Board of Supervisors Adjourned Meeting - Joint Meeting with the School Board   9/17/2019

So why don't we start off and Maya, why don't you lead off all the way at the end down there and then just introduce yourself because you will speak later.

Kate Aiko, the Jack Jouett Representative on the School Board.

Steve Polizar, School Board, Scottsville District.

Terrific.

Thank you, Mr. Randolph.

So, again, my name is Maya Kumazawa, Director of Budget and Planning, and Laurie Allshouse, Director of OMB, and I will be presenting

I just want to thank Roslyn Schmidt, Chief Operating Officer, and Tia Mitchell, Senior Budget Analyst.

We've been working as a team to get to where we are today.

Thank you to all the staff and community members who are here with us today as well.

So today what we'd like to do is share, discuss, prioritize general government and school division CIP projects.

So thank you for the work that you've done thus far reviewing the projects, completing your homework, and really getting to where we are today.

So hopefully you have the information you need and you feel prepared to go into our prioritization discussion.

At the end, we will also approve

a proposed CIP advisory committee charge, and we'll go into detail on that.

Here is our agenda.

We will do a brief recap and an overview of the process.

And as you can see, the majority of the work session will be spent on the actual prioritization as a larger group.

And then within smaller groups, that will be about an hour and a half.

At the end, we will talk about the advisory committee

And then after a summary, we will end at 5.30 today.

All right, thank you, Maya.

I'm Lori Allshouse, the Director of the Office of Management and Budget, and I'm going to give you a quick recap of where we've been as we go in today's meeting.

First of all, I want to thank everyone for working so well together over this process.

This is transformational.

We're doing CIP very differently than we've done in past years, so I appreciate everyone being so involved and working with us through this process as we, as staff,

This is the development process for 21 to 25.

You've seen this a couple times before, but I just wanted to take a moment and ground ourselves in where we are in the process and also for people in the audience that may not have seen this in some of the past meetings.

Over on the left side you can see that we had a joint work session together.

The board and the school board met in May and that was the starting point for this new process.

And what was really different about that starting point was you had an affordability discussion.

So we started it off looking at our debt capacity, we looked at a lot of information, and we started off with a conversation about affordability together.

and then between June and August the board and the school board and your staffs did a lot of work on the schools schools looked at your CIP projects and set priorities and at the same time the Board of Supervisors work with staff to set priorities on general government.

So that was the work that we needed to do to bring it together for a meeting today.

So here we are September 17th, we're in our work session where we're going to share those priorities with one another and then bring a combined list together.

So again the transformational

the way we're going to be working together today will be that second part of that.

I do want to add that since we met before, the Board of Supervisors also met with City Council.

We met with them in May and then again in September because we do projects often with the City of Charlottesville, so we really wanted to make sure that we had spent time with them as well as a board and city council.

So I just wanted to let you know that.

And also,

Since we met, staff attended a planning commission meeting to share where we are in this process and what we're doing differently with them.

We did that in August and then our plan is to go back again after this meeting to update them on the priority setting that occurred today.

So that's just two pieces of information that the school board members may not have known that we've been doing as well.

After today, we're going to talk about the CIP Advisory Committee.

This was called the Oversight Committee in past processes.

We're changing the name a little bit and the charge is somewhat different.

We sent some information to you ahead of time on that.

We'll have an update on that at the end of this meeting.

and that will be the next step.

And then you'll be back together again in November for a joint work session.

So we'll be back hopefully in this room again in November to talk again.

And then we'll be finalizing a recommended CIP and adopting the capital budget.

As you know, the CIP is a plan and the capital budget is that first year where money is actually appropriated for the first year of capital projects.

So that's kind of our new process.

Any questions on that before we move forward?

So just quickly, I'm going to hit just a few slides on May.

In May, the board and school board reviewed, as I mentioned earlier, the affordability and capacity considerations of the CIP.

You looked at the current CIP.

You considered growth operations.

When I say operations, I mean the operational side of our budgets.

We talked about debt capacity and taxpayer considerations.

And as a result of that meeting, this is kind of a busy slide, but this is a slide you might remember from that meeting.

We looked at different scenarios.

And first we looked at the current CIP and the dark blue on the left.

Then we looked at three levels of potential affordability and capacity that we wanted to consider together.

And so I have the arrow and the box around level two.

That's where we landed for planning purposes for this CIP process.

That's just a copy of the slide and where we landed as a group.

So when it says additional 61 million over seven years, if you remember, we have a five-year CIP.

We were considering seven because we have some expenses in the last years.

We have courts and things coming on towards the end.

So you looked at it in a seven-year period, but now we're going to pull it back into that five-year for our planning purposes moving forward.

