Electoral Board Meeting   6/11/2026

Any changes to that agenda?

I could do that under wherever.

All right.

and other changes that she would like to announce.

She is the senior assistant.

Could you speak up, please?

So we've met Andrea, and I'm not sure that she's met Richard.

Tough act to follow, Andrea.

I'm here for a while already, so thank you for having me.

So somewhat less thrilled is what I'm hearing.

Now we have the opportunity for public comment if there's anyone who'd like to

This young man had his hand up first.

Is the registrar staff now at full staff?

We just posted those last Friday, not quite a weekend.

What's the status of the state reimbursement for the special online

But I'll have that, I wanna make sure I have the right number and then I'll have that.

And realistically, you're expecting to get only a tiny fraction of that back, right?

So I'm not sure how much we'll get back.

It was.

I interviewed about 10 people and didn't find one.

Great.

Is it the same that we had before or is it a new position?

So she's senior over that and then Richard and then myself.

Thank you.

So do her job responsibilities change or she's changed from what she was doing before the staff title?

And doing it full time.

So who will be leading early voting?

I can do that.

Dr. Wheeler.

I know there was a lot of activity with that.

So that's what our stance had to be.

I hopefully got paid.

And so what we're gonna do next time is we're gonna make sure that our reports come out of ADT and not out of staff generated.

So it's 70%.

So we couldn't clearly prove, let's put it that way.

Exactly.

Sounds like you do.

That might help the public.

So trying to turn in everything can be irrelevant.

You know, that wasn't going to cover Fairfax.

If we had submitted everything, that would have been 234,000.

Oh, so your number went up on the last time we grew up.

Yes, it's 234,000 for the election.

Did you say that again slowly?

234, just over 234,000.

Thank you.

Jim, over to you.

I wish I could get it all on one page.

Better to be complete than short.

This is all the cannabis and provisional ballot meetings.

I have listed those on the agenda as two separate things but they're actually incorporated into one document.

Any approval of these?

Hearing none.

Our last regular meeting.

Thank you, sir.

Election Office Accounting Report.

So if there's any other questions, because I was going to cover the reimbursements.

Expenseless issue for us today.

So they're pretty much the same as last time.

I meant looking at your monthly county outlay.

I didn't do that.

We're going to make this squarely Alex's mistake that he's not here to defend himself.

I hope he's up there.

I can say that it hasn't changed.

I know where the box is.

Perhaps tomorrow you can just have a gander at it to see where we are.

I thought there was only one.

What's going on?

I think I'm going to be, I'm not sure if it's from Jim.

Same thing as this, right?

So you have to let me know when.

Thursday the 16th works for me.

Okay, good.

Does it work for you guys?

We didn't want that for election.

Of those, the ones that show up for the Democratic primary, we don't have a ballot for them.

the poll pack training for election.

And are we going to do a newbie training?

I thought so.

Yes.

Well, the Saturday before, it's usually from the back then that I was looking at the 30th, the last.

I know that was too close.

Griffin, you had a pencil in on the 29th.

Yeah, we moved the page checks on the 29th.

No, I've got page checks on the 28th.

The board's page checks on the 29th.

And what I have here is not right.

Oh, then you might print it, aren't we?

Here, this is the one I printed.

So that's now in the 20s.

I assume?

Yes.

It was an email blast is what they call it, where they send an email out to half the county who signed up for it.

So it was very similar to the one we did last time, but we presented it differently so it's easier to read out.

It didn't say that we weren't going to be open on the 19th.

Should have been in there, because in our proof, because we were, I understand what you're saying, because we were very clear about that.

I think they might have missed, or I missed it.

Okay.

So, then I will ask.

I think they can vote then too.

Something about the county office said buildings were going to be closed the 19th but it did not say there would be no voting.

Absolutely.

July 16th.

Okay, it's 15th.

Yes, absolutely.

To that point, Jim, you might, also you might possibly otherwise infer that a lot of the folks who would get Republican ballots simply didn't want to indicate which kind of ballot they wanted to get because we do usually send out far more absentee ballots than that.

and sometimes it was rounding up 100, sometimes it was rounding up a little bit more than 100 because they might be at 292 and I probably, rather than 300, I don't know the word.

Because you'll get more requests.

Correct.

11,000.

You start out with 6100 before you've even added a second packet to each one.

I'm sorry, express phones, not, I mean, what they did was we set up to having, what I meant to say, we're set up to having.

