Electoral Board Meeting   10/8/2026

Can anyone in the meeting hear us?

Because we can't hear you at all.

And there's a series of messages in the chat saying so.

I hear you, but I can't hear the meeting at all.

Yep.

Now we can hear you.

I can hear you.

And messages on there.

She said there were a bunch.

Well, there are a bunch sitting.

I'll be monitoring it.

How long does it take to register?

They're processed in three days and they come in three days, then they can make the register.

But we don't want to cut it short and then they're not, and it's not ready.

It's rare that it's beyond five days.

But it shouldn't take longer than five days.

Well, I don't know what could happen outside our process, but it should not.

Thank you.

We absolutely do.

It kind of has to do with that.

We did have one this week or last week that they came in and it was five days and it still hadn't been processed yet.

I always advise the registered people to check online if they can.

Let me stop the whole line of conversation.

Let's take all the early voting questions and have those directed to the registrar outside of this meeting because they're not really the subject of the electoral board meeting.

Are there any other questions?

I, Laurie Jones, the Emerald Democratic Party, I have two things.

I mean, my observer was at CAP.

last, whenever that was yesterday.

It appeared to be a new process and I didn't understand where it was coming from.

And again, if you want me to talk to Jonell about this, but I spoke to Jim and we talked about bringing it up during the meeting.

A process where we're pairing the envelopes with the ballots and numbering with corresponding so that the ballot and the envelope stay together with a number like

This is number 28, so the envelope and the ballot are together.

Yes, with a corresponding sticky note on the envelope that it came in.

What they're trying to do is

is keep the ballot connected to the envelope because in the need duplication process, it appears to be that you're supposed to do that.

And so that's why they're numbering.

So we're talking about that.

I've actually talked with the chief and the assistant chief.

I don't believe that.

Well, we don't.

The process, and also it's not sustainable.

We can't because we have thousands of ballots.

And so we're switching to it.

We don't need to do that.

If you end up in a duplication situation, it's just sequential numbering, the ones that need to be duplicated when they're original.

No, we have to do a new thing now, which is a valid duplication.

Not me, I hope.

Not Janelle either.

You're looking to be a surprise.

So you'd like me to wait.

Then I'll wait, and we'll deal with that.

Yeah, he's here.

Oh, he's on.

He's on.

Bye, he's on there.

Larry Bell.

Larry Wheeler, Mr. Chairman.

I'm not sure we clarified, at least I don't understand the clarification of the 40 foot in previous department of election discussions, administrative guidance, et cetera.

I think the code's pretty clear and certainly the guidance and discussions have been clear.

that beyond the 40-foot limit, with the exception of the new law that says no firearms under 100 feet, I doubt that anybody's going out to 100 feet to search cars between that.

But that's- Not in this parking lot.

Not in this parking lot.

but the 40 foot is beyond the purview on election day of the officers.

If there's a problem and they need to call law enforcement in the past, the chief has called law enforcement if it rises to that level.

Of abstracting.

Of disrupting or impeding or whatever else is going on beyond 40 feet.

And the same should be true

here at the registrar's office, which is what in-person absentee is, the registrar's office, satellite office.

Beyond 40 feet, it's not the purview of the board or even the registrar's office.

Let me be a little argumentative then.

We need to be aware of what's happening outside of 40 feet.

So it is our purview in that regard so that we know when we need to make that call.

Honestly, there are not a lot of people we're going to elect to actually take into custody within 40 feet either.

So in both scenarios, we're calling police.

Adding to that, I would say if the chief is getting a lot of complaints from voters that they are being overly harassed, even if it's beyond 40 feet, I've always thought that the chief should go out and talk to the campaigners and say, hey, people are getting angered by how

Is there anything else?

Anybody else?

Anyone got their hand up online?

OK. Let's talk to the facilities man.

You want to approve the minutes of the last meeting, or you want to talk to the facilities man?

Let's just approve the minutes of the prior two meetings.

We've got minutes for August 25th and minutes of the September 14th meetings.

Jim, would you like to make a motion in that regard?

All those in favor say aye.

Aye.

Hearing none.

All right.

Yes.

Ryan Zowery is the chief of FES.

He is online.

There he is.

Mr. Mowry, the floor is yours.

Good afternoon.

Yeah, I'm Kai Mowry.