So you did look at five, but we're going to be talking about, you looked at seven, we're going to talk about five today.

So the other thing that you did at that meeting in May was you also looked at funding tools, options, alternatives.

You had another conversation about some of the things that we should think about doing and you also prioritized these.

So I just wanted to share with you some of the things that you prioritized when you were together in May.

You said encourage the use of public and private partnerships and economic development.

We talked about utilizing a referendum.

We talked about considering leasing and setting building new facilities.

We talked about reducing operating budgets possibly to fund capital budgets and reviewed the current priorizations of your maintenance and replacement projects.

That was another thing to think about.

And then you also talked about investing in solar and renewable energies.

So again, I don't know if you remember that part of the meeting, but those are some of the higher priorities that you talked about.

So I just want you to keep that in mind as we continue to move through this process.

And then again, we've been bringing up the advisory committee, but it's very important that the advisory committee is going to use the results of this meeting and your prior meetings on the CIP affordability cap to guide their work.

And so for the fiscal year 21 to 25 CIP time period, that would be around $55 million because again, it's thinking about five years instead of seven years.

And this group looks at a lot of things, the CIP advisory committee, as you probably saw in your homework, there's a lot of things they consider, but this is gonna be really good leadership for them.

So I'm gonna turn it back to Maya.

before we would discuss a little bit as a larger group before we break out into smaller groups and to sort of give an overview of what the larger group will be discussing if we go to the next slide.

First, this is the list of the school board ranked priorities.

This is the list that was recommended by the Long-Range Planning Advisory Committee and then adopted by the school board.

Not included in this list are ongoing maintenance and replacement projects such as facilities and grounds maintenance, the state technology grant, and the school bus replacement program.

Those are considered to already be included in the CIP as there are no significant changes to them.

The two projects you do see at the top here, these are new costs for the technology replacement program and the furniture replacement program that we pulled out from a different project.

These two at the top plus the ten right projects total about $119 million over five years.

Yes, what we wanted to do, what we're doing with these two lists, you'll see that you have a blue list in front of you that's similar to what these lists are, but we just really wanted to show it in the presentation as well so that folks in the audience can see it.

This is the Board of Supervisors ranked priorities.

We ranked a little bit differently than the Long Range Planning Commission.

or the committee had done because there was some ties because we did ours with kind of a dot exercise this year.

So you can see a couple of ours are tied along the way and the only other thing I wanted to mention is agencies often request funding as well such as libraries and that type of thing and they are not included in this at this time.

So this is more just the general government department's priorities that were considered by the board during the summer.

I'm sorry, I have a question.

Do we anticipate having anything from the election boards added because of the early voting and what we're going to have to do about that?

Yes, we are working with their staff.

Liz, you're exactly right.

So, Roy, I might be jumping ahead just to touch to stop me but this list that we've just seen from the board of supervisors and the school board don't match exactly our homework sheet.

Okay, so that's I didn't miss an email.

One further question.

You mentioned briefly about the state technology grant, which used to cover that whole category.

Oh, no.

I said the state technology grant is not included.

But it is still happening.

Yes, correct.

Yes, it's just not anything new, so we didn't include it.

There were previously four different technology maintenance projects.

The state technology grant, which you're right, goes towards computer replacement

Technology, something called administrative technology, and something called wide area network.

They had cloud communications changed over time.

We, for ease of communication and transparency, combined everything to the state technology grant into something we call the technology replacement program.

That has seen cost increases, and the reasons are outlined in that book.

Are there any other questions in general about the larger list?

Okay, so what we thought would work well for this part of our conversation today is for the, we want really you to spend a lot of the time talking instead of us as facilitators and staff.

So what we're, we're putting some guiding questions in front of you.

to consider and then spend some time talking together.

You can ask other questions as well, but we were wondering like what surprised you about each other's rankings?

So you could ask questions about that.

Are there some patterns that you're seeing?

Are you seeing some patterns and prioritization from the board and the school board?

Are there projects that you see on one list that might really benefit both schools and general government?

So you may see some things there.

And the last question was, how might we incorporate climate action plan strategies in our capital program?

And I'm going to just move forward off the slide for a minute and then go back to it.

I just wanted to share with you a little bit, we have a strategic plan, the Board of Supervisors top priority in our strategic plan is climate action planning.

So we're not quite finished with the plan.

We have a draft so we just wanted to share with the school board some of the information that we're working on.

So the draft climate action plan recommendations for public school and local government buildings include the following strategies.

Make targeted investments in energy efficient projects.

Make targeted investments in renewable energy projects.

Adopt a green building construction policy for all new facilities, facility additions, and major renovations.

and include climate impact and benefit statements for all capital project requests.

