Charlottesville Redevelopment and Housing Authority Board Meeting   11/24/2025

Yes, it was hot.

Yeah, today was pretty warm too.

You're too warm, yeah.

There's Michael.

And I'm like, maybe that's one pair of pants, you know?

We gotta have one, but too wide of a flag.

for the cold, and it's nice.

It's much better, okay, I'll pay tomorrow, I'll overdrive.

So, it's still pinch on the face, and then the temperature changes.

It's the same one thing.

So I'm like, a little nervous.

Hey Michael, how are you?

I didn't get a chance to bring the window.

But Mr. Hicks, how are you doing?

I'm going to stay for a week.

She'll reach out to you, okay?

Yes, yeah I'll discuss it.

But like, you know, like, you know, like, we parked all the doors.

Literally, literally.

And it's just a mess.

No.

Brigid, do you want to kick off the meeting or do you want me to?

I think it's fine for you to kick it off if you don't mind and I'll be there in person within like 15 minutes.

Could we get a roll call from, yes?

Commissioner Haynes?

Here.

Commissioner Raudales?

Here.

Commissioner O'Rourke?

at 6 p.m., of course the redevelopment committee meeting first Thursday of the month from 3 to 4 with our agenda has the Zoom meeting link, the safety committee meeting every third Wednesday of the month at noon, and then the resident services committee every second Tuesday of the month at 1 p.m. And also too, I spoke with Miss Banks, more information about the safety meeting will be in her board report that's within our board report.

We talked about that last month.

Yeah, so that's going to be on the 11th.

Okay.

So you don't have to attend a public hearing because that's going to happen before you guys meet.

Oh, okay.

Okay.

Community members.

State your name.

Thank you for listening.

And I'm sure that staff and the board would be interested in just sorting out details, but that'd be more appropriate to move to the next comment and note that public comment.

Hello.

And yes, for Section 8 people, that's not expensive.

I couldn't answer that, but I think that Maria might be able to at least point you in the right direction.

I don't know when it says so far.

Thank you for your attention.

If not, FAR comments?

Yeah, any questions or if anyone wants to learn more about any of those events, please feel free to see me in the community, one of our organizers, or go to our website and get some information there, so thank you all so much.

We can close public comment and move to updates from commissioners.

Excuse me, you have a hand up in your attendees.

Oh, okay.

We can't see it.

But please go ahead, whoever put their hand up.

I think it's Victoria.

So those are some of our recommendations, but we wanted to make the board aware of the problem.

Thank you.

Thank you.

Thank you, Ms. Carnes.

We're talking about public housing.

Do you have another public comment?

My name is Danielle Carr.

I'm a far more than her.

You know what I'm saying?

I'd hate for everybody to just walk away with that.

Thank you.

Okay, so I believe we were going to any updates from commissioners?

I don't have any.

That would be another very important meeting for people to make priorities known and just generally the City Council's budget process will begin in December and that's obviously always relevant to CRHA each year in terms of budget requests or funding not just for buildings but for the people and employee and services side of CRHA as well.

kind of pushing us back a little bit, so.

Yeah, because it's in the hands of the city, so when Alex left, Alex was working, Alex Baker was working on it, all along, like I made the connection, now that's Matt and Linda Kelly Brown, and so Kelly Brown is trying to get up and down on where we are, and what an offer I would actually do, and so it's in the hands of the city at this point.

And so is there anything that we should be doing on that front?

No, I think we're just waiting on them to be ready to actually put it in front of city council to approve it.

The overall NDS director would not traditionally be the person kind of being the point person on this.

OK. Next up is approval of the board minutes from October 27.

But they are in the emails that were sent out to everyone.

Second.

Commissioner Hicks?

Yeah.

Commissioner Raudales?

Yes.

Commissioner Payne?

Yes.

All right, motion passes, thank you.

All righty, resolution, hold on, it's after.

I won't say the comment period where that went out.

It's been ongoing for over a year now with multiple

Okay.

procurement policy modification.

Yes, and we do have Dolores Adams who is our procurement contracting officer.

Yes.

And Dolores will go over those and then we'll have some question and answer at the end.

But you look lovely.

And we have before you a resolution

We sent an update to your procurement policy.

Public Procurement Act for Professional Services.

Previously it was 60,000.

some changes in language in these different areas just to make it read better and to make it clearer and add clarity.

As of October of this year, 2025, the federal thresholds increase, the micro-curchase threshold

So we're going up to $15,000.

The federal small purchase threshold went up to 350.

So we are updated to, we updated our small purchase threshold to the 250,000, which is the state's limit.

Was it before?

Before it was 100,000.

Sorry, Dolores, for interrupting.

And we did add in some language so that we can have the state changes their threshold

which they may do, you know, but they have the General Assembly may choose to change their language when they meet in January to reflect the federal.

as part of our outreach, our small and disadvantaged business outreach categories.

