Electoral Board Meeting   10/24/2025

Good morning ladies and gentlemen, it is 10 o'clock and we are opening the previously scheduled Albemarle County Electoral Board meeting for today.

Do we have any additions or if we do have a quorum all three of them are here.

We are also joined by

our registrar, chief deputy registrar, and our election manager.

In addition to members of the public, I'm looking to see Andrea.

And Andrea, our legal counsel is there.

There you are.

I had to put my glasses on, sorry.

Okay.

Do we have any comments or additions to our agenda?

I'd like to add a request for registrar

Chief Deputy Registrar and the election manager if needed.

Is that okay with everybody?

Yeah, I understand.

I'm just making sure we all have the other two.

Is that agenda okay with everybody else?

Thank you.

All in favor, aye.

Would you like to give a report, ma'am?

Sure.

I can make you more of that.

Obviously, there is the gap for those two months.

I will make copies.

Do you have copies?

Yes.

You do get them.

Well, take that.

I'm good.

I'm not ready to find out the original.

OK.

and then also I thought I would report on our CURE process, which is when we get a ballot that does not have all the requirements on the envelope B.

We have 64 right now.

We have cured 34 of them, 15 of which came just yesterday.

So what the CURE process is to correct the ballot

Envelope V that is not filled out correctly so that it has a chance to be filled out correctly and turned over for pre-processing.

So that's our process there.

And as far as voting, is it 10,000?

By mail, we've received 3,551.

Drop-off box, does that...

3551, the mail.

And the drop box is 893.

We are over 10%, probably approaching 12.

10, might be 12?

Yeah, we're at 12, yep.

12%.

I'm sorry, Madam.

What was quickly your in-person numbers?

I don't have that sheet with me.

Oh, no.

I can get those right now.

As is, I'll announce again, our usual custom for this board is to allow members or invite members of the public to make comments at the beginning or at the time of any discussion.

Please raise your hand, wait to be asked to speak and try to limit your comments to three minutes.

When you identify yourself, if you represent a party or any other organization, please note that also.

I'm Lori Jones of the Democratic Party.

In the past, I've been able to get a copy of that report, an actual part.

So I didn't know if you were making copies.

I should get a copy of that.

Sure, I'll be happy to make a copy.

And I'm not sure if it's on that, but in the past, the report has also included new registrations.

Yes, ma'am.

Bottomless row says new voters.

Those three come off on that same report.

What I could do is take this actually, fill those in.

Again, I don't have the full number for September and I don't have any numbers for July or August, but I can give you the numbers as of- Where we are would be nice.

That'd be great.

Okay.

I'll go ahead and fill that out and

I see that.

I have a comment.

I would also remind everybody that we never had this report at all until I asked for it probably a year ago.

Yeah, just a quick request.

I'm having a little trouble with multiple people talking at the same time.

Okay, deceased, 43, felony, two, non-citizen, three, mentally incapacitated, one,

Okay, thank you.

I would add that those out of state are people who have actually filled out requesting that they be removed for out of state.

That's not everybody who's moved out of state by registration.

These are self-identified.

Is there a question somewhere else?

We're getting a really obscene picture coming up on the screen.

It's under the name Ahmad.

It needs to be removed from the meeting.

We're not seeing it on our screen, so thank you for letting us know.

Thank you, Liz.

It's amazing how people can hack into almost anything.

Instead of putting yourself up.

Okay.

Liz, is it down?

Can you tell us if it's down?

Yes, it's down.

Thank you.

Thank you very much.

Thank you.

Ms. Wilson, do you have anything?

Oh, yes, ma'am.

Yes.

That person could come pop right back up.

OK. Ms. Wilson, do you have anything else you'd like?

I don't.

I will just stay through.

Jonell, do you have something you'd like to present?

I just wanted to mention that we put together an election night packet for everybody.

We went over it briefly yesterday with the staff, just going through each page.

We want to make sure that everybody gets a copy of that.

and it's what it includes are the kinds of things that when we get calls in from the voters or people from the precinct that we're able to answer those questions for them.

Yes, we had one yesterday.

We went through each page and we made some additions and corrections to it.

And then we'll do it again next week.

We'll go through it thoroughly.

It does, yes.

It's one that Jim and Alex went together.