And I do want to say both the schools and the general government staff are working together on this climate action work and it's led by Lance here.

I'm looking right at him thinking about climate action because he's right across from me.

So just wanted to share that information that actually Lance had put together for you.

and Monticello High School when we were building Monticello High School.

Board of Supervisors required us to do an energy efficiency study, a sustainability study, and most of the recommendations in that study had a 20-year payback.

So in essence, they were saying that we were already doing highly sustainable buildings.

Well, as long as we're doing climate change, that overlaps with a lot of stuff.

I mean, there's many things that we can do.

And that's a whole big, long discussion.

But just some of the little things are expanding our support of AHIP.

I mean, that does affordable housing.

It does equity issues.

And weatherizing homes and improving their efficiency

I think one of the things that we're trying to do in the Climate Action Committee is to get some sort of metrics so it's not just kind of well this sounds good when we're

This school, this investment, we're going to save so many from the CO2.

We're just using the electric bills, which we've tracked for a long time.

We can tell and then project what a new building is going to cost us.

Just a couple of thoughts.

Looking at climate change and investment in environmental concerns ranked as the board's supervisor's top priority.

And we are really looking at this seriously.

The school division has always been a leader

in the past, you know, I'm agreeing with you Steve, and buildings retrofitting as you're building new buildings, having said that over the last few years, things have changed.

A light bulb that used to be really great, now we have even better.

You know what I'm getting at, I'm just making

I think when I was preparing for the agenda item for tomorrow, which you all haven't seen yet, one of the things that struck me was that we really needed, our two boards, it seems like to me, there would be some value added for us to have a work session around

climate change and climate initiatives.

Your school buses, we're not going to solve the problem we have in this community unless we pull in and involve you all with your work around your school buses and they're driving, what, 14,000 miles a day?

How are we going to ever reduce our carbon footprint if we don't involve you all in the process?

and I get that, put aside the money issues for right now and just think about the big picture.

So you represent 14,000 students, 13,000, 14,000 and while that's not 14,000 families,

But it certainly is a lot of people in Albemarle County.

And I just think that we really, our two boards, while I get our staff has been working closely, and I really commend that, to get out of the silos and start working together.

That's great.

But I just think our two boards need to talk about it and be more unified.

We're putting some of this into policy.

And I think it would behoove.

for us to have a seamless policies around actually how we're dealing with climate change and some of the things that we think we need.

And you and your students and your parents can be our best advocates in the community, to be honest with you.

It's the largest group of people that we could go to and reach out to.

So one of my suggestions would

really get down and talk about our Board of Supervisors and the county school systems work around climate change and how we could, working together, make a difference.

I was going to mention tomorrow many more opportunities that I saw in our agenda packet for pulling the school board in.

Just to echo what Diantha said, I mean, Steve is right.

I think we've done a good job with goals of buildings.

But really, there's the buildings.

There's our transportation system, which is the largest in central Virginia, and about 200 buses, about 165, I think, in operation on a daily basis.

But then we also have 2,500 employees and probably about 2,000 students that

Well, and you all have a great policy around bus drivers not idling.

Maybe we could talk about one thing that we could do and you guys could do is maybe just some educational signage to our parents about idling.

I mean, I don't, or in our, whoever we have here at the county office, I mean, I'm just pulling out an example.

They're not always things that have to cost great amounts of money.

But it seems like to me we need to role model to some degree as best we can from both sides of the organization and not just from one.

If we're really serious and if we really believe that climate change is a concern, everybody has to have some skin over their head.

Diantha, to your point, I think it would be a great value to include the students and parents in terms of being advocates because there are so many students and there are so many clubs, if you will, and other organizations within the schools already that are promoting climate change solutions.

And so it's a very live topic in the schools.

And just to quantify what Steve was talking about with the light bulbs, this is

I just think it would really be good if you all were on the same page.

I think you made it.

I just want to expand this just a little bit more.

One of the things that will be discussed tomorrow, within the context of the whole climate action discussion, we did get a report from on solid waste.

And that includes composting and recycling.

It also includes picking up leaves.

The Rivanna Solid Waste Authority later this month is going to be hearing from the city as to what they've sent out.

Many of you already know they've sent out an RFP to evaluate all of their services that have anything to do with solid waste.

And they're going to tell us what their goals are the next

schools will be hopefully involved in that to some degree.

So it's a real opportunity when we work together to also try to connect with them for some pretty meaningful.

I don't want to hold up our ability to get into small group discussions.

to talk about this, I'd just like to throw an additional idea out there as we're talking about transportation.

Two things.

The first is that we've oftentimes talked about the potential of really utilizing a overall transit plan that involves public transit that's interfacing with public education transportation.