OK, just wanted to make sure of that.

Pardon me.

As far as this area is concerned, our viewpoint is this is still an operational building.

We do have a number of operations going on, including the voting.

So we do have a police department work, we have biorescue work, and we also have a very large social services presence at this building.

Parking is a premium at the Fifth Street facility, but we do also realize that voting is

An important thing for everyone, citizens, to be able to come out.

So we have designated a portion of our parking area specifically for voting.

I did send a map out to the entire staff.

I don't know if... You mean for campaigning?

I sent in a map to staff.

delineating which areas of the parking lot were available for different services, whether it be county staff parking, whether it be for county vehicle parking, voter parking, campaign area parking.

We designated, we have designated an area for the voting in general, partially for voters, and then there are about five spaces we set aside for the campaign area.

Now how that is used, we don't have a specific policy that says, you know, campaign representatives must, you know, stand within this one spot and not leave it.

I mean, we kind of leave it to the electoral board to use that area as ACFIT for the campaign groups.

and then otherwise, we have the voter parking set aside for our voters who want to come in for early voting or want to be able to ideally get there and do that.

Not really sure how much more information we can provide.

We don't have a solid written policy about this.

We just do try to carve out some spaces so that you all are able to

But let me ask one clarifying question.

And we have typically left that

to the electoral board to police that area as far as what they are not allowed.

Like I said, we do not have a written policy.

As far as I'm concerned, if a vehicle comes in that's completely covered in placards, that could be considered a campaign.

But if we would like to set the precedent that it's going to be

2, 3, 4 tents, however many groups that are coming out there.

Well, it seems to me that if this is left in our hands to police, then it is incumbent upon us to have some sort of policy that we're not going to draft in this meeting that says how that space will be used and that we vote on that policy and approve it at a future meeting.

Nobody has to write a policy verse.

Well, Mr. Mallory says it's our daily wick as to what actually goes on in that five space period.

I agree we should probably have a policy.

in a meeting is never the best time to do that.

A, B, it wasn't on the agenda.

It's something we were going to do today.

So.

I don't have some roadblocks to that.

So then the question obtains

With issues which should be covered in this policy, I don't know if the registrar has a list of things that you would like in such policy, answering questions that have come up for you.

And then, of course, we have to iron out what we wanted to say.

You could certainly read a draft of that as a discussion target.

Well, it does seem like there is.

So there are five.

spots allocated, right?

And the tents, it seems as though there are spots for basically three areas within the five, right?

Right.

I'm just pointing out that

to the extent that there is extra space that it would have to be, and they're assuming there are two parties who have opposing views, we would have to assign this extra space in an equitable way, right?

And there may be other points of view beyond just the parties.

Yes, there may be an independent candidate who wants to have 45, you never know.

So we'll need to give this a bit of a think.

And as soon as we have something, we'll notice and put forth a meeting to adjudicate that.

I'm Kathy Falzer.

I'm Rivanna District Chair and Co-Chair.

a Freebridge precinct co-chair for the Albemarle Democratic Party.

And I've set up and broken down for early voting the past five years.

And I think I had always assumed that that whole area was restricted to pedestrians and that there was no parking in there.

You have always been very helpful with us and put out, like I know in April for sure,

There were cones set out to sort of block that space off so we could come in and set up and then we moved the cones to the middle area.

I was told, I think, Mr. Holm, it was you.

I asked you about that there were no cones on Monday or Tuesday when this happened.

And I came and asked the young gentleman at the desk who was very nice.

oh, I didn't hear the young gentleman.

No, another young gentleman.

Another young gentleman said he was going to try and find cones for us to put them out.

And there was one cone yesterday when I came to work.

And it's out there today.

There's one cone today.

If it's an issue with them disappearing, I was wondering if they could be, because I know leaving them out at night, which I think was what was happening,

and maybe that's why they disappear.

We're happy to come and take the cones every morning and put them back at the end of voting because I really think once the cones are up, it's safer for the individuals coming to both of our tents.

When the truck was parked, somebody else, of course, has to park next to it.

And the-

I was in the car texting and the gentleman that was stabbing the thing

the couple, it was an elderly couple that they could park their very small car.

They left.

I came back and said, no, we can't have anybody there.

And a big truck came in and was going to squeeze in besides the other big truck sitting there.

