Architectural Review Board Meeting   10/4/2021

So moving to disclosures, do any members have anything to disclose today?

No.

Let's see, Carolyn, are there any members of the public wishing to comment about projects not on the agenda today?

Not at this time, no.

Thank you.

Southside tier two.

Okay.

And Margaret, we'll turn it over to you for your presentation.

Try and share my screen and just note that Frank Stoner did arrive.

Thank you.

Are you able to see my slide?

Stop sharing my screen.

Let's see, Frank Hancock, any questions?

Did you say that the materials provided today you thought maybe were sufficient in showing the ground level screening?

So I think we're clear on that.

Excuse me.

That was my photo.

Oh, OK. Is that vegetation in the right of way or is that on the property?

And that area shows those trees on the property, not in the medical way.

What was the reason for flying the balloon test in a different location?

Just given the density of the wooded area and the size of that balloon, there was no way to get in there and get it up through the trees.

OK, do we have any information like topo or anything where they flew that from and what that ground elevation was?

And look through the plans and double check on that.

Thank you, Margaret.

Frank Stoner.

The only question I have, Margaret, that maybe you can answer is whether this type of monopole with the offsets as proposed has been approved in any other rural location in the county.

or when there's already some other facility there that's already like the one at Pantops, it's already has visibility issues and appearance issues.

Anyway.

We can double check on that for you.

Thanks.

Fred.

approving something that didn't have the balloon in the actual location.

Yeah, sometimes the balloons have not been in the actual location, but they've been close by when there was a gap in the trees that it could be flown from.

I see.

There was a sheet in the set that had some topography on it but it's not really detailed and doesn't show the location where the balloon was flown so it's probably not be sufficient for what you were looking for.

So, you know, if the location was down further, they could lower the balloon so that it was an accurate height difference.

It's my understanding that the top elevation was, or the topography was accounted for.

Unless I'm missing something.

That's correct.

Thank you.

Chris?

That was my only question, thanks.

If they were to propose no standoff, do you think a smaller diameter balloon could be flown from closer to the actual location?

I think that he might have some maybe topics to offer on some of the questions that have been asked.

I think that answers all the questions you had.

With that, I'd like to invite the applicants to make their presentation.

And again, Todd, who is a part of the project management, construction and engineering team is also here that could maybe answer some more additional questions for you guys with regard to antenna installation tower concerns.

Yes, please, Fred.

Did you mention that you would be doing a tree survey, though, or are you just sort of kind of assuming that because you're moving it back 18 feet, we will now have sufficient coverage?

But I think that there is some information that we can get now as far as a tree survey that would be helpful for you guys so that all the information we can get at this juncture, we are working to get.

That's all I had, Dale.

So any trees that can remain will absolutely remain.

Chris, do you have any questions?

So at this point, I don't have any further questions that haven't already been addressed.

Frank Stoner.

That's an option.

Sorry, go ahead again, Todd, you had a little feedback.

Enter your meeting ID followed by pound.

Todd, are you still there?

Otherwise, just press pound to continue.

I think he was saying that flying a drone was an option.

I think that's what I heard him say.

Todd?

Sorry about that.

You had a little bit of feedback when you were answering the question about the drone.

Yes, we can fly the drone.

Frank Hancock.

Trees to remain inside the leased area and all the trees that are being cleared are being cleared inside the fenced area of the compound?

now so that they would be the buffer.

And then whatever trees we can save within the 50 by 50 will remain.

or is there an access road?

OK.

Thank you.

And actually, first let me ask if, Carolyn, are there any members of the public wishing to comment?

We'll have three minutes to talk, and your time starts when you start speaking.

I think that's the biggest point we wanted to make and I appreciate the board's consideration of our letter and our time today.

Thank you.

Frank Stoner, would you kick it off?

It seems like we need more information.

And we're willing to do any and everything that we can to make sure that the facility is something agreeable by all parties.

I guess, Frank, thank you for starting the discussion off, Fred.

Thanks, Dave.

Thank you very much, Fred.

Frank Hancock.

So thank you.

Thank you, Chris.

So thank you.

Why don't we take a look now at the staff recommendations.

I'm gonna stop at the first one before we move on.

So moved.

Is there a second?

I'll second that.

Mr. Hancock.

Aye.

Mr. Henningsen.

Aye.

Mr. Van Der Werf.

Aye.

and Mr. Missel.

Aye.

to be submitted for further consideration.

And if not, is there a motion?