And we keep the two segregated currently

as though they should not have any integration between them and that there's a great opportunity for talking about ways that the public transit system could also at the same time be a public school transportation system.

I'd also add that we need to be creative and it may be ironic for members of the board that I'd be the person that brings this up, but I saw in the Washington Post yesterday that Hyundai, the small

Park, South Korean Corporation, is now talking about including in their cars a collapsible e-scooter that would be in each car so that somebody will be able not to pay the premium to park in a space but they would go to a location where there would be lower

parking costs, park the car, take the e-scooter out and go to their job with the e-scooter which had a total distance of I think almost 30 miles and then they go to work, then they come back, put the scooter in the trunk

And they go on because they're talking about, as we do in the Broadband Authority, last mile connectivity.

They're talking about last mile transport.

And there's a model that we also need to think about potentially using bicycles and scooters for students to be able to get that last mile or last several miles.

I think there's a real opportunity right now with technology changing to put a lot of things on the table and move away from an old paradigm where we automatically say we need X amount of parking spaces.

One of the things the board will talk about tomorrow is an application for an independent school that has intentionally lowered the number of parking spaces simply because they depend upon their students getting their bus

in high school driving their own car.

So what I would say is I think there's an opportunity for us to really think more broadly about a lot of these topics as we go forward.

Let me just add something really quickly, though, because it brings up a really good point.

Your school division bus service is at the table for regional transit partnerships.

Jim Foley is a part of that, deliberately, because, of course, Cat runs the Charlottesville bus system.

Perhaps if we had his work session,

because they're required by law to take children from home to school and then transit could do something else.

That model is an outdated model.

And the other reason to look at this is with consideration of another learning center.

And it may not be the last learning center, the second learning center.

May be the time to really take a fresh look at the way we do transit in the county.

Yeah.

Is there any other conversations you want to have in the large group?

Because we are going to move to small groups, and then we're going to come back again at the end.

I would just add one summary thing, and that is that for the climate change, it was number one because it was nothing

It doesn't mean all the others are less important.

It means this is something we have never endeavored to do to this level and so it went to the top of the list.

But also, as others have said, the right decisions and the right activities all across the operation are going to benefit.

It's not a separate thing as far as I can tell.

I don't think, I don't know how it would go with a separate budget item, but I do know that if we're serious about making improvements on all those other elements, we will achieve.

It's like Pierce Creek Bay.

If each community takes care of their own water, the Pierce Creek Bay will be fine.

I will remind everybody that in 2008 we were getting $5 million from the state for our local secondary road funds and now we get $300,000.

So the whole system has changed and other counties have been putting $10 million into that pot for decades and getting hundreds of millions of dollars more back.

Ann's right and Steve you're really right to bring that up because I will say that that is the one of the, it struck me and I was going to talk about this later, that's one of the items that the school division and we have some overlap.

And when you look at, I hope that we'll be able to look at the school division priorities and the board of supervisors priorities from kind of under a big umbrella and not stay focused on just our world, so to speak.

Because, for example, the transportation which provides the money for our roads and our intersections, and I know that the school division right now

is not meaning your self-imposed time to get kids to school on time.

And I'm saying this incorrectly, at least in several schools.

And the problem is traffic congestion.

And I could go to certain other schools where one of the problems you are having around those schools or on your buses or whatever is about traffic congestion.

So, go ahead, I was just going to say.

I think that sort of echoes other projects that would benefit.

I mean, it struck me rather than having

that maybe we need to make those descriptions and conversations upstream from the ranking because the small area of development or the transportation or the climate, all those overlap, or should, some of them.

Because I may want to rethink how we categorize.

I would say that the Rio 29 small area plan catalyst projects could include a center.

It probably should include a center.

and then you might go back to what the rule was when my husband was walking two miles to school uphill both ways, back in the 60s in the snow, when there was snow, carrying up a suit, which is that we can then say this is our policy that if you're within a certain radius and you're physically able, you need to walk to school.

But the concept, well, we need to make people ride the bus.

OK. Our system and how we're funding it is based upon how many people actually ride it.

OK, if we say, OK, everybody has to ride it, our costs are going to go way up.

We're going to have to have more buses.

I don't know how that actually reduces the amount of carbon footprint.

If you change the buses from diesel to natural gas or to electric or hydrogen, then you are reducing the carbon footprint.

But if you're saying, hey, let's put more buses on the road, because it's not designed, Diantha, it's not based upon, it's not based upon,

We're going to run this route and the kids don't take it.

The routes are based upon who they're picking up.

And they know who they're picking up.

And so if you say, OK, this additional 20% of the population has to ride, it's not that, OK, well, they're on the same bus.