So it was a group effort to put this together.

We also put together a binder that has all of the ballots in it as well so that people can flip through the ballots as they need to.

Ballot styles.

So that's included in the election night packet.

And when we meet with the staff.

And I'm going to try to meet with two of them after our meeting here.

So if you want to talk about it.

That's fine.

I want to.

When I sit in, that's fine.

As long as you don't talk.

Okay.

Could I mention one of them?

Yes, please.

The other thing that we're going to go through is we're going to go through the electronic portion, the street file, because we have several people who've never worked on election night.

how to look at things very quickly.

So that's what we put in our coverage as well.

And then also what I would like to do is I would ask Alex if there's a way that on the early voting that they can put together the list of the most frequently asked questions during early voting.

And maybe we can just put together just a short little FAQ for people answering the phones on election night as well.

Yes.

To that point, at officer of election training, the second set, we didn't have it available for the first set.

But Alex has a special connection, has ingratiated himself greatly to the printing person for Albemarle County, and literally

and on the last minute, he got these printed for everybody.

May have to have some additional printed, but I would request the board let us put the leftovers in the pre, in the chief's packets, in with, not in the ballot boxes, but in the cage with the ballot so they can't miss them.

For those precincts who didn't come night before last,

but who came last week so that there are additional copies of the what ifs for everybody to have.

I'll put a copy of that up on our training materials too.

Yeah, please.

The chiefs have it in their chiefs manual, but now all the offices of election can have it.

My mistake that I didn't think about getting it printed out to give out training, but it's good information.

That way they'll have one at every check-in station.

Alex, may I do the drum roll?

Alex showed me this this morning when I came in.

So not like I'd ever go to sleep there anymore, but I decided at the last couple of minutes to design a QR code for, as right now our vendor was having trouble with our street file.

So instead of, you know, the chief or assistant chief, you know, using their phone and everything that we thought that we would post five of these around the precincts, have them handy and everything where that the voter, if they don't feel comfortable with somebody else looking up their street, they can look this up.

You just hover over with your camera and then it comes up and it goes straight to the Department of Elections and produces where they need to find their polls.

So it goes to the elect site in the document.

I see you, just let me show you.

Okay, phone.

This is the first time this morning I ever saw it.

So I said, same thing you did.

Does it work?

So I hit my camera.

It comes up.

I hit the little thing that says scan.

It says virginia.gov polling place and ballot information lookup.

And all you have to do is enter your address where it says enter address.

and I didn't even have to put the town.

I just put the street house number and the street and poof.

I mean, that means, and to Alex's point, just so everybody understands, the voter can do this themselves.

So they don't want, I mean, we've got the voter's name in the poll book, so, you know, but they can look it up themselves.

This is great.

We have that in our tent.

We've been doing that for a long time.

It's a great idea.

Is that correct or not?

It's not correct.

You have to be careful as to not go into the citizen portal because the citizen portal makes you

This is purely if you use this QR code, which he contrived, you scan it and it comes up and all you have and it says, type in address.

The other question you mentioned, because I'm telling all my observers, if voters don't know where to vote, the chief can help look them up.

Because it's a street finder, but you just said they're having some issues with the street finder.

It's not like they're sending them to the wrong precinct.

People aren't coming up sometimes.

OK. OK.

I just want to make sure they weren't giving misinformation.

Just for a second.

You know what I'm saying?

Okay.

And the only thing it gives you, but some people don't like QR codes because they also hold a lot of junk in them.

And I'm not saying yours does, but I just know people are also nervous about using QR codes.

If they don't want to use it on their phone.

The chief, as Alex just said, there'll be- And if the chief can help them look it up still and it works, that's great.

We have multiple avenues.

And the chiefs already have the link, not the QR code, but the link because Alex gave it to the chiefs and assistant chief.

Okay.

Anything else?

Oh, question.

Yes, Liz.

Now you're muted, dear.

This goes back to the office asking early voting for the number of most frequently asked questions.

I realized the other day that we've got a lot of people coming in to register to vote who do not know their social security numbers, mostly young kids, and they don't have them with them.

So I was going to ask if people in the office, if somebody calls and said, hey, how do I come to register?

If they could just add a little note to the end of that, please remember to bring your social security card or know your social security number.

