Charlottesville Redevelopment and Housing Authority Board Meeting   4/22/2024

And it's also very frustrating for residents to make a really easy request for more lighting and to be told it's impossible to honor it.

Do we know why Dominion owns them?

on Thursday, and he is connecting me with the individual that's sending the letter and has a relationship with the community rep for the area to tag along with our issues that the city already has with them.

It's great that maybe there's someone now who would take care of it, but it's been such a big issue that I don't know we can rely on that and it would be better to have those in the house.

The only other question, so there was the plan moving forward for West Haven and then the work order that's in place for the Dominion-owned lights, were at the other sites for what is not Dominion lights, are those also being, is that also moving forward in terms of procuring additional lighting there?

And so every site is being touched with what we're looking at based upon the wall packs being upgraded and then the work we're doing with demand.

We've completed the 24-hour, 30-day, and 60-day HUD request.

Sales as well as your staff we know the an update on the lights was a point of something that we were asking specifically for in terms of an update and we appreciate you all providing this update to us and again welcome and we look forward to chatting with you soon.

I think Brandon sent over the lighting information and so he'll be working on that estimate and then the scope of work to go out for bid.

It's ordered, it'll be here.

It'll be here later on this week I believe.

Great, great, thank you.

Terry?

Any questions?

So just one question, the Dogwood, I think we've already confirmed this, the Dogwood portfolio, we don't know, a lot of those were carried over, we don't know how much of that is what we've incurred since acquiring it, or do we?

I have a quick question.

How's that going?

And I will say they typically carry the largest balance.

And I'm assuming that we're moving forward with termination, excuse me, with eviction for those who don't choose to enter into our program?

We actually have a decent number of evictions that are actually going through the process now.

Understood.

And you've been over it before, but in that process, part of it, correct, would be someone would get kind of like an eviction warning or that that's a possibility and they still have the upper, there's that warning before, you know, you proceed to eviction.

But I can have Miss Green come back next month and give an update on what actions we're doing.

Any other questions on the housing director update?

Is that still the timeline?

Some of the units we got today, I think there were four or five units that still had some issues.

We're good on our end, but we have a city inspection.

So city inspections tomorrow morning, hopefully we get it cleared and we'll have the second floor at that point.

Thank you.

come meet, but if we could work with PHAR, if we could try to get people in there, because I think it's really, it's painful to think about people being evicted when they, I mean, again, I realize that people are working with them when they have small balances to really make any extra steps, and I don't know, we have a PHAR rep in the room, but people, I'm willing to help coordinate some of those efforts so that we can really set our goal to be as close to 0% as we can possibly get it.

Safety issues and other things that are often involved in this like I just want us to be mindful of that when we think about the zero percent like the financially totally aligned with you and creating unsafe an unsafe environment for all of our residents I think that could prevent us from getting there.

Do we have a policy of sorts on that particular item?

For policy on

But I think it's one thing for us to say it, but then for us to have it in writing.

all the resources we possibly can before that happens.

I think just again, just to reiterate, maybe having something that writing would bode well for us in that regard.

But yeah, we can get something drafted up.

I want to unilaterally make a decision.

I mean, I thought there was kind of a policy and process in place, but if there's not that's in writing, I definitely think that would be good to have.

We did it two or three years ago when I first got here and COVID was really rampant and it's still in place.

And I'd really love to hear some presentations about that.

So either it could be now or at that presentation, just a reminder for us in terms of what are the consequences for CRHA if you have kind of permanent unpaid rent over a period of two, three, four years.

TC, did you have something?

Could you speak at the mic?

Can people hear us on Zoom?

Yes.

Cool, okay.

So basically anybody over two months.

Sorry, just for persons who are listening, they may not understand the acronyms AR.

Indeed.

You okay Miss Alice?

What are you going to do with the people that just won't accept the help?

Can you hear some water?

That's not fair.

Nothing further, Madam Vice Chair.

All right, the HCV program manager update.

But that's all.

Thank you.

Sales away to get some water, so we have to wait for him to come back to give his update.

I don't know where he's going to find the water.

We've sent him on an endless mission.

Well, is there a vending machine?

Let me hear him go.

This place is serious.

Oh.

Let me give him a call and ask him to come in.

Okay.

Thank you.

Well, while we're waiting, anyone have anything else they want to tell us or talk about?

I understand that Dr. Goldblatt, Commissioner Payne, Mr. Javier, Brigid, Alice, you are going to play in the golf tournament?

That's not something you want me to do.

I know you don't want me on the golf course.

No, you all are signed up, TC, Emily, all of you.

I can help with something, but for God it's not what you want me to do.

No, you're playing.

I'll send Austin and Connor.

No, it's no substitutions.

They were completed with no adjustments and everything was all square there.

What's the progress on that?

So all that's basically wrapped up and next month we'll have everything closed out with in-house numbers out of our system, not from a fee accountant that I'll present.

When you said it, I was like, wait, what?