They're not.

We have to get more buses and put them on the roads.

It doesn't.

Well, and you're making a rule.

I'm not arguing your point.

I'm looking at it from the viewpoint, I think, of the transit partnership.

And we have some real synergy that we can use in making our bus trips and using our buses more efficiently.

And we're already talking about some, so to just keep doing things the way we've always done it.

There are things that you could change, is all I'm saying, that would do things differently.

And I think you're right on that too.

I just want to see the numbers.

I understand what he's saying.

If you said that they had to walk?

That reduces carbon footprint.

Or ride a bike.

No, but it's sort of like, when I grew up, if you lived within a mile of your school, you had to walk.

That was the mile.

If you had a sidewalk to walk on.

I can tell you there are a lot of parents... Alright, so I'm a timekeeper.

And these are all great points to bring up with your smaller group and to go into more detail with.

There's just a couple things... Ready to move on?

Alright, so... We called time on us.

And I just want to point out as we move into the small group discussions, we intentionally did not put funding amounts in there.

You mentioned the transportation leveraging program at $25 million.

There are certain projects that are scalable or faceable, and we didn't want to really focus on that as much as the rankings today.

And to go back to Diantha's question earlier, as we go into the small group discussion, this will mirror more of what you saw in your PIC 10 homework.

What we're going to ask you to do is, in small groups, pick 10 projects out of these two lists.

These lists are on your blue sheet.

There's a dotted line around the top projects from both the school division and the board of supervisors.

And that's what you see here.

These are the options that you will choose from to come up with your list.

Similarly to your homework, there will be a couple write-in options if you

So we go to the next slide.

These are the groups we are asking you to work in today.

But don't move or don't do anything yet.

This is just generally where you're sitting.

So the four of you will be together.

The three lists that will result from the activity will be taken to the advisory committee and they'll use that information to help inform their recommended scenarios.

We understand this is going to be very difficult, but hopefully we can still squeeze in an hour for this part.

They need to be in order 1 through 10.

You will be given cards.

We can get across everything in doing it together.

This is the form you will take notes on.

So make sure that you write down notes that when you present your top 10 list we have you know constrain like you have to have one per box and it's gonna be a difficult conversation so if you want to capture caveats, qualifiers, points of disagreement or what we're calling compromise capture that in your notes so that you can present that out to the group I mean you'll have 40 minutes to do that portion to help guide you

You will have a copy of the county's strategic plan.

You will also have a copy of the CIP guiding principles.

If you're having a little trouble, these are the guiding principles that were previously used in past cycles by the TRC and by the various committees to rank.

If you need some additional guidance, you can refer to that.

And then a copy of the board of supervisors and the school board

After the 40 minutes, we'll come back.

We'll have each group present back out and try to stick to about five minutes.

So think about that as you're capturing the notes.

And then if there is any time left after that, we can open it up for discussion and questions.

No, you will have two cards for write-ins if you absolutely need it.

If your group agrees with you.

So you all have two.

Who wants to be a no-taker?

All right

The public is still up here.

I'm hearing it.

Yes.

Because it seems like we're the ones who get a lot of questions.

We've got some senators.

But it seems like our projection is still out there.

I don't know.

Okay, I can go in as well.

There was the same decision on that.

This is what I'm talking about.

It's not ever happened.

There's a time.

Why are you putting things at the top?

Yet, in the present state, you know, I've been working so hard.

And I don't have the time.

It's so nice.

I don't have to deal with that.

I'm just trying to be number one.

I'm just taking one by one.

I think that's the most important thing, right?

Because I mean, we have to keep it for both of us.

Why?

There's a church top.

There are different schools.

I started off on each trail.

I graduated there too.

I was a minister of schools for the first part of life.

The group is K-O-T-I-N-G.

I guess that's what I'm looking at.

I'm looking at buses.

Buses are exactly the same.

There is a compromise.

I know.

There's one right there.

That's usually on the table.

You ask the issue.

Yeah, that's what I'm saying.

But there are things that you can do.

That's if you're interested in, you're going to need those things.

What's the plan?

What are they doing?

Can I do that?

Can I do that?

Can I do that?

I'll try.

I'll try.

So now we have four learning colleges.

If you go downhill, it didn't take as much value.

I'll have to use a quick charger.

There's one on the B side.

Yeah.

Do you push down

So it's the big urban centers in the real world as the Eastern Florida area.

We're the only spots where I wish you would only do what I really want to do.

Let's go back here.

Let's try to find out how you got to New York City.

It's been 300 million years that we've passed parts of this point in the world.

And you know what it's about.

So what growth starts in a validated technology?

That's okay, that's okay.

We have a guest from RICU and me.

