Electoral Board Meeting   10/13/2025

So we're gonna start.

Here he is.

OK, so may I have an approval for the final agenda?

So moved.

Thank you.

Second.

Is she coming or not?

Okay.

Do we have any announcements from the board?

None from me.

Alex, would you like to give a report on cages?

So we're working on that estimate and everything right now.

Why are we going to a new vendor?

We are looking at different ways of delivery of how cages are delivered and set and everything like that.

Thank you.

I appreciate it.

Yes, ma'am.

I'm not sure if y'all have already done your ADA

review, which maybe you would have seen this.

So, you know, obviously this doesn't have to be resolved today, but we need to know where we can put our tent.

The chief of the precinct works it out with the parties or the independent candidates.

And while the chief is busy with really important things.

Happy to do that.

I can also give you the phone number for the chief.

Yeah.

Of course, as long as it's outside of the 40 foot line,

I've just gotten an email of how somebody went out to look.

Did they submit a picture for you?

I just got this this morning, so.

No taking away things, so it was.

Yeah, yeah.

No idea where it was gonna go from there.

If I could back up for a second.

That would go into executive session.

So we need to add that to executive session, correct?

Filling of the Cages.

Thank you.

Seeing none, Jim, would you like to present minutes?

I do not know whether you had a chance to review them.

When did they come in?

Yesterday.

OK, good.

Can we just postpone the next?

Then we could each take 10.

not to have to worry about the school.

Yeah, I think that's what we got.

Right.

So I will send a roster of all the places that are not

Not schools.

But the schools won't certified.

I will send you the ADA, I'll send the other two members the ADA form.

I have a copy of it.

and the facilities management ADA person.

Yeah, there are two of them, a male and a female.

How are we going to coordinate that?

I've got your schedules, your available dates, and I was going to send that to them today and call them and speak with them.

Come in.

It's okay.

Maybe Debbie.

This should be the school.

The business of elections.

Because somebody might have nothing in the schools on their list.

Well, I was gonna say the list of the non-school.

Just depends on how your geographic breakdown is.

Well, why would I send the list to the schools?

Right?

If you don't have one of these, you don't have to test one of these.

And you don't have to test the doors or the walkways or anything else we don't use.

I'm going to solve.

So can we just go past that one to any other items?

But when it gets to the speaker in this room, it gets choppy.

That is very interesting.

So I think telling people to go slower or go faster isn't really going to change the performance of whatever is wrong with the speaker in this room.

I'm not saying that that changes the electronics.

Hand up.

Hand up.

Can you hear me today?

So again, speak slowly.

So I'll hear what you said then.

So I think it's something at your end.

That's what I had mentioned last meeting.

Jim, you want to ask your question?

Well, if you want to

We're at 20 to 40 a day now.

And we're over 6,000 EIP.

And the mail was, the mail has dropped off a little too.

That was coming in at about- Speak loudly for our listeners at home.

So tomorrow should be a big day.

Excuse me, mailed out.

And they're coming in, and everything's going very smoothly.

You're good.

Okay, and your question, Jim.

And the fourth paragraph that is- What section are you reading?

Yep, okay.

I've always thought it was common sense, but I didn't know it was actually common sense.

It's made by their actions.

And she says she's actually had people come into her office wanting to register and vote the same day, and she has them sit down and run up a computer and apply online so that they can avoid the five-day rule, which is an interesting conundrum with the system.

That's the genesis of using the ID, the driver's ID, because it gives you a wet signature, which the code requires.

And that signature is captured in Ferris, so we have that.

Still not quite sure why that affects the five-day rule, but it does.

So that's one conundrum.

the voter will have been sent a voter card well assuming that in five days would be through well that's longer than five days because we're not adjudicating those until November 6th or somewhere along there so that i think is another conundrum that that person that comes when registration is still open hang on has to come back whereas the person that comes after registration is closed does not have to come back

And so that's why we can't accept or reject provisional ballots and same-day registrations until Monday.

That's her only remedy under the law.

Exactly.

Provisional ballots started out being a thing that you can give anybody for any reason to get them out of your hair, basically.

When in doubt, hand it out.

Other.

Should this kind of case come up again where somebody can't sit around for the five days.

with the description of why this is a Reason 600.

You have to include what the reason is.

That sounds like a reasonable approach to me.

Yep, it would be, because that's what the provisional ballot is for, to address issues that would be

Yeah.

And being close to the end and dealing with the Postal Service.

They can't be given an absentee ballot.