And like I said, we added the language so that if the thresholds change, we can go ahead, we can change our thresholds to meet whatever the regulations change because

The state generally follows the federal, but we just won't know until the General Assembly meets in January and most of their changes take effect July 1.

I think that's a good question.

and we'll have to come to board to make sure we let you know that that's a significant change and we have to add something new to it.

Do y'all have questions for Dolores or any?

to clarify the small purchase threshold is 200,000 and that's what's in the resolution, but I know 250,000 was mentioned, but what's in the resolution?

Oh, I'm sorry, it's 250,000.

specific event that motivated these changes or is it just updating given legislative changes?

It's hard to ensure that we're going to get a certain quality of product that way because we give them a spec and as long as that item meets that spec then that's the item we have to go with based upon our bidding process and so this allows us a little bit more flexibility and the residents have already made selections on all the items and so this is just the final step to get those items prepared.

And obviously there are still thresholds at which bids would have to

Requests for proposals are more like service related contracts.

And for those that aren't going to require that more thorough bidding process, could you just walk through what the process is internally for how those are reviewed and approved?

We have a contract, or we don't have a contract,

Ms. Taylor then reviews it.

From that point, it would then go to finance or Ms. Delores, which is highlighted in the package.

It can either go to the finance director or the contracting officer.

At that point, a PO is then issued for service as long as it's in line with our policy.

Thank you.

Any other questions on the procurement policy?

Thank you.

Next up is Resolution 1493, the Ferguson Enterprise Contract.

I would like action on these three items, 14, 93, 44.

And four.

Yes, without taking action on 92.

Yes.

Okay, I was thinking 92, so we're good.

Yeah, so 92 we are not, and the parking policy we are not.

Do you guys have any questions?

Are these all related to parallel track procurement?

Yes, all of these are getting to that max because of redevelopment, but these vendors are used every day or every month.

Sierra Chay and Ferguson Enterprises, LLC.

I'll second the motion.

All in favor?

Aye.

Thank you.

that $200,000 amount.

Okay, can I, looking for a motion for resolution 1494 authorizing the execution of a contract for maintenance, repairs, and operations supplies and related services between CRHA and HD supplies, facilities, maintenance, LTD.

We're having a hard time with the numbers.

Can I have a second?

Second.

All in favor?

Yes.

Motion passes five to zero.

Next up, resolution 1495 for Home Depot contract.

And so we are looking to get them on a contract, again, for the $350,000 amount.

will be our largest vendor.

Do you have any questions?

Do we have a motion?

Motion.

Second.

Second.

Motion passes back to you.

Resolution 1496 regarding the payment standard.

because of the market rise.

And we had some flexibility with the federal government stepping up to cover the difference.

what it should cost us, what's the next item you're going to vote on that's how we figure out what the total rent is and whether it's reasonable and so that is the all-in number it is not the number that we tell folks because oftentimes it's not the number because utilities are not covered by most landlords and so we have to take that into account but these are going to be our payment standards that we've requested if we move forward with stuff coming here

What is the impact of that and what does that look like?

$35 to $200 on average, or $3 on average, compared to a voucher unit that if you're a three bedroom is paying $2,218 for that unit.

And so, it's a big difference.

And we have to process it.

Ben, could you just walk through when these fair market rents increase, how that's creating budget shortfalls for CRHA?

So our budget capacity is calculated by HUD each year on how much they're going to give us to run the voucher program.

They estimate the per unit cost for each of those vouchers.

in this time may not always be covered by the federal government and so we just have to be super mindful of that because at the end of the day CRHA is responsible for the rents for all these families.

if you set it at 90% rents, it's just harder to find anywhere with that level.

And so you have to set it at a higher rate in order to get folks housed.

What that number is is

And that's what we have to avoid because we just can't afford it.

And that's just kind of the situation.

Can I get a motion?

Thank you.

All opposed?

This is 1497 on the utilities allowance.

But this is the utility allowance we are proposing to utilize going forward for this upcoming year.

Has it not changed since then?

This was updated, I want to say July 1st.

That's why I asked.

Gotcha.

Can I get a motion?

Motion.

Can I get a second?

Second.

All in favor?

Aye.

All opposed?

Next up, Parking Policy.

And so this is an opportunity for you all to give us some guidance on what direction you all would like us to take this.

Yeah, I was about to say.

Yeah, yeah.

I know that, so there's some of that work that seems very administrative.

There's a work requirement, I think you have to work a minimum of 30 hours a week, but we do have organizations that we have tapped in the past to assist.

But it sounds like, yeah, if you're looking for communication, maybe that's what also residents are looking forward to.

Yeah, so there are notices that go out when a vehicle is at risk.

Like she was saying?

That go on the vehicle.

I feel like that seems reasonable.

Yeah, I mean that's something that could be added.

Like a little scary.

Somebody's going to be at my house when I get home.

Zoned area, so if you do have a pass, and you live in South First Street, could you park in West Haven, like that kind of thing?

And so, yes, that would be possible.

