Human Rights Commission Regular Meeting   5/18/2023

I knew it was like two, somewhere.

No?

No Jessica?

Mary's there?

Hello Ernest.

Some sort of a music group it looked like.

I don't know who.

Yeah, I didn't expect it to be full.

That's unusual.

Yeah, apparently.

And I was literally listening to that on the way down and I could pass in the garage as long as I could walk.

I was like I'm sure the fucking garage is going to be...

Not a problem for those on two wheels.

You know what, both of y'all.

Actually, we're not on camera, are we?

I can see you.

Look, there's Mary.

Alright.

No.

Victoria's not here.

Let me just confirm.

Hopefully she's not struggling to get in or something.

This is Mike.

This is my bike to work that good.

I missed all the ice cream.

You didn't have Ken.

How are you doing?

I'm doing okay.

When is school done?

First week of June.

You power walked?

You can't park in the garage.

I'm just kidding.

Yeah I'm okay for now.

Ernest, did you hear anything from Jessica?

Other than I saw that she was participating virtually.

Just going through email to make sure Yeah, ad hoc and regular in the month of June We'll give it a few more minutes

Do you take the full summer off?

Can you then use that to populate whatever calendars you actually use?

Oh yeah, I usually take the full summer off.

Don't work summer school and all that stuff.

I'll keep it up.

I figured most people were probably just marking it once they got the Zoom reminder.

It's so helpful.

We've been trying to just like make it as streamlined as possible for the public.

It also demonstrates how much is going on.

We did that and then we started indexing it and it was like, boom, you need to do it for every indexing.

Guess we can do that.

Hello, Jeanette.

Are y'all called to order?

We're kind of in tight for Jessica.

I waved at you Andy as he was biking.

Do you need this?

I feel very envious about it.

You're welcome to try my e-bike.

Oh my.

I would but it takes three hours for me to get my bike.

That's why I just walk on it.

Thank you.

Yes.

Good.

You didn't have to respond.

It's like opening a book.

There's some sort of label.

It's pretty big, and I couldn't read the last one.

If you've had, it's like a chicken feather pig, a caprese, and a turkey crowbar.

I know.

I meant to tell everyone, but I did not remember.

Yeah, it just wasn't the right time.

I just saw that website.

We need the first collaboration.

That works out for you, though.

A couple hours.

Oh yeah, this got full.

I did not either.

Maybe you sent it to my personal cell.

Yes.

I don't know.

Roll call.

Jessica.

Here.

Ernest.

Here.

Jeanette.

Here.

I'm homesick, so didn't want to infect you all.

We appreciate that.

If you feel better.

Yeah, if you feel better.

Wolfgang.

Here.

Kathryn.

Here.

Suzanne.

Here.

Andy.

Here.

So we'll hold back.

97031115, that's 434-970-3115 and a staff person will assist you.

Sorry.

Can you recite it?

Okay, do we have any public comment?

Okay, no hands raised at this time.

So we need to approve February 2nd HRC committee meeting minutes.

Sorry, Jessica, did you say February?

Yes, ma'am.

Jeanette.

Yes.

Wolfgang.

Yes.

Kathryn.

Yes.

Suzanne.

Andy.

Sorry, is this the February?

Let me switch screens real quick.

February 2nd.

Committee meeting.

I don't believe I abstained.

Okay.

All right.

Yes, I'm saying February 16th, 2023 HRC regular meeting minutes.

Ernest.

Yes.

Jeanette.

Approve.

Wolfgang.

Yes.

Kathryn.

Abstain.

Suzanne?

Abstain.

Andy?

Yes.

Now we have to approve the March 2nd, 2023 HRC committee meeting minutes.

And Jessica?

Ernest?

You were present.

Yeah, I'm looking at it, yeah.

Abstain.

Wolfgang.

Yes.

Kathryn.

Abstain.

Suzanne.

Abstain.

Andy.

Abstain.

Okay.

Next we have to approve the April 20th, 2023 HRC regular meeting minutes.