And sitting in the table, I felt very uncomfortable with people moving in and out.

And I turned the truck driver that, you know, we usually kept that space for months.

on parking.

And this year, that day, we just didn't have the cones.

He was very nice.

He backed right up into another space.

So it's tough for people in the town.

Was the second truck also there for the purpose of campaigning?

No.

Just wanted to park there.

Because once you start one thing there, they assume.

Right.

There was parking spot.

Jonell, perhaps we could include something about sign placement in the same policy so we can get that all written down in one place.

And it might be as simple as signs can be placed in the space the facility says they can be placed in.

And if you can't agree amongst yourself, then we'll have to decide arbitrarily how to place them or something like that.

I don't know.

OK, so this is an item that we have more work to do on.

And we call another meeting, assuming we get something done before our next meeting, and bring it up at that meeting to discuss and decide on.

You're very welcome.

If you all need some cones, I could probably have some brought out there, but it would be lovely if you all could like put them inside the building so they don't disappear in the evening time.

There's a hand.

Hand on the screen?

I can't read the name.

Yes, hi.

I was there on Tuesday volunteering also.

And I would just like to reiterate that with the truck parked in the space in between our two campaigning tables, there was limited space.

It was a large truck.

And there were a lot of cars on the other side of that aisle backing in and out and where the people are walking up to vote.

You know, there really was not a lot of room there.

And when I first arrived and was walking to the table, I could see that truck with the signs from a long distance away because the signs were, you know, went up really high above the truck.

And I personally felt a bit anxious about that.

Okay, moving down the agenda.

Yes, okay, so we want to have budgets for the last, well, measure for the last four weeks.

So I just want to point out a few things, please.

So if you look back, I'm going to start with September 15th compared to September 15th.

And I'll just run down the points that changed the most.

On September 8th, what we had remaining was $1,269,222.

And then if you look at the end on the index,

about 23,000, just over 23,000 was expended.

And most of that was salaries by far.

So when you go to the next week through September 22nd, there's just $20,000 difference there.

That is our mailing.

We set up to mail the absentee ballots

We get a large sum through the mailer that we have in the office to take care of all the mailing all the way through early voting.

Actually, before early voting and then all the way through.

So, summaries are only getting these numbers at the time they're paid.

Yes.

Yes.

So that's the 20,000.

Then you see the difference here when you get to September 29th.

We see the difference there.

Most of that, again, is salaries.

But what I will point out is some encumbrances that have been, you know, that have put in purchase orders, et cetera, et cetera.

So encumbrance, sometimes.

There's quite a few encumbrances here.

And then there's some that haven't hit this budget yet.

September.

September.

It'll come up with the numbers.

OK.

So but I wanted to point out the numbers that are going to go up dramatically.

after the 29th, the week of the 29th.

If you look at the category R&M equipment, it's 3,31,600.

See that?

There's already another 18,000, just over 18,000 gonna be on that budget line.

And what that is, it's the printing of ballots, all of that is in that category.

The next one, technology and support, that is going to go up over $50,000 because that is the support, the onsite support that we get, that kind of thing, the programming for the machines.

Yes, during testing.

for the election.

So that will go up at least another $30,000.

Now also, another one that's going to go up, I'm not sure exactly how much the part-time wage is.

CAP is going to be a big part of that.

We had four teams for CAP last election.

We have seven now.

And they're working longer.

Because it's a general election, we have a lot more ballots.

So that amount of capital is going to hit pretty hard.

Yeah, it's been years.

Yeah, we're trying to make them where they're as reusable as possible.

It's worth it.

You just got the budget, the part-time budgeting.

Does that anticipate hiring sufficient part-time help for after election during the count and the provisional ballot?

That's pretty much baked in.

Thank you.

Now, let me ask a question that's really different from doing this.

So it's a lot of work for you to do this.

I'd love to get a different report.

That's not available yet.

So in the meanwhile, I feel like I need it.

Thank you for saying that, Jim.

There's certainly extra space for that.

Oh, I'm sorry.

I need this other one.

The one that has, that's this, no.

Is there anyone else?

No.

There is a sheet here from the Department of Elections that was on the back up there.

Was it in there?

Is that the one that Ryan just handed to you, Ryan?

Another one.

There's another one.

There's two.

Don't know where it is.