But the towing company may just be looking for,

yeah they just driving I guess that's a good I mean I don't like are they just trapped trolling neighborhoods looking for cars to tell I mean I get because they make money yeah so it's at their discretion

wait so so they're they're only allowed to patrol if you all request it or they are also allowed to patrol anytime they want like in the in the whatever the window is so during the daytime they can only patrol with a CRHA phone call saying hey we have an issue we would like you to look at this right after hours they're allowed to patrol the parking lots so i think that's probably where there's more more sensitivity lies yeah

Beef with Inspections.

Me too.

Same.

Um, I don't know.

That may be why there's an expired, a car with an expired inspection sitting in my driveway that my daughter brought up.

Yeah, but somebody can pay for that.

Anyway, we don't need to.

The next day, CRHA then sends out the notices.

I mean if they tell you, if they put the thing on and then they tell you like if they put the thing on 10 p.m. they tell you at you know 2 p.m. the next day then you have

We get the notification when they're putting it on, so they send us a photo notification that, hey, this permit was just added to this vehicle, the location of that.

That's 48 hours, functionally.

Tenants that is not conducive, they are allowed to request an extension.

Like what if we made it a week?

I don't know why it would matter.

Hey Delphine, can you assist with that question?

You're talking about the expiration of the inspection?

Do we have some kind of obligation that we need to tow for expired inspection or expired tags?

There's no legal obligation for a housing authority to tow a vehicle that has an expired inspection sticker.

I mean, because it is an entirely separate question from an inoperable vehicle that's been there for.

And if it's not a liability issue, then like, I don't know why we,

But the inspection sticker being expired in and of itself is not a liability for the housing authority that I'm aware of.

What about, is registration the same or is that different?

It's not something that's immediate, but it still is something that needs to be done in order for the vehicle to properly be associated with an individual.

I'm probably taking this too far.

So that's a larger legal issue than the state inspection sticker.

That's helpful context there.

and then part of me is like maybe a knock on wood but it's like if you do that I do understand staff wanting to get forward with a policy so maybe there's a revision where we could soon vote on that also.

Is that like I drop your car off my tow truck?

There's a drop fee that the city of Charlottesville passed as the max.

So if you ran outside and caught them, you could pay $50 and they would put it back down versus if they take it away, you have to pay the $150 or do you have to pay $200?

And those are rates that are set by the state.

Don't park across.

You have a lot of park fun.

Any other questions or feedback on the parking?

I don't have any more.

All right, thank you everybody.

Good discussion.

Housing director update, John Sales.

Any questions?

would be, because I know, not to say that there's not always room for improvement, but we've had multiple work sessions and there is existing diversion program and policies where CRHA is not just immediately moving to eviction as the first step for an individual, if the individual is not involved in something that's a threat to safety, you know, which is payment issues.

We are estimating to receive

Well, already with still four months to go, we're already at $160,000.

Like not getting rent collected will be a job at some point.

But anyway, just because it came up in context, in public comment, I think the context is always important.

And so it is a challenge.

Is that something that would be able to help with this down the line potentially?

They're looking at other means but we have tapped in the past some foundations.

And again forgive my ignorance but like what was the decision-making factor in terms of saying that once court proceedings had begun you could not enter a repayment agreement?

I mean, $200,000 is like three jobs, three positions.

So how are we measuring its success

We're looking at the number of families we serve and how many we can prevent from being evicted.

Is that over, like, I mean, because if you said some families are running into their limits, does that mean they're ultimately going to be evicted so we can't count them as a success, that kind of, right?

Some families are running into the limits but doesn't mean they're being evicted like there's payment plans that folks can enter into and they're not requiring, I mean we're not requiring a large repayment.

Yeah, no I just was trying to understand like what does it mean to write it to your limit?

And so we don't have a limit.

So we don't have like an internal limit for families on how much they can receive?

I mean, you would have, we got, said about a hundred families additional that you would have to do income changes on because they're constantly tapping these sources.

I mean, again, it's not a perfect system, but it's not.

No, I literally just, I'm trying to understand.

And like where do we sit as an entity there?

Is that the John show?

We send a lot of mail out the month.

We're trying.

This historic project and the projects that's being made at South First Street, I will say they are moving extra fast.

They've been digging that hole.

I mean, you can see the progress they've been digging that hole for.

Like every time I go back, there's like another row of protection from the hole.

So very expensive barricade.

I know there was a delay out of your hands at the front end with, I mean, they're moving fast.

This is all I have.

All righty, open it up for public comments.

Yes, ma'am.

Nobody receives responses from the emails.

Probably won't anymore after today.

Thank you.

Do we have any other public comments?

So I just wanted to tell y'all that too.

Miss O'Rourke has her hand up.

and

So we would hope CRHA sends those out to educate residents further.

I hope that we can make a much more resident centered practice in the future.

Thank you.

Okay, any additional comments?

Second?

I'll second the motion.

All in favor?

Aye.

All opposed?

Meeting adjourned.

because we needed a chance.