No, you can't configure them, exactly.

non-citizen cancellations, no mentally incapacitated, out of state, other, we had 27.

Oh, I think certain felonies are down as well.

Yes.

How is that affecting what you have to do?

We're not denying any applications yet until we clearly read

That's what the state has told you to do.

So we haven't denied anybody.

My understanding is that the state has offered little to no guidance on this so far.

But we have not denied any felonies since we were told to.

We were not.

Certainly my intention is to try to follow up on that because we did have some problems with provisionals from the VA and the national election.

And I also mentioned, oh, I'm sorry.

What is net new?

That's the, we had new, but it's the number.

And I couldn't figure out what got subtracted out to make it net new.

It's the exact same number.

No, let me think of that out.

Thank you, yeah.

I just want to make sure everybody was clear, like you said.

I just wonder if there were any decision issues that came out of that at a state level.

You know what I mean?

It's kind of- We'll see a better test than we will in August.

It's the same reasoning.

But statewide, we should all be doing the same thing.

Thank you for bringing that up.

Yes, it is.

They do give you the deadlines and when the law is actually

That'll be attached to the May 14th minutes when they're posted.

Yes, absolutely.

So for some good reading there, certainly a lot of it.

I have a couple questions on those laws for Andrea.

I was just going to say for those of us who are working early voting, will we have guidance on what laws are here and what laws are there?

Yes.

Yes, absolutely.

So we have, it affects all of us.

That's when it would have started.

Oh, go ahead.

Does that one go into effect July 1?

I'm going to check.

I mean, if he has a gun rack with a rifle on it and the back of his truck.

We're going to be issuing laser distance measures.

Your exact same scenario, but drive-up voting.

Fortunately, we don't see gun racks like we used to.

But I just don't see that there's any way that we can do anything about enforcing the 100-foot rule.

The other question that was outstanding is will there be any signage or notice requirements that the state pushes down to us, and we don't think we've heard anything about that yet.

There wasn't a requirement, but that was part of the presentation I had done that we might want to consider.

I'll wait until the state gives us, because in some places, 100 feet won't still be on the same piece of property, neuron.

It's an intimate one.

You're definitely right.

A couple of other things there.

Yes.

and then what the hope is by early voting, by the end of early voting, we actually do have a manual for that, yes.

From Election Day voting, yeah.

So we're just going to look at this.

Jim, you are going to provide us with a report from Charlottesville who are currently doing this.

I know there is an opinion that that's not legal, but that's what they do.

So they're signing a blank statement of results, people who leave in the morning.

So that's the way they do it.

And did he venture, he or she venture, any concerns about filling the slots?

Nope, didn't say anything about that.

And do you know what the motivation was for them to go to that?

Suggestion at our last meeting that maybe we do it as a pilot project and a couple of precincts.

See how it goes.

And I don't want to add to the flurry while that's in transition.

Do you know if they had a pool from a pool of people that were former election officials that maybe just didn't work a whole day anymore?

I didn't ask that specifically, but I imagine that's true.

But their impression was that it's a smooth system for them.

I don't know how many officials or slots they have altogether, but probably less than half of what we have, I think.

Was there any concern that once this became available, you would have a very, very large number of people who had worked all day before say they want to now work only a part day?

I think there's a certainty that that will happen to some extent and then the question is how do you backfill that?

Our roster is now we're going to have to add all these other people.

So some of your fixed costs grow.

Is it exactly half?

I guess.

Under other items though, Jim, I think you have at least one, maybe two things.

I have one thing for sure.

And I'm wondering, Alex was on when you opened that up, but I don't see one of the names over on the side.

Alex, are you there?

I don't see him.

This is the list of all the participants unless he's the Samsung.

Well, I was hoping he said he was.

I can text him.

It's okay.

Yeah.

Let's move forward.

Yeah.

I so move.

Is there any other business?

When you ran through the new business, I was hoping you were going to address the last item, follow up on the DS-300 with the logs, new repair.

You have a June 11th agenda?

Are those three loaners replacements for the three that were broken or in addition replacements for the one that was broken?

And the only question was, did we get a replacement machine for the Stone-Robinson machine?

Yes, and we'll check that today.

No charge.

Why this happened to Albemarle, but in other places?

Conveniently enough, at the last election, it was just us.

And they confirmed that.

That's what we know.

Is that an accurate?

