Electoral Board Meeting   10/20/2025

There's been guidance sent out from elect and you have had guidance and I think it needs to be clarified if you would.

That's the only thing that fits.

Now we have a reason to have others.

And that does not happen until after the correct process has gone through.

Is it 10 days?

It's not same-day voter registration.

We're capturing all the same information.

Right, right.

And we'll adjudicate that provisional after they're already registered.

It will be reported as an other.

you don't know when someone comes in if they might have already registered and they can change their registration no problem but they might have already voted in another locality and you can't know that until it washes through there.

If they voted for a vote in another locality, it's already on the machine, so there's no way to be able to.

Right, they have voted twice, which is not legal with the law.

And you all would then get rid of that provisional after the election.

If they voted on the machine, there's nothing you can do.

So they now are eligible to vote in Charlottesville.

It's not something that can wait until election day because of the pre-processing of mailed out absentee ballots.

And it's to be record straight and make sure there's one vote for one person.

And there was guidance sent out from electives to explain all that.

So if I'm a voter and I come in before the 24th, same day registration and wanting to vote, what am I told?

We have no control over that.

Exactly what am I told?

So then you will be given a provisional ballot.

So we give them that, that's your option.

I can go absentee or provisional.

Mailed out absentee.

Yes, ma'am.

This is a state Department of Elections.

Absolutely.

for everybody and for the record, that this is a state process because you have to know what voters are doing in other parts of the state, which is, which the registrar- There's not much going on.

So in order to keep it at, make sure one vote per person, wherever you are, that's the way for us to statewide.

Okay.

This is a good time to ask about the list maintenance report.

I can't even get on.

I was having trouble with my computer this morning also, and there was a big kind of half worldwide

I've been on the county's website.

anything, not even when they're embarrassed.

Could we ask that you bring that report for the next meeting on Friday?

Absolutely.

Just trying to give you the last minute of today's numbers.

We actually close a book, so that's a...

Which is a better number.

Cleaner number.

That was at the end, but not on the state.

Because across the state, 100% of all the counties, but the vast majority, statewide, in-person absentee voting is ahead, meaning more people are voting in-person absentee than they did at this time three years ago.

I think it's going to be a continuing trend.

minimal and then the last two weeks it jumps up again so if we're going to have a jump up at the last two weeks it's really going to jump up because it's never really gentle to nothing and the mail-in ballots has continued to go down those were

It's the last day that we can mail out an absentee ballot to anyone.

they'll still be coming back.

Those will be mailed at five o'clock on that last day.

So I think there's a good chance that we will get that 30% in the next two weeks and more.

Well, we have the extended hours.

And I guess when people call in and ask, tell them.

Madam Registrar, do you have anything else you'd like to say before you go back to your busy office?

Thank you.

Immediately after this agenda item, it's time for public and I just wanted to ask a couple of questions.

We're going to let her get out.

I'm intrigued that we have to wait for Friday.

There are merely numbers of saying how many people are registered, how many new

How many people have been removed as the information that's of particular interest to us?

Can we do that Jim?

deleted, dead, removed because they've been deceased.

That's all that I have not removed a single name.

The record also shows anybody removed for felony or anybody removed for adjudication.

She might be able to get that off.

Is it every year?

It's supposed to be, now I can't tell you.

It has not been every summer.

and it's only people who have been on that inactive list that basically those people didn't do anything once they were put on confirmation through two federal elections.

Did not do anything, didn't show up to vote.

No registrar in the entire state of Virginia ever takes anybody off the books.

or is supposed to.

No one ever takes anyone off.

For the purge.

But once the vital statistics matches that person up, we receive that to match them to take them on.

Just numbers.

Has to be in an organization based on parties.

And unfortunately, I don't have access to.

Thank you.

Is the public notified of the purge in any kind of way?

Board members cannot look at it.

Back in olden days, when I would have to purge people, because it was done by the registrar, I also had to post the list of people that I purged on the courthouse doors downtown.

That's not done anywhere.

That went away a long time ago.

I mean you'd have reams and reams and reams and it's personal information.

But that takes a form signed by that person to do that.

If I get a computer system working and

Good luck with that, Debbie.

I'm going to see if someone else is up.

Is that your phone?

Make it quiet.

OK. Minutes, Mr. Secretary.

Lucky you tell it for me to leave.

If it's all right, we'll just put all three of them in this week's on Friday.

You have a giant approval on Friday.

precincts that we normally, the three, excuse me, Bucky, sorry.

I gave the list, Bucky assigned.

Okay.

I sent you your assignment.

Okay, I will look at it this week.

That is your weekend.

Thank you.

I don't know who they are.

one of our other multitude of either teaching days or cage days or whatever.

It's a short list.

Two girls could do it.

We did not at the time have two girls.

We told a lot of jokes, but she'll remain in the warehouse.

I have a picture that should be made.

So thank you.

I can do it by myself.

No, you cannot do it alone as the song from Chicago, the musical says.

linked to that should be sent to all our chiefs and assistant chiefs and I saw one of our chiefs Saturday morning and he had already used the link to see Alex's Senate because he had already sent it out that was great and we have lots of things that we discussed including what the registrar said about people who have come in and registered me who've come in to register but

So we'll wait on that.

So any voter can easily find where should I be voting without having to

so they don't show up at the wrong place five minutes to seven.

It's another tool anybody can use.

Any other old business we need.

I couldn't do that by myself, but I did spend Saturday afternoon moving the plexiglass.

You found a place for it.

Debbie, after this meeting, Debbie and I will head down there in a couple hours to do her checks, but everything should be going.

And that has to do with whether or not the polling place has a place to secure the cage and can be there to receive it because somebody has to let the movers in the door.

And the movers know where in the building to,

I think Jonell is doing that and she's checking with everybody.

Any other old business?

to hand out certain items that they will have to take with them to the polling place and also a final one page bullet, hopefully one page, hopefully one page, not several of last minute reminders of things that the chiefs need to know before they get to the polling place on Monday, on Tuesday morning.

I have Sherry and Vian.

I made contact with one of them's mother, which is always mom.

We do need to get those in order.

Any other meeting that we want to schedule before Election Day.

I don't have anything.

I think we discussed possibly having an electoral board meeting that day.

We've got SDR training starting at one on Tuesday that week.

I don't know what my 10A is.

Once again, I have failed to thank our counselor.

Yes.

And then I forgot to introduce you before we open the meeting, or when we open the meeting.

Not an issue, thank you so much.

Gentlemen.

For me, it seems like either Tuesday, Wednesday, or Thursday that we should meet, if for no other reason than to finalize any last-minute instructions.

You want to wait till Thursday, or do you want to do it Wednesday?

I'd say wait till Thursday.

So we have two meetings scheduled, the 24th and the 30th.

24th and the 10th.

I'm teasing each other.

I'm teasing.

Bucky has looked at them and done something.

Still a little bit louder than I would make it for this room, but that's as low down as I can turn it without turning them off.

So we don't need to.

And I think

Thank you.

We don't need a review.

All of us are agreed to that.

Yes.

We have one officer of election appointment.

I move we appoint Turner Barringer.

Jim, you had something you wanted to ask?

and there's that whole thing on.

We had told him we are not using that, that's not how we do spoiled ballots and so he took that out of his speech.

And I don't see that we do.

They go from an election officer with the voter to the ballot table.

And they go, and there's a law that's kept up.

I found, he showed it to us before.

We just have 11 spoiled ballots.

So that the ballot counts.

That's what I wanted to know.

Anything else?

No other business for me.

Do we have a motion to adjourn?

Movedly adjourn.

All in favor, aye.

Aye.

And we are out at 1047.