Planning Commission Meeting   7/14/2020

Mr. Solla-Yates.

I'd like to add an amendment to the agenda to add a discussion of zoning text initiation on child care to the end of the meeting.

Mr. Parr, Bill, anything from you?

We've decided that we should probably postpone that till September, so I don't have a date for the new one, but that'll be coming.

Thanks for the heads up because I was planning to be there.

Thanks.

Green.

Great.

No, Rory, Mr. Stolzenberg.

Great.

Now, Reverend Heaton.

I'm very interested in our agenda change this evening, so look forward to good discussion on that.

Mr. Sully-Yates.

Sorry.

Thank you.

Creasy.

Good luck with that.

Thanks.

Well, as it relates to the rent relief and evictions, wasn't that addressed today by the governor?

Maybe I missed it.

Maybe I misheard it, but I didn't know if you knew anything.

Creasy.

Many of us will be engaged that evening and that's all I have.

You mentioned that Jenny is going to be presenting

Jenny is calling in during Matters from the Public tonight to provide Jenny from RHI to give a little update on the comp plan.

Maybe we should begin with Jenny before opening up to everybody that's in the lobby.

Okay.

We'll probably give Jenny a few more minutes and we'll give the other folks.

Understood.

So is that council agenda posted online now or should we expect in the next couple days?

It should be in the next couple of days.

And so is the hope that once that guidance is issued that discretionary applications to build new housing will be allowed again?

We just don't quite have an avenue for a few items to move forward.

Is that right?

It will allow a process for moving forward to the next step.

Is that now available online?

I don't know that we've... I see Rory shaking his head yes.

Great, thank you.

Let me make sure that's the version that you all will be getting.

So we'll confirm that with you guys.

Yes, Chair.

Jennifer, if you are ready, you can speak.

The last thing I would say is if anyone who's listening wants to reach out, you can reach us directly at engage at SevillePlansTogether.com.

Any questions for Jenny?

Is it just leave a message on that voicemail?

It sort of lists out the different ways that people can stay in touch with the project.

Are you guys still on target for the timeline that's listed on the website?

Anything else?

Do you have a sense of how many of the respondents you got that from and what the, you know, demographic makeup of respondents was?

But we do have, I think, a good amount of data that will allow a good comparison.

Or is there going to be some way that you guys are going to make those freeform answers public as well?

We need to still figure out what would work best because it really is a large amount of data.

Okay, so the intention is to possibly release the raw data?

I know there's a precedent for that, and I think that certainly makes sense.

So Mr. Rice, is anyone in the lobby hands raised?

Hoffman, I am going to unmute you and you may have to unmute yourself.

And Robin, welcome and please keep your comments to three minutes.

I think Missy knows all about that parcel.

Mr. Rice, is anyone else in the lobby with their hand raised?

And this would be things that are related to things that are not on the formal agenda.

Five minutes.

Mm.

Or could somebody send Michael a link to the meeting?

Joe, did you get that?

They're like, they're a custom link.

We need three of us.

Now he's not.

I think he needs his own link.

Mr. Mitchell, while that's being worked out, we still have the consent agenda to move forward.

Is there a motion relating to the consent agenda?

I move to approve the consent agenda.

All in favor?

Aye.

Any abstentions?

You set the timer for five minutes.

Forgive me.

47 seconds.

Maybe he'll be back.

So it doesn't look like Gary's back either.

Is there a motion to do something with the consent agenda?

I'd like to move to approve the consent agenda.

Is there a second?

Second.

And did anyone get a hold of Michael?

I think he's just... We need to give him his link again.

And we've got a couple of items that we need to review and then make a recommendation to council and get public input on.

Mr. Chair, we need to give council the opportunity to gavel in.

Madam Vice-Chair, is council in order?

We appear to be.

As good as we're getting for now.

Is Michael in?

Michael isn't but we can begin because we've got Lloyd back.

Thank you, Joe.

So I will be able to participate without bias.

Creasy?

She's right online here.

And I'm here as well.

So does UVA have any questions they'd like to ask?

I have no questions, thank you.

Green?

Not at this time, thank you.

Mr. Stolzenberg?

and who will be doing those things?

That's why we blocked off 20%.