Now you're asking me to remember off the top of my head and the answer is I don't remember.

but I don't remember what precinct it was or exactly what the issue was.

Yes, ma'am.

We were not aware of anything like that.

I think the one I think it was there was off by one.

There was one and they were there observing, but that was one and I know that one got resolved.

She's hiding one under a piece of paper.

Listing them.

No, if we'd been off by 100, I'd remember that.

I'm glad that you brought it up.

We'd have talked to a lot of officers of election.

so we could clear it out.

Unless you have something else to say.

What are we going to start tomorrow?

It's an 8 a.m. start.

We do it at 8 a.m. start.

Bucky is starting.

Ours is not to question why.

Is that scheduled then?

I don't remember off the top of my head what the date is.

24th, right.

And what about the polls?

And I don't know when that's scheduled for the general election.

Should we do it separately?

We need to do it separately.

Yeah, we got that.

Right, that's listed.

Thank God we don't have Sunday voting on that Sunday.

And I can't tell you what time we'll do that, but it'll be unpleasantly early, I'm sure.

And when will you be doing the bulk and without the pre-processing?

Richard will have to tell us.

We need the testing tomorrow.

I would imagine you're not expecting to kick off the cap until later in the process.

The earliest would be the 15th of July.

If those on the call would drop off, we're going to take about a 10-minute break here in the room.

Sorry.

I rang the accident.

I just want to make sure...

I'm sorry.

It's so much better than trying to, now you gotta bring the coffee back and everything.

Yes sir, jumping right in.

I believe that.

It's some kind of way to get back to the person.

You can see so well, you deserve it.

That's my number one concern, the safety of everybody who's working in elections right now.

Do they smile behind?

Yes, sir, it will.

They control that, but I know exactly the training you're talking about because I've been through that before a couple of times.

So how do I make sure that list is accurate all the way through June 30th of each year?

When you finish the training, is there not a contact person in there for the training and their training material?

and that's a year ago, I don't remember.

So I know because he was the one.

I don't know the answer.

That's a good point.

Yeah, I don't know.

Don't do it.

I'm going to email me and let me tell you that.

I'm still like doing the Santa thing at Christmas time and my wife taught me a couple years ago.

I believe it.

Krista Gillette.

You learned a lot.

I do appreciate that PowerPoint video.

I'm glad.

Yeah.

online in on our website where we've got if you want to be an election official there's training there if you go to the training for assistant chiefs the second section is on election law and it's like some odd slides that talk about election law that pertain to running an election have nothing to do with registration and all the other stuff that registrars do right everything it has to do with running election day stuff i tried to call out and put there

That's fantastic.

I don't mind getting through as much of it as I had hoped, but you know, it's okay.

It's a good thing to help go to sleep with.

I will say this though, it is not just my mind, and if I have a question, it's pretty...

The GREB manual?

Yeah, I mean, it's not the most riveting read ever, but the law is not generally.

they only make available you can't download the whole thing including the cover the table of contents and an index and if you could it would be much more useful single document to have online yeah you gotta look at one chapter at a time okay

Tell me.

Hazy Mountain Winery.

Okay.

And before that, military.

What branch are you in?

Air Force.

I moved up here from Hampton Roads, so a lot of Navy folks.

Yes, the sound of freedom is... That's exactly right.

testing and it would be like then three weeks later it'd be like oh.

I was down in Virginia Beach on May 29th because I was closing up my dad's house selling it and as I came across the Hampton Roads Tunnel there were three carriers in port and sure enough there were people flying all day long because you got all those aviators you know right at the end of the month they got to get their hours in yeah

The Germans were not too keen on those late night flights.

I can imagine not.

I was in the Bitburg side of the house closing down that side of our base.

Bit to ein bit?

Bit to ein bit.

More ads of that than any other alcohol I've ever seen.

Like, yes, a lot of older folks really enjoy Bitburger.

Irish beer.

Guinness?

Guinness, yes.

When you're in Ireland, it is.

I love Ireland.

Friends of mine, they went there on their honeymoon and they did both of them on the same day and my parents not remember much.

Quick question.

Thanks, Jim.

It's really funny.

Your people came from there.

It's really interesting.

The number of people I met who were multilingual and who, you know, traveled the world and the number of people I met who'd never been more than two hours from their house.

And I'm like, you have no concept of what far is.

It's a big deal.

I thought you worked in Norway.

I'm going to