identified by the board and submitted to the Board of Supervisors that we can accomplish little bit by little bit.

Well, I know it's both men, that's what was...

I know the board has been generous to do some projects that, on a project by project basis, but I don't think that there was a procedure in place that it automatically occurred.

I don't think it occurred automatically, but if the school board requested an appropriation of the yearly balance, then the board's been unbeatable.

capitalized on capital improvements.

And that would be the desire here would be to have the savings to address those things that are either required in the security grant or on our capital improvement plan.

Now, this greenhouse has never been a top priority, but now it's the top priority you have.

What is never been a priority?

This greenhouse.

Ranger, and again the school board has not has not only said that is our number one priority that is just from my reading of the school board they have always looked at safety as their number one concern and because it has been identified by a professional as being a safety concern I would anticipate that would be something that they look at.

Well, especially if we haven't helped Mr. Carter.

If I may, the architects report, if I read it correctly, suggested it seemed like their recommendation was more to tear it down to the foundation and rebuild it instead of repairing it.

building structure on top of what the base is now.

Correct.

No, that's what I'm suggesting.

It's being used.

Not necessarily directly for that, but with intentions.

There are a number of factors to consider as the school board makes that decision.

And then what, I'm not sure if I missed this.

I just listed the greenhouse as a possibility for public safety.

And so I would hope that some of this money could be in that.

But I think, I wish we could find a way to do one without taking away from the other.

We'll pay for the two by fours next.

could roll over from year to year and then we could put it in at any length.

So we're talking about replacing the roof again already at the high school?

So that membrane roof that's there, it's reached its end of the 20 years, end of the warranty period as well.

And I know this is a stress.

Been here the whole time.

It would be nice to have a schedule so that some of those things that have been on the list for 20 years can start

If I may, that would be a wonderful item for us to take up at a joint meeting.

Is that the amount that was returned?

Yes, sir.

So you're asking for that money to be reallocated in the school capital?

Second.

OK, we have a motion and a second.

Mr. Harvey?

Yes.

Mr. Barton?

Yes.

Mr. Reed?

Yes.

Thank you very much.

The budget closes in June.

And so those were the sources of revenue that we used to pay the bonuses.

Would that be accurate to choose left over funds or knowing a capital improvement or?

I guess had they not been spent for bonuses at year end, they possibly could have been, yes sir.

That's the way to describe it, right?

We were looking at where we were tracking from when school started at the beginning of August through December to see whether we had saved enough money to do that.

You know, we didn't know any, I mean, I just think the communication between the two boards still needs to be improved.

I don't know.

I don't think it brought us here.

I didn't learn it from my spouse.

Dr. Eagle said they came up and they were going to wait and kind of see what we were going to do today.

You talked to the board or you talked to

Yeah, she came here in December, I remember.

Next on the agenda is the consideration of employee compensation.

Is there a sense of when the kids are going back to school or is that still riding?

But right now they're looking at pre-K through three coming on board.

And that seems to be the most crucial, every way you look at it.

That's exactly right.

OK, thank you.

OK. OK.

And I believe Social Services has 16 full-time employees and two part-time.

Is that a motion?

Normally, we would be the lead on this, but now we're bringing up the tail.

We're bringing up the tail, yeah.

Well, we got social services on this trip.

I think we're trying to make a motion, Skip.

Where are the people underpaid at?

The people who do the work are underpaid.

You've got to think about the damn people that pay the taxes to give those people all them raises.

to help people in our community who help people who are in the greatest need.

It helps them out a lot more.

So the ones in the higher echelon are going to get a whole lot less than, which I don't have a problem with that.

You don't have a problem with what?

So the lower end will actually get more of that.

We have a motion.

Okay, did you get that?

Okay.

Mr. Harvey.

Yes.

We appreciate it.

We appreciate that.

Now they haven't bought it on Christmas, so now they're going to still have it.

Okay.

Stephen, look out a report for us.

Do we have another report?