All right, so we're at the end of the webinar.

I feel like it's been really fun for you guys.

I know it's easy, but what are you going to do?

I've got a coach.

I've got a coach.

I've got a coach.

I've got a coach.

I've got a coach.

I've got a coach.

I've got a coach.

I've got a coach.

I've got a coach.

I've got a coach.

I'll be an outvoted here, so how about if we do something like that?

Remember us?

It really is a little change that I had on my hand.

It's amazing to have you here.

It's a really good story.

So I would like to ask a question about that star by, let's say, who will be after that name for a while.

I'd like to keep this and I'm going to put it right here.

So, I know they feel there's no need to worry about it.

There's no need to worry about it.

There's no need to worry about it.

There's no need to worry about it.

There's no need to worry about it.

There's no need to worry about it.

There's no need to worry about it.

There's no need to worry about it.

Okay.

This is every phase time.

Okay, so we'll have to just go through these and then go back and write them.

No, I know, I know, because I'm not Kayla.

And you should be able to know what you're talking about.

No, excuse me?

It depends on if we want to play.

This is the base of your station.

It's a base.

You don't have to have a place for people to play all the time.

I know we have.

Let's do it.

It's for the sake of it.

So this to me is an equity issue.

A lot of people in all areas don't have it.

It doesn't do much.

I don't feel like we're going to have enough money to get it yesterday, but it looks like we're going to get it someday.

So we're still going to probably get it.

It has a flood base for me.

Maybe we should put a few more of the money in the water pocket, so tell us where it

So you have three more, one of the most important things about solid waste.

So the next one has all the results.

It's a fun video.

It's a fun video.

So, we don't want those.

Okay.

We've had, in the last few years, this emerging infrastructure.

We've got large tips and things on top of it.

That's why we should learn a billion dollars from the transportation program.

We've got a grand scheme.

No.

Once we're done with the mandate, there are local goals and we're aware of those.

We're so far away from the infrastructure.

McKeel,

Okay, so let's make sure we address that.

What about the Greenways Newways project?

How do you get that in there?

But I don't know if that's what they're going to imagine.

This is your five minute warning.

So we have a question.

Two complicated issues, one of which I'm very comfortable with.

I thought, which one's the real one?

I got a couple on top, we're getting a ship here.

Well, I can't believe we're in that.

I know, this is fun.

I'm not a voter.

I'm not a voter.

I'm not a voter.

I'm not a voter.

I think it's that.

We do not.

Milton is in the mix.

Okay.

Okay.

All right.

I know what you're talking about.

I know what you're talking about.

I got it.

This is the vote.

We have to really try to.

We don't have a real problem.

This is a big deal.

We don't have a real problem.

We don't have a real problem.

We don't have a real problem.

We don't have a real problem.

We don't have a real problem.

We don't have a real problem.

We don't have a real problem.

We don't have a real problem.

We don't have a real problem.

We don't have a real problem.

We don't have a real problem.

We don't have a real problem.

We don't have a real problem.

We don't have a real problem.

We don't have a real problem.

We don't have a real problem.

We don't have a real problem.

We don't have a real problem.

We don't have a real problem.

We don't have a real problem.

I know, I know.

Okay, so that means none of the Greenway snakes that I thought we already paid for are actually in line there.

Green didn't take any so much of the amount.

And we need to do their heating for the complex plan.

Let's do this first.

All right, we're on the one minute.

Number seven is the schools.

And we're adding furniture replacement, which I could really explore.

I'm pretty happy with what we have.

Time's up, she's gonna take it right out of her hand.

You guys are going to figure out how to get it all done for last.

So that is what we have now.

We like to give each group about five minutes to share their board with the larger group.

Mr. Randolph has volunteered to go first.

I'll keep it to five.

We had a really easy time, I guess because there were three of us, and then we had Dave Oberg, and he didn't like what Jono and I had come up with, and we voted him off the island.

I think he was done dancing with the stars.

But we need to look at it nonetheless.

Then the second area that was really critical for all of us was bricks and mortar school expansion.

Because I was closest to the board, I was able to put kale ahead of crozet.

If Jono had been here, crozet would have been ahead of kale.

But we reached agreement.

It really didn't matter.

Both of them are capacity issues and both need to be addressed sooner rather than later.

On down to four, economic development.

The reason for that, P3s.

We've talked a lot about it, and that's leverage money.

And yes, David's right that some cases leverage money leads to more development.

And just to amplify that, that is the chasing of the tail with more development, more business, more people, more students.

Then we switched over

We give one and then we give two and we give one and we give two.

School safety absolutely critical along with the elevators and that's safety related.

Be able to get stretchers and get them up to the second floor

on school buildings where currently they have to carry somebody down the stairs.