Trying to automate as many, you know, just, you know, let technology do its job.

He probably went to CVS.

Yes.

But right this, in the meantime this summer, I'm going to ride the number one bus home.

Thank you.

It's my understanding, and I know we have a maintenance person that we have pest control now in house, is that correct?

Yes.

It's a long day.

They're in there for eight hours with the heat treatment or they do it?

Oh my gosh.

People are presumably not in there when that's happening.

What we do is try to schedule that well ahead of time so that the resident has time to make arrangements to be elsewhere during that time.

Okay.

Other treatments, we have some that are intensive that take four hours and part of the notices that we've been struggling and trying to really get out is that they have where to be gone for four hours for their benefit.

Where you going?

No.

Thank you.

Thank you so much.

If you actually ran a mile in that amount of time, that's like a million miles.

I don't run that fast.

Look at her.

Oh, Kathleen said that you stank.

I know who's hearing.

Were there any other public comments?

OK, yeah, let's do another public comment while he fucks himself.

Thanks.

To clarify a practice to win the case on the side of the evicting party?

PHAR and Legal Aid don't want to see property managers discouraging residents from showing up and it would be great if the policies could speak to that.

Thank you.

Thank you.

We had an online comment.

Oh, yes, there was a...

The gentleman read it.

I mean... No, he just wanted to know where were we meeting at, because he couldn't hear the audio that well.

Is that better?

So is that Zoom created by the city?

No, that was created by me.

We might just have to make sure it's one.

Yeah.

Okay.

Sales a moment or two, but if not, it's fine.

If I ran a 5 minute and 30 second mile... Yeah, I would want somebody... We're just looking out for Mr.

Maybe you can sing us a song or something, Brandon.

It's my birthday on Thursday.

Man, it's Thursday.

You were just last Thursday?

Happy birthday to you.

Happy birthday dear Alice Happy birthday to you Happy birthday to you Happy birthday to you Happy birthday dear Laura Happy birthday to you

It's a busy spring and it's all good.

Thank you.

Okay.

Perfect.

We did put it out for bid.

Standard operating procedures for those who are listening.

It should not need board action after you all gave guidance to move forward because we estimate that it's going to be under the threshold for you all to sign off on that.

Okay.

We only put it out for seven days for response.

Just my two cents.

We're the only ones that receive the email We've also put that on a business card and put it on magnets So magnets will be deployed at all of our units and the cards will be at the offices to be handed out as residents come in

Is there, I'm just wondering for people who are, for residents who might be less tech savvy, is there a, is there any other way for them to make anonymous?

So going to the units and checking to make sure that the work was actually completed in good quality.

Mr.

Sales, we used to have a hang thing that the maintenance guys would put on the door when they were through, or had been there.

We're doing that for tenants who aren't there, but if they're there, then we're requesting that they sign off on it.

Can you just remind us, did all of our sites, which sites failed, the REAC inspection, Inspire?

The one that we had recently, it was Mickey, Madison, Riverside, and the scattered houses, which is Elsom, Monticello, and Henson, and Ridge Street, the duplex on Ridge Street.

Okay, thank you.

The property managers will also be doing monthly events at their sites for residents as additional engagement for them specifically without all the other staff or me there.

I think that's all I have.

I will say the smoke detectors and CO2 detectors was definitely something that was eye-opening because we worked with the Charlottesville Fire Department to actually install smoke detectors and carbon dioxide detectors in every unit and for each of the bedrooms there was one installed in each bedroom based upon code and by the time we got to the inspection they were removed.

wasn't installed or followed up on.

It was chirping, and they just took it down.

What does that practically look like to ensure that's not happening for future inspections?

because I'm trying to struggle to figure out what that would be.

But at some point, if that continues to happen, there has to be, you have to level up your enforcement based upon their reaction to that.

A fine.

When we look at our inspection list and the big violators, they're also the ones that have huge balances.

So maybe we can include that in that discussion.

I'm just wondering, as we redevelop, is that worth doing, or is that a big deal?

And so those received even higher points.

But why?

Because they're smoking too much in their apartment?

Smoking is definitely part of the problem.

Well, they was going to have a lot of smoking if the smoke alarm went off.

I don't know which one it is, but you can tell when you've walked into a smoking unit and a non-smoking unit.

Did you have anything else?

And especially if you're not a smoker.

But I'll send you all the redacted PDF after this meeting.

Sales.

That is really, really, really good to hear.

You were about to say that.

It's your meeting.

Okay.

Just real quick, that made me, this is real quick, that made me, that reminded me the Strategic Plan Committee met after and there's a draft, so I think next meeting we'll vote on it and I can send that draft around to everyone so you can just review it with any feedback you have, but just wanted to put that out there.

Can I get a motion?

I can just adjourn.

Can I do this?

I move that we adjourn.

You were waiting to do that.

Oh yeah, that's what Stokely is.

Yeah, where is Stokely?

What are you drawing?