It's like strangers.

It's confidential information.

Okay, so then now registration report.

Okay, so September, we are actually in October, we've had so many registrations in October, I think we're over 9,200 now.

92,000.

92,000, I think we're over that now.

So these numbers here are what they are.

Notice that I know we were trying to match up, which I was trying to do again, the cancellations and

how they get to the number for new and net new.

What's the difference in how they get there?

I didn't, I got a response from elect, but it wasn't clear to me.

And then also, but then also the complicate matters.

When I looked at the new registrants, the number for September, it was exactly the same chart as the net new.

It was posted twice.

So, so I couldn't tell any difference there whatsoever.

But what does match is when you, if you look at the total registrations across each month, like if you take the total number for September 91,038 and subtract 90,722, you do get 374, I think.

You don't get one forward, you get 370.

Correct.

And if you do that, those do match up, but the other ones don't match up.

Net new is this month's total minus last month's total, the total line.

That's what the net new is.

Cancellations don't figure into that.

This is simply subtracting last month from this month.

That's the net new.

Well, if you happen to have a chance to speak face to face to anyone from elect in the near future, you can ask them.

Anything else to report?

Are we down to like just a box?

In the first box, you found the original stone tablets that the first votes and Albemarle were passed on, right?

Okay.

All right.

Okay.

That's right.

Well, actually now nine.

Then by Monday of next week, we will have done 15.

It will be roughly, I think it's 15.

So yeah, I have one tonight.

I have one tomorrow.

Then I have another, I think I have two more on Monday.

For people who aren't familiar with what we're talking about, we are updating signage at all the polls in various ways.

And then Ryan is meeting with each chief at the polling place to see what they need, what works, what doesn't work, what they would like also.

And when you're having those meetings with the chief, you're doing that with the idea of trying to have as much standardization as you can.

So if the chief wants to have the name of their polling place first and election second, we're all doing it the other way, then you'll do it the one way.

They're not changing the standard.

It may be shocking, but I haven't had any wacky sign prompts or sign requests.

You might need to have done those.

Yeah, that's true.

No, actually, I met with Liz and Annie yesterday.

That was a pleasure.

And I got to see inside of Albemarle High School, which was great.

That's a really interesting precinct.

It's a big space.

It's a nice space and they do a really, really good job with it.

It seems they really streamlined the whole system, how people are moving throughout the precinct.

And you know, and in the case of their precinct, it was really like one of the things that we talked about was ordering small, you know, voter parking signs because usually they put up voter parking signs over the, I think it's the handicapped signs that are there or it's not voter parking, it's curbside signs.

So for handicapped voters that are using curbside and then also voter parking signs to put into the grass there because oftentimes if there's a if there's an election there are a lot of people still working which is the case with Albemarle High School where it's the summertime and their teachers are having meetings yeah anything I mean they they park in those spaces because they're close to the building and so so anyway but that's just an example of kind of a particularization that we'll have but

and no multicolored signs or any signs with people's pictures on them or anything like that.

We have a sign approved by Jim Heilman.

No firearms.

Well, I did.

I just have one little.

Okay, so how long is it taking for you to go through each precinct?

in time to get signs printed.

Well, honestly, I've already been told by a couple of precincts that they have no availability for visitation between now and the election.

And if that happens, we've already discussed that we're willing to continue the project just after the election when people are available.

The hope is to get as many done as possible before then so that we can have as many signs or as many precincts as we can before the election.

Usually the precinct visits, like our precinct visit yesterday took 45 minutes.

Is there a way we can prioritize the precincts where we have had trouble in the past?

For example Monticello, we had that issue last time.

There was some kind of a, do you remember, there was a teacher

And I will say that I usually ask, that's the first thing I ask is that, you know, what are the problems with the precinct?

And it's really, I mean, I need people to tell me if the precinct has had problems like this, because that's the only way, you know, I'll know if they have these consistent problems like

One thing we're doing to try to get on time is I have the first aid, we're going to go ahead and order those.

Yeah.

That's terrific.

Great.

Yeah.

Our request, like Monticello was to register us office check with the county school district.

make sure there's no event happening on election day.

And if there is, we need to know and we need to make sure that we have some way of designated parking for the voters.

at the superintendent's office.

So anyways.

You might want to think about just estimating them anyway, rather than sort of the back and forth.