I'm looking at the wrong spot.

I think it's the Nelson

I had put a memo about the fire department, too.

So it seemed to be a good location.

And we decided that, you know, we'd start through.

So, as I said, we've included more sense if we did it somewhere like this that everybody that's gone 10 minutes from work instead of, you know, an hour.

at planning sessions, strategic planning sessions, establishing board priorities.

And what's important to each of us?

and I think Mr. Harvey, well Mr. Harvey just wrote for Mr. Reed and then through this before as I recall I think you'll find it to be a pretty interesting process on how the board comes to consensus on establishing priorities for the county.

So I'll be taking that up later, but I, if...

Maybe it could still be one meeting to do all.

And we may not need a facilitator for that.

Not just in controlling costs, but how to maximize the value of education.

and I can already tell the board there were four options to the committee last week and fortunately Elmore and Charlottesville agreed that we should take the less expensive option in presenting to the OFAR jail board when the budget comes forward probably to them in March but Nelson's going to see an increase of about $225,000 so we'll be over for the first million dollars for the first time in the history of our

Is that based on demographics or the amount of service that it provides?

Now it's either, as I've called correctly, 11% or 15% of the overall jail population.

So, you know, slap them on the hand and go do it again.

Mr. Carter, a minute ago, you threw out four dates as potential dates.

Mr. Boyles responded and said he would be the name of those dates, which were January 26th, I think it was Monday, and 29th, which is a Friday, and then either February 2nd or 12th.

Chair?

Well, how about we schedule it?

I guess you're going to discuss it.

OK. Board reports, Mr. Parr.

And all I can think of.

Mr. Harvey?

To say that.

And that brings us up to appointments.

The Agricultural and Forest Falls District Advisories Committee.

You OK?

Grace's suggestion as well, maybe.

I'm really kind of interested in the views.

Okay.

Second.

Okay, you skipped the tab, I didn't you?

Yeah, also the reappointment of Mary Cunningham.

I'll amend my second.

Do we have a motion and a second?

Mr. Harvey?

Mr. Harvey.

Come back.

We'll talk about it later, but thank you so much.

and several people in the county that will come pick them up for you.

Yeah, I've had a lot of people question, Jesse mentioned the fire clock, but I'm getting questions on an update on the CARES projects that we have and how the changing of the timeline may impact the changing of the construction schedule and if at all or not in the four areas.

So the backbone might be in place, but hookups not completed.

I don't think either of you did that.

I don't think I'm as a broadband authority at all.

The 1.25, yes.

Yeah, so yeah, we will continue that.

So that's what I would like to do if the board would think that's a good idea.

Would you look it up and let some of them do it virtually?

Although I would certainly hope that everybody could be in person.

Yeah, I mean, if I could just then look at them, then they're lying to me.

The school board does it as a board.

We can space people.

I remember you mentioned it here.

Late February, early March.

Late February, early March.

Maybe mid-March.

you know I'd like to do both those things within a week time span that way our brains don't you know forget what we just talked about you know what I'm saying it's like do the 29th and do your first weekend right I know you're talking about the 29 that is would be like a work session via just our board yeah okay so let's look at that name those chip dates against because I think chip being the moderators would be an excellent 26 29 second

26 or 29 are both open banks for me.

Do we want to have a facilitator for that meeting?

Can we do after lunch?

So do you have any preferences?

Thursday evening, I have a TJPDC meeting, so I'd like to know.

I like that day.

When the two boards meet, is it just to establish priorities for capital improvements?

I believe that when the school boards meet that the agenda might be broader than just...

Broader in what respect?

So my question is for the board, just for your consideration,

What's the purpose of the meeting?

We understand their difficulties and they understand our difficulties without being specific in having to make decisions, you know, and just interacting.

Yeah, considering the budget, I believe there's a budget work session scheduled for end of January?

For the budget?

going forward in the budget, as well as, as Mr. Barton said, develop a better rapport.