So in terms of practically, like in a practical matter, what they're going to be spent on, it's compliance with these federal rules and I guess reporting and verifying that compliance and then whatever cost is associated with the community engagement, which I guess I assume will be in the form of like Zoom meetings nowadays.

Those all have paper trails that we have to pay for.

Or I guess maybe another way to word this is, is this going to consume all of your time for the next year?

It's generally me.

Does that make sense?

I don't know if I understood that clearly.

Krzycki?

We would love to put more towards the program, but we also want to be able to address the expenses that once we accept CDBG funding, there are a lot of reporting and requirements that are involved, and so we have to support those in order to get the allocation at all.

Thanks.

Facilit

So it is an administration thing that is definitely necessary.

Yeah, we have to pay penalty and the money back.

That's awesome.

All right, Mr. Solla-Yates.

Can you talk me through that and how that relates to the amounts recommended?

And then the CDBG task force used the yellow box score or orange box score to make their funding recommendation and their deliberation during the meeting that we had.

Can you explain why?

Am I seeing that correctly?

Yes.

So they decided to give CIC the full economic development umbrella.

Was the concern that it was in some way more pressing to the current health crisis?

Thank you.

Miss DeLaAndra.

Thank you.

Trace, is there anyone in the lobby that would like to speak?

And you are now unmuted, Rebecca.

Miss Schmidt, welcome, and please keep your comments to three minutes.

So thank you.

Do we have anyone else, Mr. Price?

Ms.

Carpenter, welcome, and please keep your comments to three minutes.

Is there anyone else?

That appears to be it, Chair Mitchell.

Does any commissioner have any thoughts?

and what that is and why that wasn't an economic development category funding request?

The reason why it wasn't included into the economic development portion of the CDBG CV award was because they were more focused on public service and housing rather than more of the technical financial planning and business development aspects.

And is that a program that exists outside of this grant that like we're funding and supplementing, or is this that program in its entirety?

So yes and no.

They're $4,000.

$4,000.

I see.

And they're aiming to help 24 business owners.

So that's pretty low overhead then.

Just $2,600 that won't be going to those business owners?

Well, they,

Is there any way we can promote him?

We're looking for Steven Davis, Mr. Rice.

And Mr. Davis, when you're promoted, please unmute your mic.

Thanks.

All right.

So let's see if there's anyone else that wants to speak.

Yeah, yeah, right.

Is there everyone, I'm not sure everyone's spoken yet.

My bad, I thought we finished that.

Mr. Rice.

Yes, Chair.

Is there anyone else that would like to speak?

Don't have anybody raising their hand, Chair.

Now, Mr. Stolzenberg, you had a thought.

What's the deal there?

So I took their copy of the word document for a record, but per the program guidelines, we don't grade late applications.

I'll let others hear me.

As is.

Is there a second?

Second.

Creasy, would you poll the court?

Mr. LeHindro?

Aye.

Mr. Heaton?

He's on you, Gary.

Mr. Heaton?

Mr. Heaton is going to have to excuse himself.

Okay.

So I will be turning off my video.

All right.

I vote in the affirmative and say adios.

You'll be back, right?

Okay, Mr. Solla-Yates.

Yes.

Mr. Stolzenberg.

Aye.

And Mr. Mitchell.

So I think Mr. Winter is managing this application.

Thank you.

Any questions for Mr. Winter?

That is, they need to keep a buffer in place, but is it possible that they'll remove part of it?

Okay, thanks.

All of which are allowed under the B2 by Wright.

And I think it is worth mentioning that this is not a proper rezoning for a specific car wash, but we do have all indications from the applicant that that is what they intend to develop the site as.

Thank you.

Mr. Winter, is the applicant ready?

The applicant is here in the lobby.

Mr. Revere, if you can hear us, please unmute your mic.

Yes, I'm here.

Good evening, Mr. Revere.

I'm ready whenever it suits you.

If you continue to bear with me as I work here.

Appreciate it.

Yes, go ahead.

And I'd love to talk through questions on things that maybe I didn't address as Joey and I went through this.

All right, questions.

Why should we believe that you guys aren't going to immediately turn around and build a gas station after the county didn't let you off 250?

Yes.

Mr. LeHindra, you look pensive.

That's all.

