Central Virginia
Louisa County
Board of Supervisors Regular Meeting 11/3/2025
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Board of Supervisors Regular Meeting
11/3/2025
Attachments
Ag 11.03.25.pdf
BOS AG 11.03.25.pdf
BOS Minutes - November 3, 2025 .pdf
Public Hearing Notice - November 3, 2025.pdf
1. I. Call to Order - 5:00 p.m.
2. Closed Session
3. II. Administrative Items - 6:00 p.m.
4. 1. Invocation - Mr. Williams
5. 2. Pledge of Allegiance
6. 3. Adoption of Agenda
7. 4. Minutes Approval
8. 1. Board of Supervisors Regular Meeting Minutes - October 20, 2025
10.20.25 Minutes.pdf
9. 5. Bills Approval
10. 1. Resolution - To Approve the Bills for the Second Half of October 2025
10-30-2025.pdf
Bills Approval
Passed 7-0-0
Approve
11. 6. Consent Agenda Items
12. 1. Resolution - To Authorize a Supplemental Appropriation to the FY 2026 Budget for Fund 0210 Asset Forfeiture for the Sheriff's Office
Budget Supplement- Sheriff's Asset Forfeitures
Passed 7-0-0
Approve
13. 2. Resolution - Posthumously Honoring the Life and Service of Gerald Bowles
Resolution
Passed 7-0-0
Approve
14. 3. Resolution - Transferring Ownership of a Vehicle From the Louisa County Board of Supervisors to the Louisa County Public School System
Resolution
Passed 6-0-1
Approve
15. 4. Resolution - To Approve and Award a Contract for On-Call General Contractor Services
Bid Overview.pdf
On-Call General Contractor Services
Passed 7-0-0
Approve
16. 5. Resolution - Posthumously Honoring the Life and Service of Gloria Layne
Resolution
Passed 7-0-0
Approve
17. III. Recognitions
18. IV. Public Comment Period
19. V. Information/Discussion Items
20. VI. Unfinished Business
21. VII. New Business/Action Items
22. 1. Resolution - To Approve the 2026 Thomas Jefferson Planning District Commission Legislative Program
TJPD Leg Prog. Louisa.11.3.25.pdf
Resolution
Passed 7-0-0
Approve
23. 2. Resolution - Authorizing a Budget Supplement for Holly Grove Volunteer Fire Department for Roof Repairs
Budget Supplement - HGVFD Roof Repair
Passed 7-0-0
Approve
24. 4. Resolution - To Approve and Award a Contract for Towing Services - Inoperable Vehicles
Bid Overview.pdf
Towing Services - Inoperable Vehicles
Passed 7-0-0
Approve
25. 3. Resolution - Authorizing County Staff to Apply for Grants less than $20,000 Prior to Board Approval
Applying for Grants less than $20,000
Passed 7-0-0
Approve
26. VIII. Reports of Officers, Boards and Standing Committees
27. 1. Committee Reports
28. 2. Board Appointments
Bd appts 11.03.25.pdf
29. 3. County Administrator's Report
County Administrator's Memo 11.03.25.pdf
VDH - Jerdone Island 10.21.25.pdf
30. IX. Public Hearings
31. 1. Resolution - To Approve Conditional Use Permit Request - CUP2025-08 American Tower Asset Sub II, LLC, Applicant; 4 All Land, LLC, Owner; Lori H. Schweller, Agent
American Tower Asset CUP Memo BOS.pdf
Attachment 1.pdf
Attachment 2.pdf
Resolution
Passed 7-0-0
Approve
32. X. Adjournment
SPEAKER_01
00:00:55
George, I unmuted the mic, so we're recording now just FYI.
George Goodwin
00:01:29
Mr. Egglund, is everything in good shape, technology-wise?
SPEAKER_01
00:01:32
Everything is in order, thank you for asking, Chairman.
00:01:34
Very good.
George Goodwin
00:01:36
Very well then, I'd like to call this December meeting of the Louisa County Planning Commission work session to order.
00:01:44
And we'll start with a capital improvement plan update.
SPEAKER_04
00:01:54
and chairman and members of the commission.
00:01:56
Tonight I'm here to present the capital improvement plan for the items that we would like the Planning Commission to review.
00:02:04
So this meeting of we will go through at a very high level just the projects that we feel like
00:02:10
On page 7 of the book, you will see the capital improvement request for this fiscal year.
SPEAKER_03
00:02:39
And then the items in yellow are the items that you will see more detail on in the book.
SPEAKER_04
00:02:45
So the first item in yellow is the Firing EMS Fire Training Center.
00:02:50
Not all of these are for 27, but by law, y'all are required to look at these type of items for five years.
00:02:57
So we can at least have a five-year plan.