Exactly.

This is exactly what I'm doing.

Yeah, so whether there's an event or not, just tap them there, and then you do.

Somebody have codes for us.

Isn't that stolen?

Well, we didn't.

We don't have anything.

Hang on.

Did you ever solve the problem?

You need to make sure branch lands and more construction is moving really quickly and it's going to be probably November.

It might be a rural nest there because it goes from John Warren Parkway all the way to the church.

I'm glad you said that when we, we've actually already visited with Branchlands, we've given them extra attention.

So because Branchlands, the parking lot is confusing anyway.

So we're going to take care of them.

That was actually number one.

I guess this is the time to ask, are we going forward with the plan for having orange cones with the pole in them with signs on them?

Yes.

20 feet?

Yes.

Yes, we just have to figure that out.

I think enough orange cones back in the back.

but also we talked about that you know we the sign will say no firearms with the code are we speaking of the 40 foot or the firearms we're talking about the firearms one right well i'm talking about the 40 foot yeah no i'm thinking i am thinking that that 40 foot sign the two-sided sign one saying no campaigning beyond 40

We already have to have a 40 foot one.

We do not have 40 foot signs out at 40 feet hardly any place.

We have chalk marks.

Sometimes they've also painted on the ground 40 feet.

We are also required to post a sign at that point.

but we have not had signs at 40 feet in many places.

The thing I was talking about was the orange cone and the pole was mainly the 40 foot and put it out at 40 feet.

That's the main thing I was talking about.

Are we going forward with that?

And if there's a way to stick it into the ground, that's probably even more secure.

Well, my thought on that was quite different.

We already have down, I already have down to get a 40-foot sign for all the precincts.

What kind of 40-foot?

A sandwich board?

No, a sign.

That's the idea.

An excellent idea.

And we can use that idea.

I thought we were talking about that.

Yeah, everybody has a 40 foot sign.

Beyond that, though, we've had previous discussions, and I want to reiterate this, the 100-foot requirement for no firearms, it is not easy or even feasible to mark 100 feet in some of our polling places, and sometimes you're beyond where people would be coming in anyway if you're on another piece of property.

But we did agree that it would be good to put a sign at a reasonable distance out

probably be on the 40-foot line that made it clear that you were coming on this path in here, which is where most of your rotors might come.

Just to be aware, no firearms.

I mean, even at the sort of the entrance of the parking lot, if it's, you know, I think that would be a good, I mean, we're just really effectively talking about ways to give notice to

But the sign, I want to note the sign won't say 150.

Nope.

Because it's not, we don't know if it's going to be a hunter.

In most cases, it probably won't be.

I was suggesting that we somehow can combine on one pole or whatever with the 40-foot line sign and a no-fire arm to 100 feet out.

So that we don't ever, you know, where am I supposed to put this one?

Where am I supposed to put it?

I would differ in that in places where it's feasible with another sign further out.

I think this is my thought as well because I think it respects the spirit of the law which is to put people on notice that within 100

I feel like it, I feel like it, that it addresses the law more effectively than just keeping everything up.

And we already have a prohibited item sign that covers this, but further notice I think would serve the spirit of the law.

Absolutely.

But this gets back to what you said before on the finance report.

It's like you're getting a sandwich.

Can I suggest that you follow up with the registrar and look at the details?

OK.

Anything else on Wayfinder?

Excellent.

Update ships is for later.

We're just keeping it there so we don't lose it.

November general election status update.

Did I have the slides wrong for when SDR was...

Hello.

I have them both on my hand.

16, I changed it to one of them sitting on the hamstrings.

Okay.

Okay.

and we got EO training on the 14th and on the 20th.

There it is, yes.

Oh, you got early open for early voting then.

We kind of had this conversation.

We sent out a flyer with all the training to all the chiefs for them to send to their teams.

And then we also distributed only the wing.

But we didn't send a blanket out to every EEO, including newbies and all.

No.

And us.

It was actually going to come to this.

Okay, I think the one, the animal one in particular, sorry, I went back, there was something to mention that, but there's some things that I'll add regarding that, but,

The call was on here the last time.

There is something new that came up this morning in the Secure Virginia webinar.

It's on the 19th of October.

And Johnny Switzer was in there.

And he's the Johnny Switzer.

He's new.