Green?

That's the concern.

Bill, what do you think?

I don't have any comments.

DeSiliates.

We have questions, yes?

Yeah.

No questions, thank you.

So Mr. Rice, is there anyone in the lobby that would like to speak?

If you'd like to address commission, please raise your hand.

Thoughts from the commission or questions from council?

How do you all deal with water and water demand?

So I hope I'm answering your question squarely.

I'm glad to hear that you've got some of those conditions already in place.

You're welcome.

So are you looking at permeable pavers or anything like that as far as what can be done?

as well and then we do we do a number of things whether it's at our gas stations or other places where we allow people to offset their trips like your tank of gas you can also look at green trees and other things so yeah but in terms of site specific the main is that stormwater and we're very mindful of that working to connect that as well as native landscaping the native tree list and everything that we'll use in that plant palette there for you thank you you're welcome

Has engineering taken a look at that to see if we should not do a left out of there, or will that hinder the Landonian Circle?

But there have been no discussions at this point because there is no application.

You don't see any reason not for that to happen?

And there's also a vegetative filter along the queue line in there to take a look at as well.

Is this a 24-hour operation?

And we're going to keep it consistent with its current uses and not expand that at all.

There's a, it looks like some sort of drive-up device that you, does it talk to you to get your fee for going through the drive-through wash?

Oftentimes, there's at least some volume there to make sure that you're accommodating any and all types of customers that you might get.

You're very welcome.

But what is that?

So that would help if it's actually developed that way.

No, it's not.

It's not a special use permit.

Sorry.

Ms.

Creasy, would you pull the

Yes.

Mr. Stolzenberg?

Yes.

That is my only reason for voting now.

And I'm looking at a three-story hotel next to a residential area.

I know we don't have to review the site plan, but when will we see a site plan, Mr. Winter?

And then after that, whenever the applicant brings in the site plan is when we will start dealing with the site plan.

I want you to go ahead and present your idea and then walk us through what we want the deliverable to be tonight so we don't go down a rabbit hole.

Sorry, I'm not trying to be rude, but thank you.

You can hang out or not.

Thank you, staff.

We just need to initiate.

Your application was voted on.

I'm happy to say if it is beneficial to the process, otherwise I'll do as you need me to.

The council's moving on to their next matter, so thank you.

They're putting a daycare back here and don't want parking requirements.

Have a great evening.

That's what I have.

All right, so again, your motion is to

Yes.

You want to set this thing up so that we can take a look at it.

This is an emergency.

I'll second.

Thank you.

question.

Missy, aren't these allowed by right everywhere anyway as like a home occupation permit for up to five kids?

Once you get above five children, you link into the state permitting requirements, as well as different building code requirements.

We don't want just everybody opening up a daycare.

I mean, there are child predators out there that we would like to not open up a daycare, and that would make not, but so- Are we in a place to prevent child predators from opening daycares in the NDS?

Does that make sense?

I think it's a good idea.

Zoning text amendments are not quick.

How long are we talking about?

Lisa, six, seven months?

For a zoning text amendment?

Yeah.

If this is voted on tonight,

If we said yes tonight, what do you think the earliest date you can get this back to the Planning Commission?

So it's going to be at least a few months before we can come back to the Planning Commission.

That's what I'm talking about.

It's brutal.

Workload and things, it's not going to get to us, the Planning Commission, I would dare say September.

Yeah, it's going to hurt a lot of people.

Is there a way, what kind of permitting requirements, I mean, how fast can those permits get through the system if people wanna do this?

And at that point, you start looking at the space requirements, the recreational requirement, because once it exceeds five, those things come into play.

I mean, how fast does that happen?

You pull out the application for a home occupation and you turn it in and it's a small fee and then Mr Fabio on our zoning staff reviews and they've turned that around very quickly.

So days, weeks, I mean can you give me... Exactly, weeks.

A number of applications are ahead of that.

But I think we need a more immediate stopgap to say, NDS, council, are you guys willing to put an emergency order into place to say if a daycare comes in as a home occupation, that goes to the top of the pile?

Is that a motion?

Well, I mean, yeah, I'm just saying, but do you understand what I'm saying?

Yes.