00:02:59
The county went years ago to looking at a 20-year plan.
00:03:02
We know these numbers are going to change.
00:03:04
But at least we know these projects are things that we need to keep in the forefront, that we may need to save money for.
00:03:09
We may not have the need if something changes, but at least these are items that we don't forget about.
00:03:14
and it helps us planning for projections of how to pay for them in the future.
00:03:18
So the Fire Training Center is an FY28 request and this is a building out at where our current Fire Training Center is.
00:03:27
It would replace that building and it would be a new facility to meet the growing needs of our personnel and we could provide our own training, professional development, things like that.
00:03:37
which we've already started to do it's just such a small unit there but as our staff grows it's almost a money savings to do it ourselves so that's what that's for.
00:03:47
The next one is a new station at Zion's Crossroads Fire and Rescue.
00:03:54
The facility they have there now we're going to do a study and see where the best places to put the next stations like based on call volumes and numbers of calls and
00:04:06
Response times and things like that.
00:04:08
We're going to do a study in 27.
00:04:11
See if Zion's cross order Ferncliff are the areas we need.
00:04:15
We feel like they are based on what we see.
00:04:17
But we're going to look at the study with with a third party and make sure we have the right locations.
00:04:22
And then the following year in 28.
00:04:24
We hope to put stations where they're needed for better response.
00:04:30
Then the fourth thing for Fire and EMS is an upgrade expansion for the Locust Creek Volunteer Fire Department.
00:04:37
We have career staff there.
00:04:39
Right now they're not set up to house all the career staff we had in a really good way.
00:04:45
And so this is an expansion so that we can have women and men at that station.
00:04:51
We would give them a day room place for the kitchen and do some safety upgrades that are needed out there, make it ADA compliant, things like that.
00:05:01
Any questions on those?
00:05:05
Okay.
SPEAKER_04
00:05:06
Next, the General Services Projects.
00:05:09
A couple of these you've seen.
00:05:10
The landfill closure and the new cell development funding.
00:05:15
We put annual allocations in these funds so we're saving for when we have to open a new cell or close a current cell based on regulation as those times come.
00:05:25
So the money you see in this area is to continue to save for when we have to make those changes.
SPEAKER_03
00:05:32
Animal Shelter Building Edition.
SPEAKER_04
00:05:34
This is to build an addition to our current animal shelter so that they have a added space to care for the animals.
00:05:42
If a sick animal comes in, it's easier to quarantine, gives them more space to intake and for fenced-in areas for the animals.
00:05:51
But to make that a better facility, that facility's been there a while.
00:05:54
And they do great things there, but this is to give them more room to handle and do what they need to do.
00:06:01
The grounds maintenance shop, that's to construct a post frame maintenance shop for our parks and rec ground maintenance equipment.
00:06:11
Right now they're in a mobile unit for the staff that works out of a little mobile unit.
00:06:15
I don't think there's running water in it.
00:06:17
It's just this facility that they have now is smaller and this would make as we grow and the county grows and we maintain more areas that would give that additional space.
00:06:26
Then we have an airport maintenance building that's we're looking at for potentially 28.
00:06:31
And that's a storage facility at the airport to keep the grounds maintenance equipment and facility equipment and maintenance supplies that are strictly like airport specific kind of things out there that they have out there.
00:06:45
The next thing I put this one on here because it kind of goes with the animal shelter building addition.
00:06:51
Once the building addition is set and the fire training is done and the storage buildings are built, they want to do the roadways and the signage and the paving.
00:07:04
So that's what that animal shelter, fire training center, storage building, paving, parking lot, roads.
00:07:10
It's once they get all that other up and done that we can, and they want to do the roads all at one time because the amount of asphalt is cheaper to do it at one time.
00:07:18
But this would be to put the road structure and the paving in for that.
00:07:23
Any questions on general services?
00:07:27
I'll keep going.
SPEAKER_00
00:07:28
Mr.
00:07:28
Chair.
00:07:29
Mr. Goodwin.
SPEAKER_04
00:07:29
Yes, sir.
SPEAKER_00
00:07:31
Thank you, Mr.
00:07:32
Chair.
00:07:32
I have a question, Deborah.
00:07:35
As we are taking on more responsibility at the airport and the airport is growing, has anyone mentioned the need to put a substation or some sort of a fire capability at the airport?
SPEAKER_04
00:07:53
No, not at the airport at this time that I'm aware of.
00:07:58
We are pretty close here to the Louisa Station and that may be something they consider when they do the study of what's needed, but to my knowledge, not at this time.
SPEAKER_00
00:08:09
If I could continue, I realize the proximity of both Merrill and Louisa, but when something happens at the airport, it's going to be catastrophic.