He is head of the Emergency Management.

He's an Emergency Management Manager.

Don't quote me on that, but he's a boss.

So, and he was there.

And so when we started talking about plans for emergencies and how we would respond to them, whether they're here, whether they're a cyber, whether it's a polling place and whatever tenor they are, is it a fire?

Is it an active shooter?

All of that.

We don't really have plans for that.

No, he's a county employee.

He's in the heart of emergency preparedness.

And so the board and I had talked about the meeting that we normally have with all of our first responders.

And so we were thought to put that meeting together with the first responders that are there.

plus other departments be involved and we maybe come up with a plan on the 19th, basic emergency plan.

and he sent some information to me just today who shared with him.

Yes.

Well, actually what it became, if we become part of his meeting, well, we cover all of that in the same meeting because it all just goes together well.

We're meeting with all these fresh responders.

Why not combine it and make it a workshop where we actually put together a plan.

So police fire.

Police.

He scheduled it.

Just looking around for when he could.

When it was available.

But his plan was to have law enforcement.

Absolutely.

There was there.

Everybody that I normally have,

there at that meeting, because we do it every year.

Actually, we do it for every election, plus whoever else.

I think he did invite the file, because he talked about that too.

Well, no, it was talked about in the meeting.

Yeah, because you're not available.

I'm not available.

Right, yeah.

Yeah, she is in conflict.

And I think if we were to go to that,

I'm probably not available at that time.

But otherwise, it's easy not to notice it as a meeting.

Someone's mentioned that.

I do want to also thank you.

I will double check my calendar.

I do want to mention CAP.

We have over 2,900 ballots in.

All righty, they've process about 800 of those.

So what we did in our organizational meetings before cabinet, we talked about the scheduling.

And my concern was that the schedule needed to take more notice of the cures because we were meeting Wednesdays and Fridays.

And there's a lot of time between Friday and the next Wednesday.

So especially in a general election, we did a lot of things.

and the cures were sent there.

They have to be out in a certain time.

And so, so what we did was we added days for CAP to account slowly to the cures out faster and give people more time to move out.

So we added some Tuesdays in here.

We added a separate day for CAP for the duplication.

That's on the 2nd of November for the election.

We want to do all the duplications in one session.

There's no way we're going to separate them.

So we're just going to do them all in that session.

That's a lot when it comes to duplication process.

So we want to clear out the ones that we have for pre-processing

It's the first time we're doing this.

Absolutely and then there's a there's actually a call today which I'll be on the registrar's about okay about this process.

How it's being done.

So originally we added those things and I think

Our observers, if you know what we're talking about, what we're talking about is the new law that requires us to take any ballot that the machine can't read and transpose it onto another ballot, having determined the intent of the voter so that the machine will read it.

So instead of taking a hand count, you interpret that hand count onto another ballot, and then you machine count it.

Yes, I did.

Absolutely.

Any questions?

Thanks.

At our last meeting, I had asked about what the cure rate was for August, and I know you had to research that.

I'm not quite finished with yet.

I'm sorry.

As I mentioned in the cures that we have now, I have 99.

For August or for this?

For this election.

Something to consider is we'll need maybe slightly different terminology next year when we have to do provisional cures.

It's all cures.

We'll need to save that.

So just something to keep in mind.

We don't need to solve that problem now.

I have a question.

You said that you have 2900 roughly returned, unobserved mailed backouts to balance.

How many balance we know that totally?

Thank you.

Are we at the 7200?

Yeah, pretty much.

72773.

6,900, and I shall add that you've had more since then.

All right.

Thank goodness we can risk limiting audit now.

I didn't want that to happen with Jim out of the room.

I thought it was all one congressional district.

Yes, it is.

Despite it being random, you know it's going to be us.

Well, they made that draw.

They make that draw on November 16th, the Monday.

And then Tuesday, November 17th, we have access to software and all of that in order to get started.

So prior to that, there's a webinar that we'll go to.

There's training that we need to go to, you know, look at it together.

You know, there's a Q&A session that we need to go to.

That's when it starts.

You have access to the software.

Actually, you have access to the software on the 17th, on Thursday, on November 19th, when you perform the risk limiting audit.

And then on Friday, it continues Friday,

November 20th.

Did you say it's going to be selected one county or one district?