Then we come to, really these are climate action plan items.

Water quality total mandated TMDL.

We don't have any choice about that.

That's a necessity.

Drainage infrastructure maintenance and repair.

also was climate because we're dealing with our environment and dealing with stormwater maintenance.

And then we finished with one that Jono would really like to tear it in half and do one side furniture, the other half technology.

And then last but not least, middle school facility planning, looking at what the configuration and the way middle schools are going to operate in the county longer term.

You want to talk about the energetic discussion and strong agreement.

No.

I mean, that's what we agreed to.

We came in under five minutes.

Okay, so the only one that we totally agreed on was the climate action being the number one thing all of us agreed with that and Several things fell out of that later We like the idea of making a profit on things I guess

We wanted to do the transportation leveraging and economic development so that because those result in more tax revenue, which will pay for some of these other things that we would like to do.

If we don't do those items, we might not be able to get where we want to go.

And then we felt like the high school upgrades, the high school

the school system, that's not true, but they're certainly the most visible and all in a general sense, so we thought that was, most of us thought that was very important.

And then Kale and Crozet were both relatively high priorities, but it was on a compromise.

Kale, as far as the elementary schools, the technology replacement, we wanted to mix it with

The data center that those two seem to be very integrated and really are pretty important.

The data center is a lot less expensive.

Overall, one of the problems we had a little bit is just what are our priorities as far as the actual projects.

But it's pretty hard in this situation to say the best bang for the buck.

So we might think that the data center was roughly as important as the technology replacements, but it's a lot less expensive.

So that's just a quick example.

That one didn't specifically come up.

Recycling, we're seeing that as part of our general environmental protection

and a few people compared to some of the other bigger things.

The controversial one kind of was a little bit was in terms of water quality is replacing the infrastructure more or less important than overall working on all the streams and other water sources in the county.

So that's one of those apples and oranges kinds of things.

It's hard to say which one is more important than both, like the others.

We were pretty impressed when we first started because we had four that we all agreed on.

We just may not have agreed where they went on the chart, right off the top.

I think, Petrina, didn't we?

All right.

First of all, I want to say that we had a very hard time with the disparity in the costs of the projects.

And we know that we were asked by staff to ignore that, but we decided that we weren't going to ignore that.

So that's why we have a few extra cards.

So we cut out some things and what not.

And I think we had, basically what we did was the school board representatives went through what their priorities were and we went through what our priorities were.

We all put transportation leveraging program at the top.

That was just extremely important.

We generally agreed that the elementary school capacity issues were big and after some discussion Crozet Elementary came up to the top of the list with Kale being very important and but we had to

you know we just put Crozet at the top.

The next one is the economic development for public-private partnerships.

We put that in as a high priority.

I will say that

Steve, I'm sorry.

Steve made a very good point that he, and you can talk for yourself, of course, but I'm just going to repeat it, that if you don't have a project in hand, should you be denying the completion of a project that you already have in place and you know you need for the thought that it will someday come up?

And Ann and I were saying, well, if we don't have the money and the budget,

to come up and so we went ahead and we put that in.

Then we put kale obviously.

Now the recycling convenience center I just want to we put that in there the convenience center that's a place not just for recycling but a place to drop off trash and I'm gonna throw out and and I strongly believe this that this is a going to this is an equity issue there's a lot of people that don't have the money to hire somebody to come pick

We've been talking about this for quite some time.

that was particularly important and that a lot of the programs and things they're doing are dependent upon that.

Oh, the data center.

You're doing a very- I'm sorry, let's go ahead.

I'm covering it up.

Yeah.

So drainage and infrastructure, obviously we have to do it.

Oh, I'm sorry, drainage and infrastructure program.

That's going to be done over quite some time in phased in.

We weren't quite sure about the amount put in there, but we had some discussion about that.

But we know we have to deal with that because we could have higher costs in the long run.

Water quality mandated.

Now I'm going to have trouble seeing the next one here.

So what we said on climate was that that has a lot of overlap.

It's probably going to be done in a lot of different things.

We considered it extremely important, but we weren't sure.

We hadn't worked it out as to how it was going to be played in.

And we thought the greenways could overlap with that also.

And this down here, there was renovations for high school.

The school board representatives thought that that could be lowered in cost substantially and phased in over time.

I shouldn't say lowered in cost, but phased in more over time.

And so that's when they wanted to put in these other things.

Fazed in with that since they reduced the OTT and WAHS thing so much they could put in the furniture replacement, the middle school facility planning since it was only $500,000, and the data center.

And all that came out of the WAHS extra- It's not just WAHS.

And AHS.