SPEAKER_04
00:08:22
Pass that on to the appropriate department.
00:08:32
I'm sorry.
SPEAKER_00
00:08:33
OK.
00:08:35
Thank you very much.
00:08:35
Thank you, Mr.
00:08:36
Chair.
SPEAKER_04
00:08:40
Sorry.
00:08:41
Just making a note on that.
00:08:43
Any other questions on that?
00:08:46
OK. For the public schools, we originally last year had a new elementary school in for FY30.
00:08:56
The population in the schools have grown this year immensely.
00:09:01
As the county grows, our school population's grown.
00:09:04
And it looks like we're going to need potentially a new school
00:09:07
in FY28.
00:09:09
So we've got a little bit of money in 27 to start doing the planning and the design and all that good stuff and then in 28 build the school.
00:09:18
So that's what that's for.
00:09:21
Parks and Rec long-term capital project reserves.
00:09:24
This is a continuation, it's a savings plan to continue to save for Parks and Rec capital projects in the future.
00:09:31
This could be things like the indoor aquatic facility or a community center, but it's saving towards those needs as you all identify in the county, they identify those needs that we need.
00:09:42
So we're continuing with that.
00:09:45
The Water Authority, we have the Bowlers Mill dam improvements.
00:09:49
We've been doing an annual allocation for that.
00:09:52
It's classified as a high hazard dam.
00:09:55
And we are going to be required at some point to do some upgrades to prevent a dam failure.
00:10:02
We've applied for grant funding.
00:10:04
And once that grant funding comes in, these funds would be used to meet the match.
00:10:11
The Ammonia Nitrogen Louisa Regional Wastewater Treatment Plant Ammonia Nitrogen Project is again an annual allocation to upgrade the plant for freshwater ammonia nitrogen regulations.
00:10:27
These upgrades are anticipated at N-26.
00:10:32
We'll have to start with them and then it'll go over a period of several years to complete them.
00:10:40
Louisa County would pay half and then the town of Louisa would pay half on this.
00:10:45
And we're also hoping for grant funding and other things that will offset some of these costs.
00:10:51
There potentially will be more water authority projects.
00:10:56
We're kind of doing a study right now to determine what those needs are and when we need to place them.
00:11:01
So as we get that information, we'll add those and I'll bring you all up to date with those when we get that finalized.
SPEAKER_03
00:11:06
But we weren't quite ready with that yet.
SPEAKER_04
00:11:09
Next, the Louisa County Airport.
00:11:12
All these projects you see listed for the airport, these are done with grant funding.
00:11:17
The federal grants normally pay about, I want to say, 80 some percent.
00:11:24
The state normally pays about 10 percent.
00:11:28
So it's like 90 and 8 and 2.
00:11:30
The county pays about 2 percent.
00:11:32
So to get these done, it's normally once we get the grant funding.
00:11:35
So some that we're in for 27 originally have moved out to 28 as the grant funding becomes available.
00:11:42
So and so the first ones that they'll work on, we've already done the design part or working on the design part for the Southside apron taxiway hanger site.
00:11:52
And the next step would be the construction once that's done.
00:11:55
And then the next one that's in a row would be the south side access road parking.
00:12:01
We would start with the design and then do construction also in 28.
00:12:05
And then I listed some of the others that if after those are done that could potentially be done as the grant funding came out.
00:12:12
Again, this is very high level.
00:12:14
I will take back Mr. Goodwin's suggestion to see if that's something that we can look at.
00:12:20
And if you have any questions, then I'm here to answer them.
00:12:25
Or if there's any other projects you want to know anything about.
George Goodwin
00:12:29
Questions from the commission?
SPEAKER_04
00:12:37
Thank you all very much.
00:12:38
I will see you in January.
George Goodwin
00:12:43
All right, that is all that's on the official schedule here.
00:12:48
However, I do see a couple of other odds and ends that have shown up.
00:12:54
Do we have a few other items for the work session here?
SPEAKER_03
00:12:58
Well, just to bring up, I believe Ms. Johnson passed out the filing schedule and public hearing dates for 26.
00:13:07
So you have that for information.
00:13:12
The school enrollment update, I believe, is information that Mr. Dickerson had asked for in October.
00:13:18
And we got that, and so Ms. Johnson provided that for you all to look at.
00:13:23
And I think that kind of goes to some of the school issues that Ms. Colvin was talking about in the CIP with the new elementary school.
00:13:32
I think there's some information in there.
00:13:34
And the third item that was passed out, and this was kind of just really to get it in front of you all this evening to let you know,
00:13:43
that will be bringing this back, excuse me, to the Planning Commission.
00:13:48
There have been several instances in which county administration has received requests for replacement of road signs.
