Planning Commission Regular Meeting   6/28/2022

So can we have the roll call, please?

Mr. Bailey.

Present.

Mr. Carrazana.

Present.

Mr. Missel.

Present.

Mr. Murray.

Present.

Mr. Clayborne.

Present.

Do we have a member of the public who would like to speak to us?

Madam Chair, before we go on, I'd like to reflect that Mr. Bivins is also present.

Yes.

Thank you.

I appreciate the opportunity to speak, and I am glad to be back in person with you.

May we have the staff report?

I also have a motion slide if you wish for me to flip over to this slide, but any questions?

You just need to state your name for the record into the mic and adjust it if you need to.

I'm Kimberly Moore, and I'm the Executive Director for Community Christian Academy.

So did you have one, Lonnie, or Daniel?

This is kind of different from actually how it's oriented in the map.

So if you were outside, you know, say across the street, looking at the building, this would be the correct directional flow.

So you'd be turning right off of Holly Mead onto insurance, North Holly Mead onto insurance lane?

You would theoretically cross the northbound lane to come into the parking lot, and then you would exit the southbound lane, not crossing the northbound lane, if that makes sense.

That was recommended by VDOT.

We'll follow whatever the county says.

It could be a

So just curious.

Sure.

I'm done.

No, go ahead.

Good afternoon or good evening, I should say.

Thank you.

Would there be scholarships available for underserved populations?

This is actually key to our mission, which is to provide a socioeconomically and ethically diverse population to make sure that a variety of populations are served.

I was just curious, could you just walk me through how that came about?

So this is quite a bit of space, but I'm sure it was based on some VDOT calculation.

We'll just go in this order.

The age of your students?

But we've decided for this time being to just move our sixth grade through eighth grade, which is around 12 to 14 year olds.

We do not want to have events when the church is using it so we would not schedule any consistent

So just like we do with Cross Life Community Church, they have a church calendar and we work with the secretary when we want to hold some kind of special event and to make sure that the calendar is clear so there's no other competing events.

How often, I'm not going to hold you to it, but how often do you think you do something like that?

Two to four times a year.

Thank you.

If I understand it correctly, you're going to keep the gaga pit that's there.

So the church has agreed and we can put up a 32 foot fence just to block that area.

And so thinking that to the extent that fast fence can be longer than 35 feet to cover that gap, I would sort of, I'm going to have that discussion with my colleagues because I did see lots of balls on the other side of the greenery there.

That was me and my long measuring tape.

The longer the tape, the better.

OK, thank you.

I'm good.

OK, it's back to you, Julian.

You told me about your ASA.

So they're going to stay at the other location.

So we want to add a second location for our older students.

Thank you.

Seeing none, is there anyone online who has signed up to comment on this matter?

There is not.

It's an existing use and an existing, well, it's a new use in an existing building that's already built to host larger events.

I don't know if we need to add this as a condition or if it's already covered in some kind of ordinance or code, but since it's a church building, it's going to be used as a school, perhaps what kind of identifier on those exterior doors in the case of a public emergency that you would typically see at a school, that's something that might need to be considered.

Say more about that.

I see what you mean.

The doors are labeled.

Is that a requirement in COVID as a private school?

I'm not sure that's really a land use matter for the planning commission as much as a building code issue or maybe something for the Department of Education to regulate.

It is outside of our purview, particularly since the government, the Commonwealth does not regulate private schools.

So it seems to kind of fall in the same bailiwick.

Except that's VDOT, right?

Yeah.

And I don't.

There's some gaps there.

And it's just covered by the label.

And then I also would like us to perhaps put some language in that, you know, that in conjunction with the, with the church that the person that the school be allowed to have for special events or something in Europe, because right now there's nothing in there.

I mean, unless you're trying to restrict your word that there will be a lot of special events and you want to put a restriction on that.

Thank you.

We want to put it down because it wasn't the narrative, but it isn't actually part of the plan and the line is a bit vague.