It would really help us down there, because we've got they're calling mom, they're calling dad.

Thank you for bringing that up.

That's a problem that's seen all over Virginia, and you're absolutely right.

It just would be really helpful if they could add a note to their brain that says, if somebody calls and asks about registration, just say, please bring your Social Security card.

We need it.

Thank you.

Another question that's asked.

I got it yesterday.

I want to change my registration.

That's changed by party designation.

You don't have a party designation.

Oh, you don't do?

Joe, this was just a commentary on the Social Security.

The UDIMs have created a little card for students that say, fill out your Social Security comment in the poll.

It's one of the things, if by some chance a voter does not know their social security number, they submit the same day registration or any kind of registration, they can come to the registrar's office and add that as long as they do it before

provisional balloting star.

But the other most commonly used thing when they show up and don't have it, call mom.

Okay, any,

The three of you have anything else you'd like to add before anyone needs to leave and go back to your important duties.

Sorry, something addressed for the registrar from the last meeting on Monday.

Okay.

So on Monday, and I'm looking now at a transcript of the meeting that you can apparently get off of YouTube.

There was a very detailed discussion about whether or not AB Wait voters would be told that they had the option to provisionally vote.

If you're already registered, no, you're not registered anymore.

Brand new registration.

It's going to say AB Wait period of five days because there's no way for us to know.

Until that has gone through the system, we have no control over that.

That is flagged state, no control.

You will be offered a provisional.

Yeah, that's what I'm trying to find out exactly.

What am I told?

Well, you're going to be told that you have to wait five days in order to come back and vote regularly.

And if you cannot wait five days, because you will be, I don't want to do that.

So then you will be given a provisional boundary, it means ballot.

Okay, but we explained it to them first, because there are people that will say, yeah, I'd rather wait and vote on the machine.

So we give them, that's your option.

Do I have an option to fill out an absentee, ask for an absentee, sure.

You can either do mail or whatever.

I can go absentee or provisional, mailed out absentee, mailed out absentee or provisional, gotcha.

And I will be told all of that.

Yes ma'am, yes ma'am, and again, this is not a

album decision, that transcription.

This is the State Department of Elections.

That's fine.

I'm just, everybody should be clear what the voter is being told.

Absolutely.

And that's why we wanted the registrar to explain it for everybody and for the record that this is a state process.

It goes on.

But anyway, basically at the last meeting, Diane McNeil was assured that every voter would be told instead of just being sent away that they had an option

to vote provisionally if they were in an AP wait period.

My understanding is that is not the case, and that voters are being told, you have to go away and come back, and voters are not being told that they have the option to vote provisionally.

It's only if they object and say, but I can't come back, that they might be told that they will vote provisionally.

There's guidance that has been given that is written down

Excuse me, which guidance did you?

Yeah, no, no, no, it's just, the reassurance is made on Monday, and then there appears to have been a new policy decision about whether or not provisional ballots are going to be offered to these people caught.

It's kind of a moot point,

Today's the last day that's gonna happen after this.

People, I assume, will be told that they can SDR and that they can vote provisionally.

But I would like to raise this because before the next election, you should be clear on whether or not voters are told you have to leave, you are going to have to come back, and only if they object are they told they get to vote provisionally.

The guidance, and I have a copy, I'll be happy to share it with you, the guidance from the Department of Elections dated October the 16th, 2024, updated list maintenance calendar, close of books, and start of same-day registration.

All of the citations within this guidance affirm

As far as I know, we have instructed the people there, they have an option, but we want them to be told that if they vote by provision, a provisional ballot, that will not be counted until after the election.

They can go ahead and do that.

That is their option.

We have witnessed two voters, and we're not there all the time.

I just personally witnessed a voter yesterday who was being sent away.

I stood up and said to the chief, you need to offer this voter the option to vote provisionally.

Alex, you were on the walkie-talkie and were being contacted about this.

You did not say to the chief.

you need to offer this voter the right to vote provisionally.

And I misspoke to the chief about that.

But the instructions the chief have been given are very clear that no, you're not to talk about the provisional thing.

So voters have to be willing to advocate for themselves.

And that's what I witnessed one.

and I won't mention who the chief was, but I know the chief and I walked up after the voter left and I said, can you help me understand the process?