Multiple counties, probably.

Yes.

My understanding of this type of audit as opposed to the audits that we have previously done

is that, as previously, we have to provide the state with a ballot manifest which shows every package of counted ballots that we have.

And they have to be named, and there could be 50, 60 different packets.

And that they will pick one or more packets from each locality, and those will then be

And counted by the RLA coordinators, which will be one of each party.

I have to live on it.

I have to leave.

Because I'm not.

I'm not.

If this occurs, we have room A on the 19th and the 20th.

processing this stuff.

And if it doesn't occur, then we can take the time off.

Are you happy that it's a batch process?

Yes.

What will be the party server restrictions?

What's the number party?

There are party observers allowed, and I don't know what the numbers are.

We'll talk about party observers.

It does.

Oh, this comes under just probably the same rubric as international terms.

What are they asking to observe?

Early voting.

Just to come in one day.

Well, that's what she said to begin with.

I haven't spoken to her yet on the phone.

OK.

I was hearing from Jonell that this is something the registrar could do without our interference.

Either the registrar or us.

We haven't been asked.

We have.

You'd like to make a motion.

I'll recognize you for it.

But I don't feel we need to vote on this.

Yes.

All right.

Just by way of status update.

So ballot duplication and hand counting.

We've talked about this and talked about this and talked about this for other things.

Jim, I think, explained it very well.

If something was intended to be machine counted and we can't count it on the machine, then

You have to duplicate it and make it something that can be counted on the machine.

There's a process described in documentation from the state on this.

And it mostly will affect CAP and our provisional ballots and should not really affect what happens in the polling places, as we generally don't see hand counts from the polling places or the precincts on election day.

And that's all that needs to be said about that unless there's a question.

Really voting campaign issues.

I get all kinds of push surveys in the mail, so I assume it's of that variety.

Since we've decided to put together a policy on campaign issues, it seems like if there's any of this kind of thing that needs to be addressed in there.

What happens in the parking lot where your signs go?

I think it all should fall under the same policy.

Many of the things people complain about are, to my way of hearing them, examples of free speech.

So I'm not sure we have any place in those.

But if people are crossing the line and intimidating or inhibiting voters or operating in a noisy, riotous manner, then we certainly do have a role and should address that.

So that's, again, I think we've mostly addressed this issue already.

OK. Other items?

Yes.

Before you start, I think you would like to know.

I saw a headline on the phone today.

Colorado sent out 800,000 wrong ballots.

We think it was all, because when we're coming in, we can see it.

So the fix was to do what should have been done in the first place.

So what we did was we sent out return envelopes with paid postage to everybody in those two precincts.

Which is good on them for having that kind of motivation.

I was actually, I don't know what to use there.

They don't want to.

What we're going to do is we're going to come up with a secondary envelope that we can send down that is completely official that says not safe, valid inside.

So if we need to send something out

That's what we're going to have.

It was hard to hear, but would you say this was limited to two precincts?

Yes.

Yes?

OK. You and I had this conversation.

I think it'd be really helpful to share with the public, because I got quite a few questions about it.

Voters are asking if I've already put my ballot in the mail and it had no postage, what should I do?

And I know the answer, but maybe you could share.

So that was my question too.

The word all wasn't there, but they said we don't hold ballots and we deliver them.

Yes.

And just in case they have any questions, they can call you, right?

If the voter is saying, I put my

Put it in the mail and I'm not saying you've received it yet.

You guys will figure out.

If they later present a bill, make sure we pay it promptly.

Absolutely.

I have something under other items.

OK, other items.

Because this was discussed at the last meeting, and it didn't get carried over to this agenda.

But our proposal for a wage increase, which was, I haven't talked about it.

We here know that we passed a motion saying that we're asking for this wage increase.

someone in leadership don't know who said no so it was a very curt no from what i got and i don't think that we are very happy with that and i don't think that it's something that we can deal with right now because it wouldn't affect this election anyway but after this election i think we need to uh

come up with a strategy to say, no, you don't just say no.

And that strategy, in my opinion, may be talking to our board of supervisors.

I'll make a note to put that on the next agenda.

Anything else?

Our next meeting is currently scheduled for November 12th, which is still during the period when we're doing the Canvas and certification.

So how well that goes, we may adjust the schedule of that meeting.