00:13:55
And currently the ordinance in chapter 64
00:13:59
When the E-91 addressing and street naming was done in the early 90s, the ordinance that was written didn't address future maintenance and replacement of road signs.
00:14:10
So the Fire and EMS Department has been responsible for doing that, and they have an amount in their budget every year, but each sign costs about $270.
00:14:20
So really what we're doing here is two-part.
00:14:23
It's amendments to Chapter 64, which the Planning Commission won't have a public hearing on because it's outside of zoning and subdivision.
00:14:32
That will be done by the board, but it just puts language in the ordinance that talks about the responsibility will be the counties.
00:14:39
The board talked about this and felt due to emergency services and being able to access, you know, finding
00:14:48
So the second part of it is amendments that we've proposed to the fee schedule under community development or planning and zoning fees, ways to help offset costs of those road signs.
00:15:11
We currently
00:15:12
We charge like GIS fees for new parcels created for new road miles and that sort of thing.
00:15:20
But we've included here information to add a GIS fee for a new address as it's assigned when someone applies for a building permit because that is something that is added to the GIS and so a fee for that.
00:15:37
A fee for
00:15:39
on the street sign on a new development when it involves a new internal state road that we actually charge that fee up front rather than firing EMS trying to collect it from the developer at a later time.
00:15:52
And then just some increases to some of our fees for special projects through the GIS.
00:15:58
that we get requests for maps and data sets and that sort of thing.
00:16:04
And these are all ways that we're proposing to help offset those costs of the replacement road signs.
00:16:11
I can't remember the exact number, but I think that they had a request last year for somewhere 20 plus road signs to be replaced.
00:16:25
I.E.
00:16:41
Next month we can add it to the regular agenda tonight to talk about a little bit more.
00:16:46
We can either do work session in January, public hearing in February on the fee schedule, or if you feel comfortable with it, if we have more discussion during the regular meeting about going ahead and scheduling a public hearing in January on the fee schedule.
George Goodwin
00:17:14
Any commissioners have an opinion?
00:17:24
I'm happy talking about it during the regular meeting tonight and scheduling it for January if that's suitable for everybody.
00:17:38
I think the January meeting is going to be not maybe as
00:17:43
Strenuous is some coming up, so go ahead and get this in and get it taken care of.
SPEAKER_03
00:17:49
OK, so at the beginning of the regular meeting you can amend the agenda just to add this as a discussion item.
George Goodwin
00:17:56
Yes, we can do that.
SPEAKER_03
00:17:59
And that is all I have.
George Goodwin
00:18:09
And that's just for the fee schedule.
00:18:11
That's the only thing we're going to be taking up, as I understand.
00:18:14
Is that correct?
SPEAKER_03
00:18:14
That's correct.
00:18:15
The other part of it in Chapter 64 would only be a public hearing with the Board.
00:18:20
We're welcome to talk about it if you have any feedback on the language that we've proposed so far.
00:18:26
But we try to keep it as simple and clear as possible.
00:18:32
We're open to discussion.
George Goodwin
00:18:36
All right.
00:18:37
Very good.
00:18:40
Any other items that you all have for us?
SPEAKER_03
00:18:43
No, sir.
George Goodwin
00:18:44
All right.
00:18:45
That's all I have on the agenda for the work session tonight.
00:18:52
Does anyone have any other things for the work session?
00:18:56
Mr.
SPEAKER_00
00:18:57
Chair.
00:18:58
Mr. Goodwin.
00:19:01
I believe in January we are scheduled to elect new officers and we're also scheduled to review our bylaws.
00:19:10
That's an annual thing.
00:19:12
I think we need to at least have it in mind if we don't need to talk about it.
George Goodwin
00:19:19
Very good.
00:19:22
So I guess the message from that is that it's a good time to review your bylaws now.
00:19:29
Before we get together again, I think we did a pretty good job the past few years tightening them up and getting them in good shape.
00:19:37
But if anyone identifies anything between now and January, then it's a time to bring it up.
00:19:48
And maybe we'll put bylaws on the work session as well, just to make sure we have a discussion if there's anything we need to talk about.
SPEAKER_03
00:19:58
And if anyone needs another copy, we will be glad to email those out to you all.
00:20:03
Just let us know.
00:20:04
Or we can just go ahead and email it.
George Goodwin
00:20:06
I just will go ahead and do it.
00:20:08
Just to make sure everyone has a copy.
SPEAKER_00
00:20:12
Thank you, Mr.
00:20:13
Chair.
George Goodwin
00:20:14
Thank you, Mr. Goodman.
00:20:21
Very well.
00:20:22
If there's nothing else then,
00:20:25
We will adjourn the work session and we'll reconvene at 7 o'clock for the regular meeting.