Jessica?

Approve.

Jeanette?

Abstain.

Wolfgang?

Yes.

Kathryn?

Yes.

Suzanne?

Stane.

Andy?

Yes.

Do we do it?

She probably experienced the same thing I did, but we need to move seating for her.

I'll have the table and just sit on the end.

And then the annual report.

That's a very, very high level overview of the takeaways from the office.

There we are.

Do we also track collaborations with other services and things like that?

And so now we'll actually track the numbers that go to all of the different organizations so we can report on that as well.

Awesome.

Because it informs for us, like,

What are we doing right because we need we do it kind of at the rapid pace that we do and then it's really helpful to go back and go okay when the dust settles what did we just do and what are the trends right so you know and I think it'll help inform us as well as We're trying to champion behind different organizations that are doing things here in the city true if we know what's going on and where the trends are and things like that

Is it a post-pandemic?

I don't think we have like, I can't think of a good measure to say like, why is it higher this year as opposed to last year?

I think you do a great job of it, but also you have a lot to do.

So those are the kinds of things that could lead to development of more services either in the nonprofit sector or in the city sector.

This statute is, or the ordinance is, and is that something you should be thinking about?

say the fat work share we're going to see the things that are getting reported to the federal or state offices that we're not seeing currently because it's just they're not referred back to us because we don't have the work share same with the FIPA yeah yeah all right thanks yeah hopefully that's helpful yeah

Is that typical for the department reports or do they typically report on the fiscal year of the city?

Just because we've done it that way, I just kept it that way, I suppose.

Yeah, I'm just curious about how that would affect your potential for asking for funding, the timeline of that, of what your report is due.

And it gives you a good six months to compile all your data before you need to ask for funding.

I don't know.

I don't know.

I honestly don't know.

I just find it so helpful from my own, like, okay, what are we doing and where is this pointing that it's useful for us.

It's very well done.

Any other questions on it?

No.

That's kind of the extent of it.

It's interesting to think about, and I don't know and it's not up to us to track it, but I don't know how often people from Albemarle are engaging and utilizing our office versus directly going to a state agency.

I don't know how often they're going there first.

Do you think they're being pointed to us before going to state office or do they not know that we're just based in the general graphical area of Charlottesville City?

It's just not widely broadcast and so I think it's good if somebody comes to us because we're findable or because they met us somewhere or heard about us and then we can say oh I think it's a very valuable service I would say is to be able to connect them to the appropriate office that they may not know about otherwise.

Can she be granted just to zoom in if she literally can't find parking?

Has she tried the Water Street Garage?

It just changed in minutes ago because there were spots open.

I don't know.

I don't know.

I mean even if her vote doesn't count?

Thanks.

What's the number to call in?

Wow what an interesting conundrum.

Let's see if... Remi, do you know if on the Zoom invitation it gives the phone number?

Here we go.

I don't think it does.

Are you in communication with her right now, Jessica?

She'll just log in.

I suppose, I think it won't be a problem since you're not logged in, right?

But you can also give me the number, I'm ready.

Oh yeah, the number that's listed first is 267-831-0333.

When will we know that you're approved to speak to the council?

I assume I'll just hear probably within the next week or so that everything's good to go but if we have changes that's mainly why you want to make sure that you had the opportunity to look at it.

So when do you plan to present this talk?

like work session or whatever they call it.

I was really though because I won't be physically here.

But if they had a question of you, it might be good to be available as a Zoom panelist.

Is this a time to mention that again?

Yeah, can you, how about this, you can ask, tell me which ones you'd like me to follow up on and we can do so.

Citywide Language Access Plan.

Yeah.

for the FAP agreement but now you do have staffing?

So my best guess is that's going to be in the fall at the earliest just because I have to go through all those steps.

So I mean is this something worthwhile to just put on their radar again just to say that this is going to come?

But I think part of what I want to do in that PowerPoint is say, and here's the 2023 blurb that you should know right now.