No, it has to be mailed.

It has to be mailed.

So it can be mailed past the whole mail issue.

Understand.

Like having them do it for the ballot on site.

And the last day to request a mailed out absentee ballot is 10 days before the election.

Same day as closing books.

So this woman who came in on Thursday could have filled out her voter registration form.

Which she did.

Which she did.

And she's in the system.

So she could mail it back.

But I believe I'm hearing that going the provisional ballot would be an acceptable way to handle it.

So, yes, we always can offer a professional ballot no matter what the circumstances are because that's what they're for.

I want to get back to the question of

It only needs to be said once.

It's not in the section on the regular voter registration.

That's where they put that particular part.

Well, I think this is kind of a vestige of the old system because it's way predated, same day registration, early in person, absentee notes, there's a lot of little messages in the code and it's just kind of left hanging there and we got to follow it.

Seven or eight years, I was there.

For you.

There's still a section in the code.

I mean, we can't change anything.

There's still a five-day waiting period before they could come in and vote early in person.

So it's loaded.

It says hold.

And it will put a hold on somebody like that.

Lori had a question if this is.

And so we're going to get some guidance from the lab.

It's just absentee in person.

There might be somewhere else that Jim and I can't find, but that is not what that section of the law says.

That's the definition of absentee.

So that's everybody who's voting today?

The term is in-person absentee voting.

but this is not early voting.

That's what you're doing.

That's technically, yes.

I know the streamlined process.

I'm sure.

So we need to move on.

OK.

But a takeaway is we should be looking at our registration statement, how many people are registered, how many people came off the list.

The registry?

It would be great to have that for our next meeting.

OK.

And we're mailing those letters out.

Could you repeat that again?

They receive a letter that says that.

in your mailed out absentee ballots.

They go off the permanent list.

We could try to not talk over each other.

I'm just saying we have a Zoom meeting for 945.

I understand, but Bucky, we're in our meeting and Bucky has a question.

Rick Garnett's had his hand up.

Rick, is that a new hand or is that left hand?

I've observed several times that the chief has told people, they came in to register and he said, you can come back tomorrow or in a couple of days, did not quote any kind of five-day limitation, just to let you know.

It sounds like a training point.

Thank you.

Sounds like some advice to the chiefs would be helpful.

Yes, please.

Thanks, Debbie.

We already have a scheduled meeting on Thursday, Friday, excuse me.

Put one on the books for Monday morning.

We are putting a meeting, a new meeting on for Monday, one week for today.

If we're meeting Friday, Monday's kind of soon.

And our meeting Friday morning is at 9, correct?

Yes, that's what I am.

Alex is grinning, laughing, and nodding.

We're looking at the week of the 20th.

That's correct.

So 21st, we have full pad hands-on training.

Starting at 10.

Right.

and we casually mentioned we were not discussing board business, we were discussing training our able counselors grinning behind her hand.

Is that where you are?

Yeah.

Friday will be considering the hiring process.

But if you want to do Monday, yeah.

I would just love to be in a situation where we're going, yes, let's make that offer, and we're in new details.

Sure.

9.30's fine with me.

9.30's good.

One o'clock and a six o'clock.

And a day.

24th and then the following day.

We discussed that.

You've sent something out already?

So we're looking at the 24th for 1 p.m. and 6 p.m. And then- 6 p.m. on Friday.

Because you need, well, you need- We're not gonna get anybody at 6 p.m. on Friday.

Just trying to reach folks who aren't available during the business day.

And they can't come during the day.

If nobody comes, we don't have to give the class.

Exactly.

We'll give the class at 1 p.m. on Friday and 6 p.m. on Sunday the next week.

So I would suggest that we do a Friday one, if you don't want to be, Jim, if you don't need to come, that's fine.

But did you send something out to that effect?

Yes.

I was on 10 o'clock too.

Cancel is 10 o'clock.

So what did you send out?

Administrator, we have 24th at 1 and 6 and then the 28th we were going to do 1 and 6.

So both the 24th and the 28th are 1 and 6.

Good job getting that notice out early.

And then we will have the applicants.

We need to add to that discussion contracts.

I think it's finance.

Contractual matters.

Okay.

Yes, ma'am.

Thank you.

Thank you very much.

I suggest we go to the interview and then ask Alex.

Is that OK?

So we're going to.

We are now in executive session.

We're back live.

And we are now back in open meeting.

Thank you.

No business on which to take a vote.

Newly adjourned.

Aye.