Because my understanding after Monday was that they'd be offered a provisional ballot.

He said, my understanding that I was instructed was I only offer a provisional ballot if they say they can't come back.

And I said, if the voter says, well, I can't come back.

And I said, that is not my understanding of the process.

I understand if that's what you were told, you know, that's obviously you're doing what you were told.

I said, but you can understand a voter, most 99.9% voters don't know provisional ballots exist.

They don't know that's an option.

So if you don't give them the option, they wouldn't know to ask for that option.

and he said, I understand, I was just told that we would offer a provisional ballot only if the voters said they couldn't come back.

Well, if the voter doesn't know there's an option, they are just gonna say it can come back most of the time.

So I left that.

But you know, obviously he, so I think the concern is what was said on Monday, what our understanding of what was said on Monday and certainly what Debbie just shared

is not maybe getting communicated through to the chiefs.

And our big concern is for the next election.

Obviously, this is not going to happen anymore past today.

But I think it's important that people be offered and, of course, being told, your ballot won't count till I've been there.

And some people will say, no, I want to come back.

And that's fair.

That's totally fine.

We're concerned about the people who leave and don't come back.

So we're just trying to, and it doesn't have to be decided today, but it's a concern that I think as a board, we need to make sure everybody's on the same page.

Most voters, when they come to vote in person absentee or at the polls, are there because they want to put their ballot in the machine.

They want to vote in person on the machine.

If they're not registered, their name's not on the poll, they're not registered.

They need to register.

And most, when you give that information, you're not registered.

Here's a registration form, fill it out.

Most voters would prefer to come back and know that they voted by putting their ballot in the machine.

So that's the offer.

There's no offer.

Let me finish, please.

It's the offer that we're concerned about.

And then if they say, I can't come back, because most people will say, depending upon where it is in the 45 days, it's hugely different the first day of 45 days or this week, when people may have found out they have to be out of town, didn't know it before.

Maybe they planned to be out of town.

and they can't come back.

Then they're offered a provisional.

That's the instruction.

The instruction is if they can't come back.

It's a lot to give, a lot of information to give to a voter who thought they could just come in and vote.

Yeah, I'm on the board.

I have two concerns about this.

One, I think it's a very valid point that people go away.

They don't know there's a choice.

We want voters to vote.

That's the business we're in.

But people who should be allowed to vote should be allowed to vote.

But I am torn by the fact that the state has a same-day registration process that they've instructed us to use.

And what the net effect of the same-day registration process is is that you complete a voter application, you vote a ballot, you stick it in a provisional envelope, and we look at it after the fact.

That's exactly what we're talking about doing for these voters before the same day registration process begins.

And I wonder if we're, when we tell a voter, you know, we'll use a different form to register you, and then we'll vote you a provisional on the other side of the envelope, but it's essentially exactly the same thing.

The guidance that came out

in 2024 from the Department of Elections addressed this very issue because, as we know, the public may not know.

And I haven't forgotten your question.

Can your question wait?

Absolutely.

The public may not know that you have to, the registrar's office, before the registrar can register someone to vote,

or change their registration.

They can change their registration, but they need to know if that person may have forgotten that they voted 45 days ago or 35 days ago in Chesterfield.

I'm trying to explain for the record, the reason there is a delay

And the reason they have to do a provisional, if they can't come back, is to allow time for the registrar to register the person and go through Veras and... We have exhaustively discussed this.

Well, clearly not, because there's still some questions.

There's no question that they should be able to vote on the machine that day.

That's not at question today.

The question is, should they be offered a provisional ballot every time they come in to register?

My concern is that study after study shows that voters who are essentially without the illegal vote do not return.

And I think requiring that a voter who doesn't know that there's this test that you're going to have to just spontaneously... Sure, you can do those things, but will you?

And I really do think that

These voters should be told you have a choice to vote provisionally.

These are the concerns with voting provisionally or you can come back and get your vote scanned.

I just think the more information voters get, the more empowered they are and the better the process is.

I understand this is a moot point after today.

I suggest that you all consider discussing this.

We're asking for more guidance from elect at some point.

But right now, what we were told on Monday that every voter would be told in this situation would be told that they have a choice to vote provisionally.

And that's in the meeting.