As you develop that, can I see?

And if you want to contribute to it, please.

OK, let's talk.

So it's really great to have a team to work on it.

And my last question, is there any other things that you're planning on presenting that should be on our radar for city council?

Let's see, at this particular report time, you mean, or in the future?

At this report time.

I'm kind of waiting for Victoria to come back to talk it through with her as well.

When I plan to attend, I just register as an attendee?

Does that seem good to you in terms of, or did you want to be there in person?

I won't physically be there.

I think that's right.

It's kind of in my head as June 5th.

I hope I don't show up and I'm the only one there.

It's not doing a regular...

There she is.

It's field days.

Welcome, Lyndele.

And sorry, just for a quick clarification, what is...

So we prioritized the FAP, one because it's a huge amount of more work because we have to amend our ordinance to do it, and two because the incentives are there to do it financially.

Thank you.

Yeah.

Mary Lindell?

No, thank you.

All right, we're going to move to the HRC rules and procedures updates.

Does that seem right?

OK.

Kathryn, are you going to be our Martha's Rules expert?

It's on page 40.

It is there, isn't it?

Yeah, it's right there.

So there's that change and that was 3.2.

Regular meetings shall be held on the 3rd.

Good eye.

Strategic planning regularly.

and so just reflecting that change in how we go about business and now I think we're even doing it differently like we don't have ad hoc committees but this preserves the ability to form them as needed now we've just been doing work sessions in which we work on what we need to work on so and the work session piece is actually in the rules and procedures as a meeting type if you notice that above at the top so yeah and I apologize I haven't noticed this in one of the previous versions oh yeah up above in

Could we make that gender neutral?

Yeah.

Yeah.

Great.

Anything on the ad hoc committee piece?

Looks like you need to add a space between 7.1 and 7.2.

You've done it everywhere else, like city council said, city council said.

Yeah.

Just for consistency's sake because you kind of do it in other places.

Do I?

Can I just ask a quick question?

Yeah.

Is that just essentially getting ahead of so that your annual report you can just smush together the quarterly reports or is it actually adding an entirely new task?

All this it's not really that much work to make those And and I'm trying to synthesize like the materials I used to build those with the annual report so that I could just cut and paste and move stuff around so not really it's just Reformatting the same stuff basically.

It's all drawing from the same content.

It all kind of fits together, but as much as it can be pulled and dropped, the better.

That was a very weird and inexplicable decision that happened.

Jessica, I'm trying to read.

Well, I'm just fronting at you, it's a lot.

The more we refine it, the easier it gets.

I just want to help you not have to do as much bureaucratic stuff so we can be doing more actual...

I think it's efficient at the moment, and I've got a good team, which is part of the reason it works.

I noticed that the references you keep referencing are the VA code section, so I guess you don't have to reference our code.

What do you think, I can add it or not?

I think it doesn't hurt, just...

Okay, yeah.

I mean, if it takes you like a minute to do, I don't think it hurts.

Yeah, I'll do it.

Not to add to your plate.

My computer timed out, let me log back in.

So you're saying you just added in the reports section 7.1 and 7.2?

Yeah, those are the new pieces.

And then what's next?

And then next is... Actually I have a question about the reports section still.

Or like are we submitting the report?

However it goes, I can report it.

For now.

Gotcha.

And then the other thing, even though you seem very self-motivated to put out the quarterly reports, would you be interested in changing the language from Shao to Mei to offer yourself flexibility in the future?

I can't change that.

Nobody asked for it, and they just did.

I can really easily, if anybody asks a question, we can tell them.

Indeed.

You do it very gracefully.

Thanks for that question.

This is what I'm trying to express.

So yeah, it's so good.

Well, glad to hear that in summary, though it may change the way it presents in the annual part, what I heard you say is that gathering it now does support that effort, even though it looks different in the family.

We didn't read each section.

Yes.

We've been presented with a written thing that we can vote on.

Okay, we're good.

So it's done.

