Electoral Board Meeting   8/28/2025

And we're really glad that members of the public are here, and members of the public are on Zoom's screen, or whatever it's called, screen.

So we got a lot of matters to discuss, and that's why we're here.

So we will get all of our applications in and the board will meet on the second.

All three of those are the same job.

and we've got applications and the website has the job posted for the chief deputy registrar and the elections manager.

They are posted now.

I hope the chief deputy.

Chief deputy registrar.

I have not looked at the website this morning, but I can't argue that it's up, but I've been told that it would be up today.

I think it's quite up here.

Do I hear approval of the minutes, Mr. Secretary?

Thank you.

Would you like to make a motion on this?

Of the August 14th minutes, I would move approval.

All in favor, aye.

Second.

All in favor say aye.

And I would like to thank the secretary for joining on spot and getting the August 26 minutes.

You ready to approve?

Yes, I'm in approval.

I see one comment just to, Rick.

No.

No.

Okay.

We had no applications to review.

Is that ready to go out, or have you still worked on that?

So, although a list was sent out, it has not been approved and voted on by the electoral board.

Okay, that's all I need to know, thanks.

Anyone have any old business they'd like to bring up?

We're gonna look at next week area assignments, different focus areas.

Oh, you mean our job assignments?

Yes.

So by Tuesday at our next meeting, I'd like us to have all looked at our calendars so that we can set future meetings.

Could I suggest that today we set a meeting for the third?

We're having a meeting on the 2nd.

Just in case there is some business that needs to be attended to, we can always cancel the meeting on the 2nd if we don't need it.

So do you want to meet at 9, 9-30?

9's fine.

and then Tuesday and Wednesday we will continue to set our schedule so we can get through the month of September.

Thank you.

Always a pleasure.

My apologies.

Thank you for getting us set up for this meeting.

Did somebody else have a conflict Wednesday morning that we had originally tentatively set it for Wednesday afternoon?

I'll give up going to coffee with some friends, but it's not what I call a cancelable conflict.

I know you've got a regular scheduled meeting on women's face at women's.

My name's fine.

And then our meeting on Tuesday is 9.30.

Yeah.

I'm not looking at a calendar.

Right, it's a 2.

And then Wednesday at 9.

It's 9.

You have a media request for interview item?

Just bring that up to say that I would do it

We cannot divulge anything that we're not supposed to say.

And she certainly knows that.

you know.

I don't think that from what she asked it was more general things and she started off saying I know there are limits to what you can say so and I say from the beginning I can't talk about.

It's often the same, very similar.

As you all know, there's so much preparation that needs to be done.

will continue to have free, fair, safe, and legal elections as we have done.

You don't know when that's going to be, though.

Well, as I say, I would feel more comfortable having that person in place before having the interview.

It's there.

Rick's hand has been raised since he first spoke.

I think that's a leftover hand.

I just couldn't, or how to spell their last name.

Sandy Hausman, which is H-A-U-S-M-A-N.

Thank you.

So you're going to call Ms. Hausmann and say you'd like to postpone this until after we get a temporary... Yeah.

Thanks for the heads up.

And are there any other comments or questions from the public or the board or staff?

We can't, we haven't even gotten a box three label.

Oh, I got one.

I don't know why we've been doing what we've been doing.

You've liked it, maybe like five minutes.

If you can give me five minutes, I'll go over at least a couple things here.

And the rest of you know that Richard Banco is our chief officer at Baker Butler and has been the master of our chief and assistant chief operation manual for the last two years and works very diligently on this.

and if you notice, I guess there's double brackets around, I think it says, I don't have one in front of me.

Which one are you pointing to?

That's the one that's in the manual and I guess those get printed every time for every precinct.

Yes.

machine that these ballots were scanned on for quality control and then just how many ballots you had and I think that's all you really need for this.

I would suggest for the sake of everybody thinking about this that you've presented this we all think about it not take action on it right now and wait for our next work group because this is something

That's fine.

You might also run it by the clerk of the court.

Thank you.

The other thing is the last page to hand out is what is handed out in that pad for the ballot log.

These are the provisional.

One thing I noticed when I was.

Provisional ballot.

So I don't know where that gets done, but anyway.

I don't know.

I think we live.

We're not trying to put you off, but we'll digest on these.

We'll check.

Uniformity.

Truncate it.

Gina is going to give you a copy of that.

All right.

Thank you.

So I ought to contact you separately to make sure that we're coordinated on that.

The basic operating, why don't you tell people?

There may be an update to that later, but that's not what's being done here.

All right.

This is step one of the- All right, I'll keep you in the loop of whatever I'm doing.

This is an inside the polar pan situation and Bucky is, we have connected Bucky with these vendors to get screenshots so you can update.

Richard, you said Bucky.

Richard is going to get screenshots from the manufacturers so their printable and readable manuals can have the right information.

I was wondering whether you wanted to stop by sometime Thursday.

Be in the warehouse.

Be in the warehouse all day.

Thursday at nine.

It's late morning start.

I move that we go into executive session.

We don't need to add anything in there about interviewing, I guess, considering.

Do you have interviews scheduled for today?

Yes, we do.

Yes.

So that will be done in closed session.

So you want us to add something to that statement?

I said we have two interviews which have been scheduled and they will be conducted when this closes.

It should be part of the motion.

Motion hasn't been seconded yet, so she's still amending her text.

You can state your motion for me.

I move that we go into closed session for this.

Anything after conduct interviews?

Of candidates which have been previously scheduled for today's day.

Previously

And there will be no other announcements.

You need to be here.

I don't, unless you all need me here.

Well, that's what we wanted to go into close and see if we had questions.

and Adam, just do an addendum, we gotta have it for training now because we gotta get people a chance to walk through it. Yeah, I know, but it's, I was just talking about the address look up the address. If we don't get that in time, I'll just hand that as a separate handout. Jim, I can't think of a better person to go on NPR and recruit more people. All right. Okay. I think he would have picked you if you thought about you, Gina.

Since you have nothing else to do.

I'm going to go.

Let's talk to her and then I'll go snag one of the two ladies.

And then if you...

I'm going to stop the recording.

Thank you.