I went back and listened to it a couple of times.

I would submit, Ms. Smith, that

100% compliance when someone is given instructions to your point never occurs.

But what have they been told?

They've been told.

They have been offered provisionals.

And this piece of paper here, which does not say every voter must be told they have the opportunity to vote provisionally,

They can't just be sent away.

I'm not sure how to check.

You're right about that.

That piece of paper doesn't say that.

But the idea behind that is not the idea behind all of this is for people to vote and to move it.

It's easy, simple for people to vote and to smooth the process.

The idea behind this, that came from us, yes, that

That came from us after discussion.

And the idea behind that is just to let voters know what their choices actually are, but also what the law is.

As Clara Belle has been explaining, the law says the five-day wait period.

I understand that's inconvenient for a lot of people.

And so if they say to us, well, I can't wait them.

I understand.

And I think part of it is it's, it's hard to get all of that out to a particular voter.

I do understand that, especially if there's a line and there's other things going on.

So we can probably do a better job of making sure that all of the options are told.

But there was no intention to hide any option from voters.

Absolutely no intention whatsoever.

I think we maybe just need to soften our approach and then go through the points as we believe the voters should have them.

I appreciate that.

and there has been some confusion because even though that guidance came out in October of last year, in previous elections, that guidance was not followed because there was no waiting period between when somebody filled out a voter application and the information was put into Verus

There was no waiting period, which is demanded by law, as we've explained, had nausea.

Instructed be done.

Any other comments or questions here?

If anyone needs to get back to work.

Ready for the last say, because we know there's absentees out.

Today is the deadline.

We're having pain and failure.

Receive.

Receive.

Thank you ladies.

Do we have that?

Mention as a coda to that that I had a long discussion with a voter yesterday, a woman who had just moved here, about whether she wanted to pack or whether she wanted to vote in provision.

made it very clear to her.

She went back and forth, back and forth, back and forth.

And so it's kind of inconvenient to come back, then you can go to provisionals.

I'm afraid you don't count provisionals.

So she was afraid that she didn't

liked the idea of provisionals, so she finally decided she will come back.

But I'll be talking about it for five minutes.

Let's see which way she wanted to go.

Okay, do we have, actually, we're finally at the point where we're entertaining public comment.

Is there anyone who has not, or who needs to make additional public comments during this period?

I see no hands.

Bucky, would you like- Just letting the board know, since I booted that one person from being on, I've had a succession of people with different names as their screen names trying to connect and I feel bad if I'm denying a potential attendee from paying attention, but when Joshua uppercase J came back as Joshua lowercase J and then

Now, Tom is trying to get in.

I just feel like I'm inviting trouble if I let anyone else into the meeting.

I would agree with you.

We certainly could have new guests, but... Not at the expense of disrupting the meeting.

Exactly.

I would only add, and I mean I know you know a lot about IT, I do too, you might want to talk to Amra IT about how we filter in the future because obviously we can't just kick everybody out that we don't recognize their visa.

They'll tell me not to do that, mailing them out to people who want them.

Liz says Tom is legitimate.

Liz just said Tom is legitimate.

I'm going to let Tom in.

That's the problem.

OK, next item on the agenda is the minutes.

We have four minutes, Peter.

First three you've had for several days.

The last one you only had yesterday.

Do we have a motion to approve all four?

All in favor, aye.

Aye.

All four are approved.

Okay I was going to do the street look up in old business because we've talked about it before but we've already talked about it so again thank you Alex.

The ADA, Jim submitted information from Slaughter Rec.

Well I have Slaughter Rec and I also submitted Miller Center.

Right.

You've done it.

You've done it.

Who has the form?

I'll send you the form.

Is it something saying we certify that we have surveyed them?

By whatever means.

It doesn't, we're not asserting, which is how we're not going to all the schools.

So at Slaughter Rec, the only issue seemed to be that the threshold at the gym is a quarter inch higher than it should be.

Yeah, because I can tell you that in Augusta County, six, seven,

years ago, Dusty County was selected, and I'm choosing my words, peer-to-peer, selected by the attorneys representing disability groups.

And they measured everything.

And the Verona Government Center

which is a lovely building for anybody who's seen.

Absolutely lovely building.