I think you'll notice on our list we did not have the additional security because there's absolutely no evidence of that additional security measure.

Actually, it's not evidence-based.

We did seven and a half million dollars worth of the final entrance improvements in the last bond referendum, so all of our

The locking systems, the external doors are locked.

We have shades that come down.

And a couple of years ago, we thought about putting bulletproof color film over all the windows.

And there was just no evidence that that improved safety.

You know what's so delightful is sitting here and thinking that in past

So the advisory committee will take this input and figure out which years and how much based on trying to incorporate the three scenarios.

Just to quickly summarize, you do, as you said, there was a lot in common.

Transportation, economic development, kale, crozet, technology, drainage, and water are sort of across the board which

It was really impressive, so thank you.

We know that was really hard, but I think we're impressed with what we have.

And I think now we have something tangible to move forward.

And by the time we all come back together in November, and Laurie will go over this in a little bit, we'll have made significant progress.

When we sent out information to you, we sent you a copy of a recommended CIP advisory charge with a marked off area in the back because we started with the oversight committee's charge and then we did some modifications to it.

And what I'm going to put in front of you today is that information and a summary plus two more items that we thought you might want to consider including.

This is the summary and the red isn't showing up probably as well as it should, but it's

Yeah, there's two things.

One, if you want to go up to the second bullet first, we added the comprehensive plan as a guiding document for long-range thinking.

So we just had strategic plan but of course the comprehensive plan is important for the county.

Oh, that's cool.

Thank you.

Schools teach me so much.

So there's that.

And then this down here is important because the report will be recommended to the school board, board of supervisors, school superintendent, planning commission and county executive.

But as you know, the next step in the process, the county executive has to prepare a capital budget and recommended capital budget and operating budget to the board of supervisors.

So it's important to note that that's all taken into consideration.

The first year of your CIP is a capital budget that ends up in the Board of Supervisors considering that as they make appropriations in the next year.

So we just wanted to mention that piece too.

So we added that and we added this on the comprehensive plan and everything else is the same as the version you saw when we sent it to you ahead of time.

And the other side of the tract is showing it more

and this is basically a summary of it here.

It has a proposed charge basically is to review and evaluate the CIP projects, ensure they're aligned with our policies, our guiding principles, our long-term vision.

That's typical, that's what the oversight committee did.

Develop a combined school division and general governance CIP proposal.

This is different up to the maximum agreed upon funding levels that you came together on in May so that the information

The information that you decided as the planning numbers to start on affordability is what the committee will have to work with and then they'll report to the school board, board of supervisors, they'll do a memo at the end of their process reporting their findings.

The other thing that's not on there but something that we think is important is, and they've always done it, is the CIP advisory committee used to do it and we like the advisory, I mean

Oversight Committee did, and we want the Advisory Committee to do it, is to just give us suggestions on the process moving forward.

This will just be a good year because it was a different kind of year, so for them to just add in their memo some, any guidance that they have for how we can do this process any better in the future.

So, any questions?

and tell us a little more about that committee.

Basically, that's the committee that does the analysis and preparation of RCIP.

So they analyze the enrollment numbers, analyze projections, look at capacity, and all those kinds of issues.

Well, I just think their input should be there, whether it's a voting member or not.

You have staff for backup.

I think this year, after the election,

Or inviting to the meetings to be there every time would be very helpful.

I just wanted to add the one thing that you and I had spoken about.

Typically, the advisory committee, I'll get that, meets in the fall, and two or three times in October, December.

And I would really request, because if you remember, we had a meeting, and then these bodies had a meeting in May, which really gave us a springboard to get to this meeting.

And I think having additional meetings of the advisory committee, possibly in February and May, maybe just one, would be of value because people start thinking about it and thinking what's coming up.

And maybe it's one in August.

This is just a comment, Laurie, for the financial gurus.

When you're assigning the numbers and the amount,

and I didn't bring this up in the committee because it didn't seem like it was the right place when we were doing our own groups.

But I would hope that we would feel like that maybe not having to spend it to the exact amount might be helpful.

Having some capacity for an unexpected opportunity or a project that might be a school division or a board of supervisors

to allow for that.

And I don't know, I'm not even sure I can think of a project or something that came up.

Right.

to think about not actually assigning it to every dollar, perhaps, but to think about some ability to have some breathing room.

It was beneficial for whether it's the school division or the board of supervisors or both.

Yeah, just something to think about that would be.

I think when the cars broke.

We're going to finish on time, thanks to our timekeepers.

This is the next step.

Again, it's back to our process again.

The red arrow is where we go from here.

So October is the advisory committee.

You will be back together in October for a conversation.

Thank you all for your attention and involvement.

October 15th would be the first tentative meeting.