That's so it is.

So those are your options.

You didn't know you were going to become the parliamentarian.

Do you favor kindling with it and then oppose as you do a roll call?

Do we actually need to have any discussion?

We're already on the same page, so let's just go and vote.

So then we're still doing in favor, oppose, or abstain?

I'm really confused if that's now what we're supposed to be doing next.

We'll get it figured out one of these days.

It's very confusing.

I like it.

Thank you.

Yes.

Oh, Wolfgang.

In favor.

And Suzanne.

Yes.

Thank you.

She is.

That's the problem.

If someone comes down to Lyndele because she's not physically here because she can't physically get here, that's crazy.

Thanks.

Let's scroll back up and see where we need to do next.

And someone, Victoria or someone, I can't remember who, made a beautiful list.

Suzanne.

And then was it at our last work session, Mary, that you presented your...

Well, we addressed it that you were gonna refine it to make it where... Yeah, well, I'm sorry I didn't do that, but I will be glad to do that.

No, I don't think there are any other updates from that session.

The action item is for us to go in and assign ourselves to be liaisons for ones that are of interest.

I don't remember.

It's not on there.

So do you have any more information about them?

But I have trouble finding them on the city calendar.

Yeah, so I found those on the city website, although I wasn't looking on the calendar.

Yeah.

Anyway.

What do you mean that I could find out for you?

Well, I'm just wondering, are they actually, like, is there an upcoming meeting?

Yeah.

It's tomorrow?

If you look on the agenda's in minutes and filter for housing advisory committee, it shows up.

Oh, that's the way to do it.

If you go to the page for the housing advisory committee, it doesn't show up.

It's tricky.

That's what I thought.

And I think the spelling of it made it hard to find.

If we could get confirmation that those are happening regularly and that they are in fact on the third Wednesday,

Great.

Add it and sign yourself up.

I do not believe, did I forget anything that happened?

It was quite a meeting, it was 20 minutes.

Do we need to, so the next action item on our agenda is to decide if we want to have our next work session meeting which is January 1st I think?

I say we get ready to attend our meetings and be ready to report back at the next Human Rights Commission meeting, right?

So we will not need the June 1st meeting.

Okay, I think I can figure out how to do that.

On June 5th when you get a report, is that during a time that the public can be involved in that or no?

Yeah, that's a good question.

You can't at four o'clock when we're doing reports.

So like you can't even watch it virtually.

Can there normally be an option to register?

I don't know.

You can live stream.

You can live stream it?

The option in general when you're trying to see what's going on there's an option to watch previous meetings but for this one there's no like I can't register right now to attend that.

Okay I don't think if I'm correct I don't know that you have to register anymore to come to council meetings I think you just come in and it's not a closed session and they're meeting in person so I think you just come in but I can confirm because I know they're doing special meetings before council yeah just wondering about if we if we could

get in on hearing you give a report.

Would that be good?

Confirm how I can zoom it.

Okay.

Does anyone have a comment?

His hand is not raised at this time.

So if you want to raise your hand you can say raise hand function or if you're on the phone press star nine.

Okay.

Oh my gosh, the 22nd.

The 22nd.

Anyone else has commissioner updates?

So it doesn't have to be long, but a couple of bullet points of whatever you want us to know should come in writing.

As we come back from meeting from liaisons.

Yes, before the meeting so it can go into our meeting.

The agenda packet, yeah, that'd be great.

I think we just need to say we attended this meeting and here is whatever is important for the conditions.

Just an email blast?

Yeah, good.

They canvassed 75 people last week alone, so a lot of people doing good work.

Is that okay?

It's recording.

Go ahead.

Do you want to say a few words and just introduce yourself?

I'm the PCAB Executive Director and I'm just happy to be here learning from all of you.

Thanks for coming.

Thank you for having me.

Anyone else?

And thank you.

All right, if all hearts and minds are clear, we will adjourn at 7.53 PM Eastern.

Thanks.

Bye, everyone.