Has a ramp going up to, has a single level entrance door and it also has a ramp up to the main entrance door that you could easily drive a golf cart up.

I mean, you could probably get a small Jeep up.

It's a big ramp.

And they measured it and it was off by 1 16th of an inch in the slope.

and they were demanding that Augusta rip it out and put it in a new ramp.

Now the court said, no, you don't have to do that.

The discrepancy in Miller Center was that there's not a level landing on their ramp, but as she mentioned, and as the front page of the checklist we got from State mentioned that buildings certified before the new 2010, things are grandfathered in.

So she believes that will be grandfathered.

You were going to send us, maybe you did and I just haven't seen it, but I don't know that I've gotten it.

Right.

And I have done that.

And I will call back again today, now that everybody has seen the list, and you have your availabilities, and by process of elimination of the schools,

I feel the need for somebody to go with me.

That's great.

I know you bought them.

So let me know if you can't arrange someone and need to borrow them.

You're waiting.

You're waiting.

And we will get them one or the other.

An interesting side note on the form that the state provides.

There is the suggestion on the form that you're doing this on election day.

I understand.

And it is, of course, the best time to see how the place is laid out, what you're actually using.

Yeah, but that clearly- But it's still a viable option.

It's a viable option.

Okay, any new business from anyone?

I would like to give an update and might even want Mr. Secretary to clean up the calendar.

of what we've been doing in the month of October in terms of classes, cages, training sessions, et cetera, et cetera, just to put it in the record with the minutes.

I just want this calendar written so that you can read it.

Well, I'll help you.

No, I need some copy.

But I wanna go over it with you to make sure everything's on there.

Oh, please no.

Pardon?

I hope not.

No, I don't mean, let me rephrase that.

When we are doing trainings, thank you.

Thank you, Bucky.

Thank you.

Thank you.

I think it's important because we do a lot more than a lot of boards do.

And there's one that still has me wondering, and I asked Alex about it, and he said, no, we don't have anything.

I mentioned before that I had on my calendar 10 a.m. on October 29th training,

and I find that here, I wrote it when we were in a meeting, special training, 29th 10 a.m. Did you happen to mention what we're training for?

What special training?

I showed up for a doctor's appointment yesterday at 2.30.

That's actually going to happen on Monday.

And I've got written, you know, I've got other things.

Okay.

Just for the record, we do not seem to have anything in training on the 29th.

Okay.

Other reports that I think it's important to have on this list.

CAP, sorry to use the word upheaval again.

Hold on, because that's, I have all the other stuff, but I don't have CAP brief processing.

I understand.

last week, the 14th and the 16th, 21st and the 23rd, the 28th, half day, all day, the 29th, and half day, the 30th, 28th, 29th, and 30th.

And if they have to come back on the 31st, they will.

Thank you.

Okay.

It looks as if, yes.

In the all day, and I'm assuming the 30th will meet again at one.

That's what they've been doing.

Yes.

The 30th is a one o'clock star.

And what about the 29th?

The absentee pre-processing, mailed back absentee ballots, as we all know, is dependent on when the voters get their ballots back.

Unfortunately, we don't know where this original form is.

So it's not typewritten.

It's just handwritten in there.

Here's enough for everybody.

Thank you.

Thank you.

The point is cap reprocessing is working diligently.

The chief resigned the night before this Tuesday meeting.

And we have moved people around.

We're getting people so

Oh, quick question not related to that, but I'm just curious since we were open till seven last night, right?

Last night?

The early morning, the morning we opened at seven, which was Tuesday, they did 20.

There were 20 voters.

We can discuss that at a later date after we've got all the data.

The other things we have on our schedule for next week, well, we have same-day registration class at 1 p.m. and 6 p.m.

The makeup

The DS-300 and express vote training is gonna be at

10 to 1130 tomorrow, and I can repeat at one to 2.30.

Then on Monday, or wait a minute, excuse me, Monday we do the checked cages.

And again, I'd like to say what a great time we had rearranging the cages.

I just was amazed.

We got it done, now we can have a map,

meaning there will not be chaos again next year, the next election.

SDR provisional ballot classes.

Again, early voting starts at seven on the 28th.

Cap begins at one.

Not missing anything?

Okay.

Cap meets at 8.30 to 5 on the 29th Wednesday.