But we don't want to push it too far, because then there's a risk limiting audit that could be the next week.

So we shall see.

We shall see about that.

Schedule for 9 o'clock on the 12th right now.

Yes, ma'am.

You guys have to sit somewhere else.

There's a big stick there.

This is a go back to the signage at the polling places, specifically Dunlora and Branchlands.

In the past, this board has gotten a new cooperation from PDOT to put out the blinking electronic signs when there was a polling place change.

And it may be that

You need two sons at Dunlora and Branchlands.

They're helping us here at early voting.

Yes, exactly.

Same sort of thing.

So if they're going to have the roads materially ripped up, maybe we could get some help from them on that day.

That's a good thought.

The one person was Liz is here now.

You were called out earlier in the meeting.

You'll have to look at the video to see what you did wrong.

I was late because there was terrible traffic.

Yes.

Yes, sir.

My question is about the calendar associated with the risk limiting audit.

If the county is selected on the 16th of November, the risk

The Board of Supervisors?

Oh, attendance of that?

That's in the evening, right?

They were calling you for that evening.

No, that's in the afternoon.

Oh, it's in the afternoon.

Yeah, you're hosed.

Or my staff can run.

Once we get to the point where the process is set up and going, then it's just grinding through until you get to the end.

So I'm optimistic that'll go well, but you know, registrar.

Don't think about it.

Now something to worry about.

All right.

We're going to go into a closed session immediately following this.

And I'd like to call a short recess so folks can pack up and move on.

And as some good people online, could you sit so that we can see everybody who's attached, not just Karen?

I think she's the only one left.

Can they all drop off earlier?

We've only seen Karen for a long time.

Yep.

That's it.

Yes.

Yeah.

I mean, it's happened.

Yeah.

Is that right?

Like, do the parties get this?

Yeah.

Just like the notice.

That's right.

Yeah.

Like for Kaminoa.

Yeah.

I mean, like after the 16th.

That's huge.

Because otherwise I'll be pestering and like, do you know anything?

And I love the new signs.

I've seen them change.

Why did you get a copy of my report of the August election?

Because that talks about the signs.

I'm not sure, but that's how I evaluate other things.

You can seem to accommodate my stats.

No, I don't deny observations of where we can meet the californics with strange precincts.

And that's cool to that.

Oh, just like the training list?

Yeah, you know that I can email that to you.

Coffee.

Yeah, you want a paper copy?

Yeah, that'd be lovely.

Can you print one out?

I'll walk up to you.

Any of those in the budget?

Thanks so much.

Have a good day.

Thank you.

It's so hard to find when you're invited.

Hi.

Good seeing you.

Excuse me.

Lee Naughton's always been so nice about buying this.

Well, that's fine, isn't it?

I know, that's fine.

Andrea.

Andrea.

No.

After this 330 meeting, I'm leaving.

I know that, but we'll see you tomorrow.

I don't know what the rules were.

Oh, you mean that they can't be paid for a phone call?

I'm not going to do that again so I can knock out the lights, but yeah.

They're not salaried.

No, the calendar wasn't actually, it was only given to the people at the table.

This is also, this is not muted, by the way.

It's still recording.

Awesome.

So we're back from our recess.

I'd like to make a motion as follows.

I move that the Albemarle County electoral board convene a closed meeting pursuant to section 2.2-3719A of the Code of Virginia under subsection 1, discuss and consider applications of prospective candidates as officers of election and to discuss the assignment of officers of election to polling places and also under section 24.2-25.b, that security

with regard to specific local electoral procedures.

All those in favor say aye.

Aye.

Any opposed?

Hearing none, we're in closed session.

We're still not recording.

It is 426 and I'm moved that the electoral board certify by a recorded vote that to the best of each member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing a closed meeting were heard, discussed, or considered in the closed meeting.

All in favor say aye.

Motion carries unanimously.

Aye.

All in favor?

Aye.

Aye.

We got this done.

Move to approval of new chief and assistant chiefs.

Chief assignments, yeah.

Assistant chiefs assignments, yeah.

That's why he gets the big bucks.

But no yellow tablet.

Is there any other business that we need to pursue?

We adjourn.

OK. You're here.

Then we sit adjourn.

Can I get a folder of any type to put all the junk in?

Because otherwise, they'd get it from me.

Thank you.