Thank you.

So do we want to say how wide we want it to be, just what you just said, or just fencing essential element?

And it would then be up to the zoning administrator to determine whether or not they were in compliance with the concept plan.

If you're asking to have special events, does that need to be provided for in this?

So it is a great, I mean, I suppose one could make the argument that, you know, graduation ceremony or something like that would be customarily incidental to the use of a school building.

We could say something akin to up to four school related events that may be taking place during evening hours per year, something like that.

There might be some additional language at the end of the three provided that there may be up to four school-related events per year outside of these hours or something to that effect.

Why not make sure that we give them the flexibility?

No, we should because somebody could, unless we do that, someone could complain that their operating hours are only till 3.30 and they're not supposed to be having this graduation thing at 5 o'clock.

and they have high schoolers so presumably, hopefully, they're graduating people.

Yeah, so you could just put a comma at the end of Monday through Friday and say, and up to four events per year that may take place outside of normal school operating hours or something.

Just a question, do we need to actually have a number or can we just use the word ancillary events or events associated with the education?

I would be careful in leaving it totally open.

Yeah, the short answer is legally no we don't have to, but it will probably not be a good idea to just have it open.

Yeah, that's what it would mean.

That would mean teachers gone too.

Yeah, so I'm not sure that's really what the applicant would want personally.

You can come back up and address the mic if you like.

I think that would resolve all the issues.

And if I could, while you're up there too, does four events, special events sound right?

I think that would be perfectly fine.

If you're worried, you can make it six.

We can also use our other campus, so it's not like we would have nowhere that we could go.

Really?

Okay, so we have

Do you want to add something?

OK.

Would you like to make a motion?

So

No further discussion was requested, so we'll go ahead and call the vote.

Mr. Carrazana?

Aye.

Mr. Missel?

Aye.

Mr. Clairborne?

Aye.

Aye.

ZMA-2022-40-3, Fertiweck, I don't know how to say that, Fertiweck deal rezoning.

We have the staff report.

And with that, do you all have any questions?

Could you show where the stream buffer would fall in relation to that property?

This doesn't have the critical resources layer turned on, but there are no critical resources identified at this time.

So it looks like it would become less than 100 feet from that.

Their structure would still be limited to being outside of the buffer, but they still would have 100 feet from the stream edge to still get a structure there.

It was hard to see how many feet it was.

I know it's kind of hard to see in the words, but yeah, that's the scale.

It would have been helpful to have the buffer.

Do you remind me what a side yard setback is for R2?

Got it.

Okay.

And perhaps this perhaps this question is for counsel.

If it is approved to go from RA to R2, doesn't that say by definition that we're saying that there can only be one dwelling per acre if that happens?

R2 generally defaults to two dwelling units per acre.

OK.

Now the proffer makes perfectly good sense.

So it doesn't seem to be adding any difficulty in terms of impacts to the neighborhood.

And in fact, Chair, if they're going to put one house on an acre over there, that's actually

In some cases, larger, a larger parcel than what's around them in Whittington, because all the houses in Whittington are not all money.

And the R2 designation would allow for closer to the comp plan, as I said.

Is there a second?

Second.

I mean the vote.

Mr. Bailey?

Aye.

Mr. Carrazana.

Aye.

Mr. Missel.

Aye.

Mr. Murray.

Aye.

Mr. Clayborne.

Aye.

And Mr. Bivins.

All right, so with that, do we have any committee reports from the commissioners?

Anyone have any meetings?

So anyway, we look forward to digging in with that committee.

We can probably send you some information.

Mr. Rapp, do you have a report for us?

So we're looking forward to getting into that process with the commission, with some of the committees that are involved in that work later next year.

I am sorry, are you suggesting something like an environmental committee under which fell ace and stream health and something else or?

It went smoothly there.

Any other items for follow-up?

Okay.

Have a fabulous 4th of July.

Happy Canada Day.