So moved.

Carolyn, would you call the vote?

Yes, Mr. Stoner Aye Mr. Hancock Aye Mr. Henningsen Aye Mr. Van Der Werf Aye Mr. Missel Aye Thank you

Okay and the third action regarding the special exception are recommendations for a motion to forward a recommendation to the agent, that being that the ARB does not recommend approval of the special exception due to the intrusive and incompatible appearance of the proposed standoff and again a recommendation for additional information to be submitted for further consideration and those items are the same as in the previous action.

Is there a motion?

Second.

Mr. Missel?

Aye.

Aye Mr. Henningsen Aye Mr. Hancock Aye Mr. Stoner Aye Thank you Thank you everyone Alright, so we'll move on

My next item, which is a work session of the Discount Tire, ARB 2021-67.

Sorry, I didn't let you know.

Flip my mind.

I don't have a presentation prepared, but I'm available to answer.

I guess Chris.

Was that made it?

Actually, Chris, do you have any questions?

Landscaping is going to be.

It's like a either a great mural or a service bearing.

Frank Hancock, do you have any questions?

Correct.

OK, thank you.

Let's see, Fred.

Thank you.

Thank you, Frank Stoner.

Thanks.

And I invite them to make their presentation, please.

As a quick overview, I'll actually share my screen briefly.

Just let me know when you can see this.

Okay.

But looking forward to what everyone has to say.

We'll invite members to ask any questions they may have.

I guess, Fred, you want to start it off?

Were you planning to plant green on those trellises or just have them be an architectural feature?

Is that something that you feel comfortable speaking on?

So yes, they're not just going to be mental contraptions attached to the building, but hopefully we'll get some foliage up against that wall

And Fred, to your point, we will have the areas carved out when the plant goes back in to show that planting bed there.

Just something to think about.

Good thought.

Yeah, that's a great suggestion, Frank Stoner.

How accurate is the rendering?

Clark, do you want to speak to this?

Adam, as a panelist, you can better speak to this specific rendering.

The idea in general, Frank, is they would be maintained to provide the general perspective that you're seeing here today, whether or not it's an exact height or exact growth to be determined, but general perspective.

Yeah, along that property line.

Looks like compact Japanese hollies.

Thanks.

In terms of these plantings along the property line, what category of plantings in the guidelines would they best fit into, and what would the guidelines normally encourage in this location, if anything?

For the permit of the site, it'd be bar shade trees, the planting size on center,

So that's my only comment.

Other comments or questions?

You know, just a suggestion, but yeah, I think it's headed in the right direction.

So I don't know, Ryan or Kwak, any immediate thoughts or questions?

I'll let Kwak start first, if you have anything there.

So we'll definitely take these comments to account and hopefully move this project forward.

We definitely appreciate your time this afternoon.

Let's see, Margaret, do we need to do anything further or just look forward to the next submission?

We will provide a summary of the comments in the minutes and make sure the applicant gets it.

I'd like to ask for a motion to approve those.

I'll move, I haven't resolved.

Is there a second?

Carolyn, could you call the vote?

Yes, Mr. Stoner?

I wasn't here for that meeting.

Mr. Hancock?

Aye.

Mr. Henningsen?

Aye.

Mr. Van Der Werf?

Aye.

And Mr. Missel?

Aye.

Thank you.

I think we may be able to let Frank go in time.

But I just wonder if this is going to, at some point, continue, and we're going to start having a lot more polls in close proximity because people are trying to be more competitive.

So I appreciate everybody's work today to sort of uphold the strong precedents and traditions of minimizing visibility that have been set before us in the county.

One thing, not to give anybody any work or anything, but is there anything in the zoning ordinance that stipulates distance between poles?

Very limited scope for the county to regulate anything.

Thank you.

So with that, we will adjourn to the next meeting.

Mr. Chairman, just so you know, I will not be available for the November 1st ARB meeting.

Thank you for letting us know, Fred.

I actually am not going to be available for that one either.

You guys plan so far out in advance?

No, I'm just kidding.

You know, in fact, actually, I have a conflict on the first as well.

I think schools are out on the first two days that wait.

That's the source of my presence in this case.

So Margaret, with this much notice, what do you propose?

I'll figure out what the options are and I'll get back to you.

Okay, thank you very much.

overlay guidelines.

But whenever anyone has made some progress on their segments, we can add it to the agenda and review your sections as they come in.

OK, great.

Thank you very much, everyone.

See you.