Cap meets the 30th, beginning at 1.

And

Sorry, just back to Kat.

I have actually, Eric mentioned the 31st, but maybe he, maybe it's the 29th, not the 31st.

And if they have to meet on Friday, they'll meet on Friday, but we won't know until we figure out, till they know how many they've,

How many ballots they processed?

Thank you.

You're welcome.

Cages go out on Monday.

They're contacting schools.

And then we have election day on the board, and we meet with the chiefs to hand out their

equipment on Monday afternoon the 3rd.

But we haven't.

We can either do it at the end, or we can do it right now.

Our next meeting

Yes, we do.

That's correct.

And clearly none of us noted that.

None of us picked up on that, Jim, so thank you very much.

and then we have election day and then we'll be back here for the provisional meeting at noon on Friday and anything I mean noon on the 5th

I'm sorry.

You've gone down.

I got too far.

You've gone down.

Sorry.

Well, it's a great question because there's, again, guidance out from elect that the final may emerge

Just what Alex said, because Veterans Day is on the 11th, and that is Tuesday, as Ms. Jones is pointing out.

It's a federal holiday.

Are we talking about the flipping of the switch as I call it?

Let me finish my question.

So normally they flip the switch on Saturday, which would be eighth.

Which is why they moved it to Monday, which is what they did for presidential.

I understand.

but they can't move it to Wednesday for crying out loud.

Friday deadline.

What is this guidance?

From a registrar, not our registrar but from another registrar.

So I will endeavor between now and our next meeting on the 30th to get a copy of that since, as we all know,

and our visitors should know that when guidance is sent out from elect, some of it we get and some of it we don't.

No, it's not affecting anybody today.

I merely put it out there as a

Right.

Okay.

But if they're waiting until Wednesday, you probably won't be working on Tuesday because- Don't have anything to do.

And our last provisional meeting will be Monday.

Okay.

I think we'll probably have to wait and see how many provisional ballots and what's going on.

That's sort of been the traditional and how much we get through of the regular campus.

If there's nothing else we need to do, I would move that we go into executive session per code 2.2-370-A.

The closed session meeting, we will look at personnel matters, including election officer applications, review of registrar applications, any financial considerations.

So we'll be doing personnel and finances.

In the executive session, we invite our council

That's part of what can be discussed in executive session.

We may or may not have any discussions.

But if someone brings up a finance discussion, I don't know that we will.

Just if we needed.

Liz, I see your hand one second.

People who will be in executive session will be Councilor Ruege, election manager,

and the three members of the board and our registrar.

I have a comment and it's with a little bit of trepidation that I'm doing this.

On Monday, I was chief and I suspect it was after the board meeting that Jonell and you came down to give instructions on what to do about registrations and offering provisionals.

In my handwriting in the chief's notebook down there,

As you all watched me, I wrote out the instructions.

Later, we got typed instructions.

It was very clear to me at the time that we were not to offer provisionals, but only to offer them if the voter pushed back and insisted that they wanted to vote today.

I know that you might have a different perspective, but I'm just letting you know that from a chief's perspective, this is what I heard.

I wrote it down while you guys were watching me.

and I just feel that that needs to be said.

No one is getting thrown under the bus.

Okay.

Thank you for your comments.

Thanks, Liz.

All right.

Can we just go into executive session?

I think she is.

Thank you.

All in favor, aye.

Sir.

I'm trying to do that, Jim.

The board recognizes, the chair recognizes a motion from somebody.

that we only participated in those things we said we were going to discuss.

And only those people we said were going to be in closed session were in closed session.

And we are now formally back in open session per code section 22.3700-A.

All in favor?

Aye.

OK. We are now in open session.

Say it again.

Second.

All in favor, say aye.

Aye.

Unanimously, Ms. McFadden is appointed as of this day contingency upon her getting to be a registered voter in Albemarle County within 30 days.

Thank you so much.

Thank you so much.

We really appreciate it.

And after the session, we'll come in and talk to the staff, et cetera.

That sounds good.

Thank you.

Thank you.

OK, do you want to vote on the four offices of election?

unanimous.

Chiefs and assistant chiefs.

Just want to say what the roster is.

There have been some sliding pieces.

All in favor, aye.

Aye.