And if that daycare comes in for something for home for five kids or less so that that can be pushed up, then we put that to the top of the aisle for first review.

Second.

What an emergency order type of thing looks like and how it works.

wave the fee, small as it is, to get the attention of the newspaper and get public attention to this.

I'm not even sure if this is, you know, maybe this is a CIC looking at this, promoting this kind of thing for folks to do something like this in their home, especially folks who are maybe without a job right now.

Robertson.

Yeah, in 2015, Virginia Code 15.2-2292 was amended to change, to reduce the number from five to four.

So basically what we need to do is get an emergency order through the legislation to change that so we can help.

at five may or may not be able to get that home approved by the state agency that regulates them.

So I guess this is, you know, the wastebasket of errors.

There you go.

That hasn't been updated comprehensively and maintained since

Four?

Five.

No.

The fifth our ordinance says we can do except it's then it's going to start about a bunch of parking requirements.

It's not going to happen.

I personally don't worry about it very much, but

I think it's a two-step process.

Green?

I would like to amend it to add the line and take all possible administrative measures to ensure child care is provided as quickly as possible.

Mr. Stolzenberg, would you like to second that again?

Though I'd actually, if possible, propose a minor friendly amendment to your original motion or as part of this amendment to say family day home, which is the term in state law for one to 12, if we're going to limit it to that 12 and not cover the 13 plus, which maybe we should consider too.

It's just so you don't get regulated until you're up to five.

Chrisia, are you up to date with that?

I need Mr. Stolensberg's change.

Oh, where he said daycare, just change that to day home or family day home.

Okay, all right, we can do that.

And from Jody, you know, the conversation we had so that, you know, if possible, if council would approve it, we move forward with the waiving the application fee for the one to four.

All right.

Creasy, would you poll the board?

Mr. LeHindo?

Aye.

Mr. Heaton?

I didn't hear you.

You're up.

Mr. Heaton abstains due to a possible conflict of interest.

Green aye and Mr. Mitchell yep I have a question but that doesn't change my vote

That's why I'm abstaining because conversations are already... So what are the restrictions that we, what are the hoops that churches have to jump through?

But I know Frump exceeds most of the state requirements.

Under Arlupa?

If they're a school as opposed to daycare.

and then what I would need to go back and review is what the zoning issues were in that case.

If that's a hoop or something that we can tear down quickly in the city too, maybe that's something we need to add to this because that's a good use of a church.

That isn't being used right now.

I think that's a good use of a church.

are different than daycares, even though they serve the same population.

I would like to know that, Miss Robinson, because I can't, I don't, I thought Arlupa only exempted churches on the same exemptions for wineries and breweries.

But I do think that exemption may be the correct word relative to the state regulations that deal with either licensing of a school or a daycare.

So it happens regularly across the country.

I understand that but that's and so maybe that's what I'm saying too is if you know if there are hoops maybe if there's a because of that kind of emergency situation we put we put some kind of emergency order that expires so the other thing is the mayor or the governor can call a state of emergency and then a lot of the things we're talking about tonight will be not an issue but

Well, there is a state of emergency.

That's how we make some of our emergency orders at the county.

Nothing explicitly waived related to daycare, though, maybe?

That will be helpful to people who need that additional childcare.

And so maybe they need to bring this up and be a, uh, some kind of mandate order, an executive order from the governor.

Well, and the school board doesn't have their plan nailed down yet either.

I mean, it is something that has been weighing heavy on my heart and my mind.

I would concur that especially the most vulnerable K and pre-K home may not be the best place for them and is whatever the governor can do to expedite that so it doesn't become a zoning process.

I know I'm adding something to what we, but I feel like there's such a much more urgent need than a zoning text amendment.

Sounds like a second motion.

Go down that rabbit hole.

Does that make sense?

You have to lay that out in a policy and procedure document for the administrator to apply.

That wouldn't be something we'd be able to waive or have a conversation about.

It's going to require more thought and work than that.

The vice mayor has asked how much the application fee is for the home occupation for one to four children, one to five, whatever?

It was a hundred dollars.

And so there's really no need for all this process.

But we can get some things moving in terms of information and administrative details like the weight and the fee and the short-term and that sort of thing.

Cool.

Is there a motion to adjourn?

Second.

Good to see you guys.